Regular Council Meeting
Agenda

Meeting #:

Date:

Tuesday, May 28, 2024 at 7:00 P.m. - 10:00 P.m.

Location:

Tecumseh Town Hall - Council Chambers

917 Lesperance Road

Tecumseh, Ontario N8N 1W9

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A.

Roll Call

B.

Order

C.

Report Out of Closed Meeting

D.

Moment of Silence

E.

National Anthem

F.

Land Acknowledgement

We acknowledge that we are on land and surrounded by water, originally inhabited by Indigenous Peoples who have travelled this area since time immemorial. This territory is within the lands honoured by the Wampum Treaties; agreements between the Anishinaabe, Haudenosaunee, Lenni Lenape and allied Nations to peacefully share and care for the resources around the Great Lakes. Specifically, we would like to acknowledge the presence of the Three Fires Confederacy Ojibwe, Odawa, Potawatomi and Huron/Wendat Peoples. We are dedicated to honouring Indigenous history and culture while remaining committed to moving forward respectfully with all First Nations, Inuit and Métis.

G.

Disclosure of Pecuniary Interest

H.

Minutes

1.

Regular Council Meeting - May 13, 2024

• Recommendation

  That the May 13, 2024 minutes of the Regular Council as were duplicated and delivered to the members, be adopted.

I.

Supplementary Agenda Adoption

• Recommendation

  That the supplementary items added to the Regular Meeting agenda regarding Reports CRS-2024-15 Arena Restoration Tender Award, CRS-2024-16 Lacasse Park Parking and Trail Improvement Tender Award and their respective by-laws: By-law 2024-036 and By-Law 2024-037 be approved.

J.

Consent Agenda Items

As per the Procedural By-Law 2023-076, all items listed under the Consent Agenda will be voted on through one Consent Motion and that Motion shall be neither debatable or amendable.

1.

CRS-2024-17 Essex Power Youth in Community Fund

2.

LCS-2024-11 Essex Power Corporation - Appointment of Proxyholder for 2023 Shareholder's  Annual Meeting

• Recommendation

  That Reports  CRS-2024-17 Essex power Youth in community Fund and LCS-2024-11 Essex power Corporation - Appointment of Proxyholder for 2023 shareholder Annual Meeting, be received and approved.

K.

Delegations

1.

Canadian Association of Municipal Administrators Long Service Recognition Award

Re: Mayor, Gary McNamara to present award to Chief Administrative Officer, Margaret Misek-Evans

2.

Town New Development Charges By-Law Background Study 

Re: Daryl Abbs and Navreet Bains, Watson & Associates Economists Ltd.

a.

DS-2024-16 2024 Development Charges Background Study and Draft By-Law

• Recommendation

  That Report DS-2024-16 entitled “2024 Draft Development Charges Background Study and Development Charges By-law: Scheduling of a Public Meeting”, be received;

  And that that the scheduling of a public meeting, to be held on Tuesday, July 9, 2024 at 6:00 p.m., in accordance with the Development Charges Act, 1997, to offer the public the opportunity to comment on the draft 2024 Development Charges Background Study and associated Development Charges By-law, be authorized;

  And further that Administration be directed to prepare a further Administrative Report summarizing the comments received through the public consultation process and providing a final recommendation on the draft 2024 Development Charges Background Study and associated Development Charges By-law for consideration at a future meeting of Council.

L.

Communications

1.

For Information:

a.

Township of Alnwick/Haldimand dated May 9, 2024

Re: Request Province to Undertake with AMO a Comprehensive Review of Municipal Finances Across Ontario

b.

Town of Amherstburg dated May 10, 2024

Re: Notice of Study Commencement - McGregor Sewer System Upgrades 

c.

Town of Plympton Wyoming dated May 10, 2024

Re: Implement Provincial Regulations to Restrict Keeping of Non-Native (exotic) Wild Animals.

d.

Watson & Associates Economists Ltd. dated May 10, 2024

Re: Assessment of Bill 185 Cutting Red Tape to Build More Homes Act 2024 - ERO Submission 

e.

Municipality of Lakeshore dated May 13, 2024

Re: Notice of Public Information Centre No. 3 - Water and Wastewater Master Plan 

f.

Township of Alnwick/Haldimand dated May 13, 2024

Re: MFIPPA Modernization  

g.

Ontario Provincial Police dated May 21, 2024

Re: Essex County Detachment Restructuring 

h.

County of Essex dated May 21, 2024

Re: Ontario Works and Ontario Disability Support Program

i.

County of Essex dated May 21, 2024

Re: Municipal Taskforce on Housing and Homelessness

j.

Town of Essex dated May 22, 2024

Re: Highway 413

k.

Town of Essex dated May 23, 2024

Re: Potential Municipal Operator Course

l.

Town of Essex dated May 22, 2024

Re: Housing Enabling Water Systems Fund

m.

Town of Essex dated May 22,2024

Re: Organic Waste Collection and Processing Program

• Recommendation

  That Communications - For Information A through M as listed on the Tuesday, May 28, 2024 Regular Council Agenda, be received.

2.

For Action:

M.

Update from County Council and Boards

N.

Committee Minutes

O.

Reports

1.

Community & Recreation Services

a.

CRS-2024-15 Arena Restoration Project  - Tender Award

Supplementary Item

• Recommendation

  That the tender of the Tecumseh Arena Restoration Project in the amount of $2,541,618.16 (excluding HST) be awarded to TCI Titan Contracting Inc.;

  And that By-law 2024-036 be considered for first, second, third and final reading, to authorize the Mayor and Clerk to execute an agreement, satisfactory in form to the Town’s Solicitor, with TCI Titan Contracting Inc.

b.

CRS-2024-16 Lacasse Park Parking and Trail Improvement Project - Tender Award 

Supplementary Item

• Recommendation

  That the tender of the Lacasse Park Parking and Trail Improvement Project in the amount of $1,068,049.50 (excluding HST) be awarded to Piera Con Enterprises;

  And that the request for additional funding of $30,000 including non-refundable HST, be authorized and funded through the Infrastructure Reserve;

  And further that By-law 2024-037 be considered for first, second, third and final reading, to authorize the Mayor and Clerk to execute an agreement, satisfactory in form to the Town’s Solicitor, with Piera Con Enterprises.

2.

Development Services

a.

DS-2024-13 Bill 185 Cutting Red Tape to Build More Homes Act 2024 and Draft PPS 2024 Summary Report

Supplementary Item

• Recommendation

  That Report DS-2024-13 Bill 185, Cutting Red Tape to Build More Homes Act, 2024 and Draft 2024 Provincial Policy Statement, Summary Report, be received;

  And that Report DS-2024-13 be submitted to the Province through the Environmental Registry of Ontario as comments from the Town of Tecumseh with respect to Bill 185 and the Draft 2024 Provincial Planning Statement.

b.

DS-2024-15 Sign By-Law Amendment Permit Digital Billboard Signs in the Walker Road Corridor of Oldcastle

• Recommendation

  That Report DS-2024-15, entitled “Sign By-law Amendment to Permit Digital Billboard Signs in the Walker Road Corridor of Oldcastle”, be received;

  And that a by-law having the effect of amending the Tecumseh Sign By-law 2018-33 to permit digital billboard signs along the Walker Road/County Road 11 corridor within the Oldcastle Settlement Area from Highway 401 to McCord Lane, in keeping with Report DS-2024-15, be adopted.

3.

Public Works & Engineering Services

a.

PWES-2024-32 CR43 Improvements Cost Sharing Agreement with the County of Essex

• Recommendation

  That Report PWES-2024-32 County Road 43 Improvements, W-4 Trunk Watermain, Cost Sharing Agreement with the County of Essex, be received;

  And that By-law 2024-049 be considered for first, second and third reading to authorize the Mayor and Clerk to execute the Cost Sharing Agreement, satisfactory in form to the Town’s solicitor, with the Corporation of the County of Essex;

  And further that funding allocation, reflecting a total budget required of $3,161,200 with an overall $1,724,800 decrease to the original allocation be accommodated as follows:

  • Watermain Reserve Fund – decrease from $4,886,000 to $3,161,200

b.

PWES-2024-33 Tecumseh Hamlet Secondary Plan Area, EA and Functional Servicing Report - Project Expenditures and Scope Increase

• Recommendation

  That report PWES-2024-33 Tecumseh Hamlet Secondary Plan Area, Environmental Assessment and Functional Servicing Report, Project Expenditures and Scope Increase, be received;

  And that Administration be authorized to sign a letter of scope change, or such other further documents as may be necessary to give effect to the requested change in scope/additional services to be provided by Dillon Consulting Limited in accordance with the Purchasing Policy;

  And further that funding allocation, reflecting a total budget requirement of $1,006,000, with an overall $151,000 increase to the original allocation, be accommodated as follows:

  • Road Lifecycle Reserve - increase from $103,000 to $121,190
  • Watermain Reserve Fun - increase from $103,000 to $121,190
  • Wastewater Sewer Reserve Fund - increase from $118,000 to $138,840
  • Storm Sewer Lifecycle Reserve - increase from $531,000 to $624,780

c.

PWES-2024-35 Asphalt Paving Tender Award

• Recommendation

  That Report PWES-2024-35 2024 Asphalt Paving Tender Award, be received;

  And that the tender for the 2024 Asphalt Paving in the amount of $659,325 excluding HST be awarded to GIP Paving Inc.;

  And further that By-law 2024-052 be considered for first, second, third and final reading, to authorize the Mayor and Clerk to execute an agreement, satisfactory in form to the Town’s solicitor, with GIP Paving Inc.;

  And furthermore, that project allocations, reflecting a budget for the 2024 Asphalt Paving Program of $670,930, reflecting a decrease of $29,070 from the original allocation, be funded from the Roads Lifecycle Reserve.

P.

By-Laws

1.

By-Law 2024-036 Arena Restoration Project Tender Award

Supplementary Item

2.

By-Law 2024-037 Lacasse Park Parking Lot Resurfacing Tender Award

Supplementary Item

3.

By-Law 2024-049 CR43 Improvements, Cost Sharing Agreement with the County of Essex

Being a by-law to authorize the execution of a Cost Sharing Agreement with the County of Essex for the construction works of Phase 2 for County
Road 43 Improvements.

4.

By-Law 2024-052 Asphalt Paving Tender Award

Being a by-law to authorize the execution of an Agreement between The Corporation of the Town of Tecumseh and GIP Paving Inc. for the construction services for asphalt paving

5.

By-Law 2024-053 Cedarhurst Development Agreement

Being a by-law to authorize the execution of a Development Agreement between the Corporation of the Town of Tecumseh and 851381 Ontario Ltd.

6.

By-Law 2024-054 Amendment to Sign By-law 2018-33 - Digital Billboards

Being a by-law to amend By-law No. 2018-33, the Town's By-law regarding Signs within the Municipality for Off-Site Signs along Walker Road and County Road 11 between King's Highway 401 and McCord Lane.

Q.

Unfinished Business

1.

May 28, 2024

R.

New Business

S.

Motions

1.

Confirmatory By-Law 2024-055

• Recommendation

  That By-Law 2024-055 being a by-law to confirm the proceedings of the Tuesday, May 28, 2024, regular meeting of the Council of The Corporation of the Town of Tecumseh be given first, second, third and final reading.

T.

Notices of Motion

U.

Next Meeting

Tuesday June 25, 2024

7:00 pm Regular Council Meeting 

V.

Adjournment

• Recommendation

  That there being no further business, the Tuesday, May 28, 2024 meeting of the Regular Council be adjourned at ____ pm.