Minutes of a Regular General Meeting of the

Town of Tecumseh Business Improvement Area (TOTBIA)

Meeting #:
Date:
Time:
-
Location:
Tecumseh BIA Office
12122 Tecumseh Rd. E. Unit 2
Tecumseh, ON
Present:
  • Chair, Director Leo Demarce
  • Director, Lauren Carcelen
  • Treasurer, Director Sandra Zanet
  • Councillor, James Dorner
  • Director Eddy Hammoud
  • Director, Josh Shepley
  • Director Jules Champoux
Absent:
  • Councillor, Brian Houston (liaison)
Also Present:
  • BIA Coordinator, Kim McFadden

A.
Call to Order

 

The meeting is called to order at 6:10 pm by Leo Demarce, Chair.

Chair, Director Leo Demarce joined the meeting at 2:39 PM. ()
Director, Lauren Carcelen joined the meeting at 2:39 PM. ()
Treasurer, Director Sandra Zanet joined the meeting at 2:39 PM. ()
Councillor, James Dorner joined the meeting at 2:39 PM. ()
Director Eddy Hammoud joined the meeting at 2:39 PM. ()
Director, Josh Shepley joined the meeting at 2:39 PM. ()
Director Jules Champoux joined the meeting at 2:39 PM. ()
BIA Coordinator, Kim McFadden joined the meeting at 2:39 PM. ()

B.
Roll Call

 

C.
Disclosure of Pecuniary Interest

 

There are no disclosures at this meeting.

D.
Delegations

 

There are no delegations presented to the Board.

E.
Communications

 

1.
TOTBIA Board of Management Meeting Minutes

This item has attachments. 
1.Amended TOTBIA_Board_November_15_2023_Regular_Meeting_Minutes.pdf
2.Amended_ TOTBIA_Board_October_18_2023_Regular_Meeting_Minutes.pdf
3.Post-Meeting Minutes - Town of Tecumseh Business Improvement Area (TOTBIA)_Jan24_2024.pdf
  • Motion: BBM-06/24
    Moved byLauren Carcelen
    Seconded bySandra Zanet

    That the October 18, 2023 and November 15, 2023 and amended minutes of the Town of Tecumseh Business Improvement Area (TOTBIA) as were duplicated and delivered to the members, be adopted.

    Carried

F.
Supplementary Agenda

 

There are no supplementary agenda items presented to the Board.

G.
Reports

 

1.
Chair Report

 

The 2024 Operating Budget is reviewed and worked on with the Board. A transfer from the operating account to the reserve account to be made.

Chair, Director Leo Demarce joined the meeting at 4:29 PM. ()
Director, Lauren Carcelen joined the meeting at 4:29 PM. ()
Treasurer, Director Sandra Zanet joined the meeting at 4:29 PM. ()
Councillor, James Dorner joined the meeting at 4:29 PM. ()
Director Eddy Hammoud joined the meeting at 4:29 PM. ()
Director, Josh Shepley joined the meeting at 4:29 PM. ()
Director Jules Champoux joined the meeting at 4:29 PM. ()
BIA Coordinator, Kim McFadden joined the meeting at 4:29 PM. ()

2.
Treasurer Report

 

January 2024 Financials are presented to the Board as appended on the agenda.

  • Motion: BBM-07/24
    Moved bySandra Zanet
    Seconded byEddy Hammoud

    That the January 2024 financials of the TOTBIA as presented, be approved.

    Carried

3.
Coordinator Report

 

The Coordinator provides a Tecumseh Lakeshore Economic Development update to the Board.

4.
Council Report

 

Councilor James Dorner advises on the format and timing for submission of the BIA budget to Council. He indicates that a BIA summary will be provided at the next Regular Council meeting in March.

5.
Committee Reports

 

a.
Marketing Committee

 

ESConsulting has been working on the February “Love Local, Love Tecumseh” campaign that features businesses owned by couples and their story to keep in line with a Valentine’s Day theme, and is planning March break and Easter community event promotions.

Banners for the TOTBIA main street are on hold pending discussion with the town.

b.
Membership Committee

 

The membership committee is planning to update TOTBIA businesses lists. ESConsulting will send an email to businesses to gather updated information, and visits to businesses will be made at a future date.

c.
Beautification Committee

 

Planters for the TOTBIA main street are on hold pending discussion with the town.

d.
Events Committee

 

The event committee's top three priorities for 2024 are business mixers, night market, and a joint event/collaboration with the Optimist Club of St. Clair Beach.

A request for donations towards gift baskets will be sent to members, with the option to donate Tecumseh Dollars for inclusion with raffle items as well.

e.
Governance Committee

 

The governance committee will meet before the next board meeting to discuss purchasing, incorporating credit card and reviewing statement, I.T. management, meal allowance, and direct deposit.

Selection of Officers for 2024.

  • Motion: BBM-08/24
    Moved byEddy Hammoud
    Seconded byJosh Shepley

    That  BIA Officers and their respective roles for 2024 be Leo Demarce as Chair, Laura Carcelen as Vice Chair and Sandra Zanet as Treasurer, be approved provided those individuals elected continue to uphold the responsibilities of their respective roles.

    Carried

6.
Tecumseh Dollars

 

Transfer of funds deposited into an online “wallet” where Tecumseh Dollars will be purchased from is completed.

H.
Unfinished Business

 

Outstanding nonrefundable deposit with Windsor Rock Gym - Kim McFadden will enquire regarding changing to gift card.

Bookkeeper payment - Kim McFadden will follow-up regarding preferred method.

I.
New Business

 

1.
Ontario Business Improvement Area Association (OBIAA) Annual Conference

 
  • Motion: BBM-09/24
    Moved byJules Champoux
    Seconded byJosh Shepley

    That the early group registration for the OBIAA conference be authorized for three members: Chair, Leo Demarce, Councillor Brian Houston, and BIA Coordinator Kim McFadden, with the option to add another, for $825 (plus fees and taxes) per member prior to March 1, 2024;

    And that hotel accommodations ($189-209/night) to be booked prior to March 28th, and transportation either train or mileage be determined.

    Carried

J.
Next Meeting

 

The next regular general meeting is scheduled on March 20, 2024 at 6:00 pm.

K.
Adjournment

 
  • Motion: BBM-10/24
    Moved byEddy Hammoud
    Seconded byJules Champoux

    ​That there being no further business, the Monday, February 12, 2024 meeting of the Town of Tecumseh Business Improvement Area (TOTBIA) be adjourned at 8:50 pm.

    Carried
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