Regular Council Meeting
Agenda

Meeting #:

Date:

Tuesday, November 14, 2023 at 7:00 P.m. - 8:00 P.m.

Location:

Tecumseh Town Hall - Council Chambers

917 Lesperance Road

Tecumseh, Ontario N8N 1W9

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A.

Roll Call

B.

Order

C.

Report Out of Closed Meeting

D.

Moment of Silence

E.

National Anthem

F.

Land Acknowledgement

We acknowledge that we are on land and surrounded by water, originally inhabited by Indigenous Peoples who have travelled this area since time immemorial. This territory is within the lands honoured by the Wampum Treaties; agreements between the Anishinaabe, Haudenosaunee, Lenni Lenape and allied Nations to peacefully share and care for the resources around the Great Lakes. Specifically, we would like to acknowledge the presence of the Three Fires Confederacy Ojibwe, Odawa, Potawatomi and Huron/Wendat Peoples. We are dedicated to honouring Indigenous history and culture while remaining committed to moving forward respectfully with all First Nations, Inuit and Métis.

G.

Disclosure of Pecuniary Interest

H.

Minutes

1.

Regular Council Meeting - October 24, 2023

• Recommendation
  Moved by Councillor Brian Houston
  Seconded by Councillor Alicia Higgison

  That the Tuesday, October 24, 2023 minutes of the Regular Council as were duplicated and delivered to the members, be adopted.

2.

Special Council Meeting - October 21, 2023 Capital Projects Roads and Facilities Tour

• Recommendation
  Moved by Councillor Alicia Higgison
  Seconded by Councillor Brian Houston

  That the October 21, 2023 minutes of the Special Council meeting, as were duplicated and delivered to the members, be adopted.

I.

Supplementary Agenda Adoption

• Recommendation
  Moved by Deputy Mayor Joe Bachetti
  Seconded by Councillor Brian Houston

  That the supplementary items added to the Regular Meeting agenda regarding Communications for Information item D, be approved.

J.

Consent Agenda Items

1.

LCS-2023-31 Proposed New Legislative and Clerks Administrative Fees

2.

PWES-2023-72 Appointment to Drainage Engineer - Malden Road East Drain

• Recommendation
  Moved by Councillor Rick Tonial
  Seconded by Councillor Alicia Higgison

  That Reports LCS-2023-31 Proposed New Legislative and Clerk User Fees and PWES-2023-72 Appointment to Drainage Engineer- Malden Road East Drain as listed under the Consent Agenda be received and approved. 

K.

Delegations

1.

The War Amps

Re: Able Walker, 2023 The War Amps National Ambassador; and Kevin Delany, War Amps Regional Representative

Profile: Able and the Ticats -  View Here

2.

2022 Audit Findings Report and Financial Statements

Re: Cynthia Swift, KPMG Partner

• Recommendation
  Moved by Deputy Mayor Joe Bachetti
  Seconded by Councillor Tania Jobin

  That the Town of Tecumseh 2022 Audited Financial Statements presented by Cynthia Swift, Partner, KPMG, Municipal Auditor, be received.

3.

Essex Region Conservation Authority

Tim Byrne, CAO Secretary Treasurer; and Shelley McMullen, CFO/Director Finance & Corporate Services

2023 Essex Region Conservation Authority video here

a.

FS-202-11 Essex Region Conservation Authority, Non Mandatory Fees Service Agreement Municipal Cost Apporting Agreement

• Recommendation
  Moved by Deputy Mayor Joe Bachetti
  Seconded by Councillor Tania Jobin

  That Report FS-2023-11 entitled “Essex Region Conservation Authority-Non-Mandatory Programs and Services, Cost Apportioning Agreement” be received;

  And that a by-law authorizing the execution of a “Cost Apportioning Agreement” with the Essex Region Conservation Authority regarding the Town’s funding contribution for various non-mandatory Essex Region Conservation Authority programs and services for the four-year term January 1, 2024 to December 31, 2027, be prepared and considered for adoption at the Regular Council meeting of November 28, 2023.

4.

Tourism Windsor Essex Pelee Island 2024 Marketing Brand

Re: Gordon Orr, CEO; Lynette Bain, Vice President, Destination Development; Jason Toner, Director of Marketing and Communications

• Recommendation

  That the Tourism Windsor Essex Pelee Island presentation entitled "We Go Together" as appended on the agenda be received.

L.

Communications

1.

For Information:

a.

City of Cambridge dated October 27, 2023

Re: Fixing Long Term Care Amendment Act 

b.

Town of Aurora dated October 30, 2023

Re: Cannabis Retail Applications

c.

Municipality of Lakeshore dated November 8, 2023

Re: Notice of Public Information Centre No. 2, Water and Wastewater Master Plan Update

d.

Adam Mourad dated November 13, 2023

Re: Shawanoe Park Playground Equipment Reduction

• Recommendation
  Moved by Councillor James Dorner
  Seconded by Councillor Alicia Higgison

  That Communications - For Information A through D as listed on the Tuesday, November 14, 2023 Regular Council Agenda, be received.

2.

For Action:

M.

Update from County Council and Boards

N.

Committee Minutes

O.

Reports

1.

Community & Recreation Services

a.

CRS-2023-20 Amend 2023 Municipal Buildings Capital Works Plan - Cada Library Renovation Project

• Recommendation
  Moved by Deputy Mayor Joe Bachetti
  Seconded by Councillor Brian Houston

  That the Cada Library Building Renovation capital project budget be increased by $125,000 to fund the repairs as outlined in this report;

  And that the requested amount of $125,000 including non-refundable HST, be authorized and funded through the Infrastructure Reserve;

  And further that previously approved funding in the amount of $4,260,000 for planned Recreation projects as identified in CRS-2023-16 be reduced to $4,010,000 to reflect funding reallocations of CRS-2023-19 and CRS-2023-20;

  And further moreover that funding from the Infrastructure Reserve originally approved for $2,500,000 of the $4,260,000 for projects identified in CRS-2023-16 be reduced to $2,250,000.

b.

CRS-2023-21 Lakewood Park South, Level of Services and Security for Parking Lot

• Recommendation
  Moved by Councillor Alicia Higgison
  Seconded by Councillor Rick Tonial

  That Report CRS-2023-21 entitled “Lakewood Park South – Parking Lot Security” be received;

  And that operational and capital costing for Option 4 outlined in Report CRS-2023-21 for additional security controls for Lakewood Park North and South be referred to 2024 budget deliberations.

2.

Public Works & Engineering Services

a.

PWES-2023-71 County Road 46 Municipal Class Environmental Assessment Award of Consulting Services

• Recommendation
  Moved by Councillor Rick Tonial
  Seconded by Councillor James Dorner

  That subject to County Council awarding the County Road 46 Municipal Class Environmental Assessment (CR46 Class EA) to BT Engineering Inc. on November 15, 2023, that BT Engineering Inc. be retained for the Engineering Consulting Services for the CR46 Class EA, specific to the Town of Tecumseh’s scope of the study being the 8^th and 9^th Concession Roads between Highway 401 and County Road 46, in the amount of $66,720 excluding HST;

  And that By-law 2023-108 be considered for first, second, third and final reading, to authorize the Mayor and Clerk to execute an agreement, satisfactory in form to the Town’s solicitor, with BT Engineering Inc at the November 28, 2023 Regular Council Meeting.

P.

By-Laws

1.

By-Law 2023-095 Shuttleworth Drain - Third and Final Reading

Being a by-law to provide for the repair and improvements to the Shuttleworth Drain

• Recommendation
  Moved by Councillor Alicia Higgison
  Seconded by Councillor Brian Houston

  ​That By-Law 2023-095 being a by-law to provide for the repair and improvements to the Shuttleworth Drain;

  Be given third and final reading.

Q.

Unfinished Business

1.

November 14, 2023

R.

New Business

S.

Motions

1.

Confirmatory By-Law 2023-109

• Recommendation
  Moved by Councillor Alicia Higgison
  Seconded by Deputy Mayor Joe Bachetti

  That By-Law 2023-109 being a by-law to confirm the proceedings of the Tuesday, November 14, 2023, regular meeting of the Council of The Corporation of the Town of Tecumseh be given first, second, third and final reading.

T.

Notices of Motion

U.

Next Meeting

Tuesday, November 28, 2023

5:00 pm Policies & Priorities Committee Meeting

7:00 pm Regular Council Meeting

V.

Adjournment

• Recommendation
  Moved by Councillor Brian Houston
  Seconded by Councillor James Dorner

  ​That there being no further business, the Tuesday, November 14, 2023 meeting of the Regular Council be adjourned at 8:40 pm.