Policies and Priorities Committee Meeting
Agenda

Tuesday, March 26, 2024 at 4:00 P.m. - 5:30 P.m.

Tecumseh Town Hall - Council Chambers

917 Lesperance Road

Tecumseh, Ontario N8N 1W9

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A.

Roll Call

B.

Call to Order

C.

Land Acknowledgement

We acknowledge that we are on land and surrounded by water, originally inhabited by Indigenous Peoples who have travelled this area since time immemorial. This territory is within the lands honoured by the Wampum Treaties; agreements between the Anishinaabe, Haudenosaunee, Lenni Lenape and allied Nations to peacefully share and care for the resources around the Great Lakes. Specifically, we would like to acknowledge the presence of the Three Fires Confederacy Ojibwe, Odawa, Potawatomi and Huron/Wendat Peoples. We are dedicated to honouring Indigenous history and culture while remaining committed to moving forward respectfully with all First Nations, Inuit and Métis.

D.

Disclosure of Pecuniary Interest

E.

Delegations

F.

Communications

G.

Reports

1.

FS-2024-04 Travel Policy - Council

• Recommendation

  That Report FS-2024-04 entitled “Travel Policy – Council” be received;

  And that the Travel Policy – Council in Attachment 1 be recommended by the Policies and Priorities Committee for approval and adoption at the April 9, 2024, Regular Council Meeting;

  And further that existing Town Policy 14, entitled “Travel Policy” continue to be in effect for Municipal employees and Appointed Officials;

  And furthermore, that a policy similar in nature and intent to the Travel Policy – Council be developed for Municipal Employees and Appointed Officials for the next Policies and Priorities Committee meeting.

2.

LCS-2024-08 Revisions to Awards Policy No 2

• Recommendation

  That Report LCS-2024-08 entitled “Revisions to Awards Policy No. 2” be received;

  And that the revisions to Awards Policy No. 2 in Attachment 1, and the new Terms of Reference for the Awards Review Committee in Attachment 3 to Report LCS-2024-08 be recommended for approval and adoption by Council at the April 9, 2024 Regular Council Meeting.

3.

PWES-2024-18 Community Safety Zone Policy

• Recommendation

  That Report PWES-2024-18 Community Safety Zones Policy 123 be received;

  And that Policy 123 in Attachment 1 to Report PWES-2024-18 Community Safety Zone Policy 123 be recommended for approval and adoption by Council at the April 9, 2024 Regular Council Meeting;

  And further that the recommended update to Schedule A (List of Community Safety Zones) of the Community Safety Zone By-law 2015-53, as amended, be prepared and considered by Council through the adoption of an Amending By-law at the April 9, 2024 Regular Council Meeting;

  And furthermore that Administrative Report PWES-2024-18, Policy 123 and the Motion of Council be sent to the Clerk for the County of Essex requesting they be placed on the next regular meeting of County Council’s Agenda, for consideration to amend the effective times to “24 hours/day, 7 days per week” for those County Roads listed in Schedule “I” of County By-law 51-2013 that are located within the Town of Tecumseh.

4.

PWES-2024-19 Controlled Pedestrian Crossing Policy

• Recommendation

  That Report PWES-2024-19 Controlled Pedestrian Crossing Policy 124 be received;

  And that Policy 124 in Attachment 1 to Report PWES-2024-19 Controlled Pedestrian Crossing Policy 124 be recommended for approval and adoption by Council at the April 9, 2024 Regular Council Meeting.

5.

PWES-2024-20 School Safety Zone Policy

• Recommendation

  That Report PWES-2024-20 School Safety Zones Policy 125 be received;

  And that Policy 125 in Attachment 1 to Report PWES-2024-20 School Safety Zones Policy 125 be recommended for approval and adoption by Council at the April 9, 2024 Regular Meeting of Council;

  And further that a By-law for the designation of School Safety Zones be prepared and considered by Council at the April 9, 2024 Regular Council Meeting;  

  And furthermore, that the recommended update to Schedule P (Rates of Speed) of the Traffic and Parking By-law 2001-36 as amended, be prepared and considered by Council for adoption by way of an Amending By-law at the April 9, 2024 Regular Council Meeting;  

  And furthermore, that subject to the approval and adoption of the foregoing Policy 125 and By-laws described above, the review and analysis of the twelve (12) School Safety Zones in 2024 be authorized by Council and funded in the amount of $180,000 from the Road Lifecycle Reserve, at the April 9, 2024 Regular Council Meeting;

  And furthermore, that Administrative Report PWES-2024-20, Policy 125 and the Motion of Council be sent to the Clerk for the County of Essex requesting they be placed on the next regular meeting of County Council’s Agenda, for consideration to implement a School Safety Zone on County Roads adjacent to Tecumseh Schools.

6.

PWES-2024-21 Speed Management and Traffic Calming Policy 126

• Recommendation

  That Report PWES-2024-21 Speed Management and Traffic Calming Policy 126 be received;
  And that Policy 126 in Attachment 1 to Report PWES-2024-21 Speed Management and Traffic Calming Policy 126 be recommended for approval and adoption by Council at the April 9, 2024 Regular Council Meeting.

7.

PWES-2024-22 School Crossing Guard Program

• Recommendation

  That Report PWES-2024-22 School Crossing Guard Program be received;

  And that Administration be directed to bring a report to the April 23, 2024 Regular Council Meeting regarding the discontinuation of the current School Crossing Guard Program, should the following pedestrian crossover and traffic control measures be approved through the adoption of the:

  • Community Safety Zone Policy 123
  • Controlled Pedestrian Crossing Policy 124
  • School Safety Zone Policy 125
  • Speed Management and Traffic Calming Policy 126

  And furthermore that, subject to Council’s decision on the School Crossing Guard Program in April, Administration coordinate information sessions with the local schools and boards affected by this change in approach to Crossing Guards prior to the end of the current school year in June 2024.

H.

Unfinished Business

I.

New Business

J.

Next Meeting

Tuesday May 24, 2024 

K.

Adjournment

• Recommendation

  ​That there being no further business, the Tuesday, March 26, 2024 meeting of the Policies and Priorities Committee be adjourned at       pm.