Regular Council Meeting
Agenda

Meeting #:

Date:

Tuesday, September 10, 2024 at 7:00 P.m. - 10:00 P.m.

Location:

Tecumseh Town Hall - Council Chambers

917 Lesperance Road

Tecumseh, Ontario N8N 1W9

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A.

Roll Call

B.

Order

C.

Report Out of Closed Meeting

D.

Moment of Silence

E.

National Anthem

F.

Land Acknowledgement

We acknowledge that we are on land and surrounded by water, originally inhabited by Indigenous Peoples who have travelled this area since time immemorial. This territory is within the lands honoured by the Wampum Treaties; agreements between the Anishinaabe, Haudenosaunee, Lenni Lenape and allied Nations to peacefully share and care for the resources around the Great Lakes. Specifically, we would like to acknowledge the presence of the Three Fires Confederacy Ojibwe, Odawa, Potawatomi and Huron/Wendat Peoples. We are dedicated to honouring Indigenous history and culture while remaining committed to moving forward respectfully with all First Nations, Inuit and Métis.

G.

Disclosure of Pecuniary Interest

H.

Minutes

1.

Regular Council Meeting - August 13, 2024

2.

Public Council Meeting - August 13, 2024, AMICO Excess Soil Site 

3.

Special Council Meeting - August 13, 2024 - Tecumseh Halmet Secondary Plan 

• Recommendation

  That the August 13, 2024 minutes of the Regular Council Meeting, Public Council Meeting and the Special Council Meeting, as were delivered to the members, be adopted.

I.

Supplementary Agenda Adoption

J.

Consent Agenda Items

K.

Delegations

1.

Town of Tecumseh Business Improvement Area  2024 Operating Budget

Re: Leo Demarce, BIA Board of Management Chair 

2.

2025 Pre Budget Council Consultation

Re: Tom Kitsos, Director Financial Services and Vanessa DaDalt, Manager Revenue Services 

Supplementary Item

L.

Communications

1.

For Information:

a.

Ministry of Municipal Affairs and Housing dated August 21, 2024

Re: Provincial Planning Statement - View here

b.

Town of Essex dated August 19, 2024

Re: Bill 173, Intimate Partner Violence Epidemic Act, 2024

• Recommendation

  That Communications - For Information 1 and 2 as listed on the Tuesday, September 10, 2024 Regular Council Agenda, be received.

2.

For Action:

M.

Update from County Council and Boards

N.

Committee Minutes

1.

Personnel Committee Meeting - August 13, 2024

• Recommendation

  That the Tuesday, August 13, 2024 minutes of the Personnel Committee as were delivered to the Members, be adopted;

  And that the attached revised and new policies be adopted: Progressive Discipline Policy No. 64, Employee Code of Conduct and Ethics Policy No. 133, Conflict of Interest Policy No. 132;

  And further that Council delegate authority to the Director People & Culture and the Chief Administrative Officer to regularly review and if necessary and if applicable, revise the Employee Code of Conduct with any significant amendments to be reported to Council for information.   

O.

Reports

1.

Development Services

a.

DS-2024-29 AMICO Soil Fill Site Zoning By-Law Amendment and Memorandum of Understanding

• Recommendation

  That Report DS-2024-29 entitled “Memorandum of Understanding and Zoning By-Law Amendment: Proposed Excess Soil Fill Site and Future Passive Municipal Recreational Area - Northeast of South Talbot Road and Howard Ave. Intersection, Results of Public Meeting and Final Recommendations”, be received;

  And that a by-law authorizing the execution of the Amico Infrastructure Inc. Memorandum of Understanding, dated July 5, 2024, satisfactory in form to the Town’s Solicitor, which provides terms and conditions regarding Amico Infrastructure Inc.’s proposal to permit its 15 hectare (37 acre) property located on the north side of South Talbot Road, immediately east of its intersection with Howard Avenue to be used as a temporary reuse site in accordance with Ontario Regulation 406/19: Onsite and Excess Soil Management, and long-term to be used for a naturalized, passive municipal recreational property, be adopted;

  And further that a by-law having the effect of amending Zoning By-law 85-18 by rezoning a 15 hectare (37 acre) parcel of land located on the north side of South Talbot Road, immediately east of its intersection with Howard Avenue, from “Agricultural Zone (A)” to a site-specific “Agricultural Zone (A-42)” to permit the use of the property as a temporary excess soil reuse site in accordance with Ontario Regulation 406/19: Onsite and Excess Soil Management, and long-term to be used for a naturalized, passive municipal recreational property, in keeping with DS-2024-29, be given first and second readings;

  And furthermore that a new site plan control by-law that will:

  1. designate the entirety of the Town of Tecumseh as a site plan control area, in accordance with Section 41 of the Planning Act and subsection 10.4.1 of the

     Tecumseh Official Plan;

  2. add excess soil reuse sites in accordance with Ontario Regulation 406/19: Onsite and Excess Soil Management, as amended, as a land use subject to site plan control; and
  3. repeal the current Town-Wide Site Plan Control Designating By-law, being By-law Number 2022-103,

  be adopted.

b.

DS-2024-30 Tecumseh Transit Service 6-month Statistical Review and Extension of Service Contract

• Recommendation

  That Report DS-2024-30 - Tecumseh Transit Service (TTS) January to June 2024 Status Report and One-Year Extension of Transit Delivery and Maintenance Services Agreement with First Canada ULC; be received;

  And that the negotiation of an Amending Agreement to the existing Transit Delivery and Maintenance Services Agreement between the Town of Tecumseh and First Canada ULC, which facilitates a one-year extension to the existing contract for the period January 1, 2025 to December 31, 2025, consideration of which would be brought forward by way of a future report to Council, be authorized.

c.

DS-2024-31 Zoning By-Law Amendment, Petretta MRSPA Lands, Scheduling of a Public Meeting

Supplementary Item

2.

Financial Services

a.

FS-2024-16 Budget Variance June 2024

• Recommendation

  That Report FS-2024-16 Budget Variance Report – June 2024, showing a projected tax-supported surplus of $71,337 and a rate-supported deficit of $533,622 be received.

3.

Public Works & Engineering Services

a.

PWES-2024-47 2024 Vehicles - Award of John Deere 320p Backhoe

• Recommendation

  That report PWES-2024-47, 2024 Vehicles – Award of John Deere 320p Backhoe, be received;

  And that the purchase of the John Deere 320p Backhoe in the amount of $200,550 plus HST be awarded to Brandt Tractor Ltd.;

  And further that the funding allocation, reflecting a total budget requirement of $207,110 with a $29,030 increase to the original allocation be approved and accommodated as:

  • Fleet Lifecycle Reserve – Increase from $175,000 to $207,110

b.

PWES-2024-48 Housing Enabling Water Systems Fund (HEWSF) Tecumseh Hamlet Trunk Water and Wastewater Infrastructure Project

• Recommendation

  That report PWES-2024-48, Housing-Enabling Water Systems Fund (HEWSF) Tecumseh Hamlet Northwest Trunk Water and Wastewater Infrastructure Project, Contribution Agreement, be received;

  And that the Tecumseh Hamlet Northwest Trunk Water and Wastewater Infrastructure Project be approved with funding allocations reflecting a total project budget of $20,714,625, with a $4,142,925 increase to the original allocation as follows:

  • Watermain Reserve Fund – increase from $2,054,300 to $2,567,875
  • Wastewater Sewers Reserve Fund – increase from $14,517,400 to $18,146,750

  And further that a by-law be prepared to authorize the Mayor and Clerk to sign the Contribution Agreement for the Tecumseh Hamlet Northwest Trunk Water and Wastewater Infrastructure Project between His Majesty the King in right of Canada, as represented by the Ministry of Infrastructure (“Province”) and The Corporation of the Town of Tecumseh (“Town”), in a form satisfactory to the Town’s Solicitor, financial content satisfactory to the Town’s Chief Financial Officer and technical content satisfactory to the Town’s Engineer.

P.

By-Laws

1.

By-Law 2024-074 AMICO Fill Site Zoning By-law Amendment (First and Second Readings Only)

Being a by-law to amend By-Law 85-18, the Town's Comprehensive Zoning By-law for those lands in the former Township of Sandwich South. (Planning File: D19 AMICO - Excess Soil Fill Site & Future Passive Municipal Recreational Area - Northeast Corner of South Talbot Road / Howard Ave. Intersection)

2.

By-Law 2024-075 New Site Plan Control By-Law

Being a By-Law to designate as a site plan control area, the entire area covered by the Town of Tecumseh Official Plan.

3.

By-Law 2024-076 AMICO Memorandum of Understanding Agreement

Being a by-law to authorize the execution of an Agreement with Amico Infrastructures and the Town for the Temporary Reuse Site and Permanent Naturalized Municipal Park

Q.

Unfinished Business

1.

September 10, 2024

R.

New Business

S.

Motions

1.

Confirmatory By-Law 2024-077 

• Recommendation

  That By-Law 2024-077 being a by-law to confirm the proceedings of the Tuesday, September 10, 2024, regular meeting of the Council of The Corporation of the Town of Tecumseh be given first, second, third and final reading.

T.

Notices of Motion

U.

Next Meeting

Tuesday September 24, 2024 

5:30 pm Public Council Meeting - Tecumseh Hamlet Secondary Plan

7:00 pm Regular Council Meeting 

V.

Adjournment

• Recommendation

  ​That there being no further business, the Tuesday, September 10, 2024 meeting of the Regular Council be adjourned at       pm.