Regular Meeting of Council

Minutes

Meeting #:

Date:

Tuesday, February 27, 2024

Time:

7:00 P.m. - 10:00 P.m.

Location:

Tecumseh Town Hall - Council Chambers

917 Lesperance Road

Tecumseh, Ontario N8N 1W9

Present:

• Deputy Mayor, Joe Bachetti
• Councillor, James Dorner
• Councillor, Alicia Higgison
• Councillor, Brian Houston
• Councillor, Tania Jobin
• Councillor, Rick Tonial

Absent:

• Mayor, Gary McNamara

Also Present:

• Chief Administrative Officer, Margaret Misek-Evans
• Director Legislative Services & Clerk, Robert Auger
• Director Public Works & Engineering Services, Phil Bartnik
• Director Community Safety & Fire Chief, Wade Bondy
• Michelle Drouillard
• Director Technology & Client Services, Shaun Fuerth
• Director Community & Recreation Services, Beth Gignac
• Director Development Services, Brian Hillman
• Director Financial Services & Chief Financial Officer, Tom Kitsos
• Manager Water Services, Brad Dupuis
• Deputy Clerk - Clerks Services & Policy Advisor, Christina Hebert
• Water Quality Compliance/Water Employee, Nicole Bradley

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A.

Roll Call

B.

Order

The Deputy Mayor calls the meeting to order at 7:01 pm.

C.

Report Out of Closed Meeting

There is no Closed meeting scheduled. 

D.

Moment of Silence

The Members of Council and Administration observe a Moment of Silence.

E.

National Anthem

The Members of Council and Administration observe the National Anthem of O Canada.

F.

Land Acknowledgement

We acknowledge that we are on land and surrounded by water, originally inhabited by Indigenous Peoples who have travelled this area since time immemorial. This territory is within the lands honoured by the Wampum Treaties; agreements between the Anishinaabe, Haudenosaunee, Lenni Lenape and allied Nations to peacefully share and care for the resources around the Great Lakes. Specifically, we would like to acknowledge the presence of the Three Fires Confederacy Ojibwe, Odawa, Potawatomi and Huron/Wendat Peoples. We are dedicated to honouring Indigenous history and culture while remaining committed to moving forward respectfully with all First Nations, Inuit and Métis.

G.

Disclosure of Pecuniary Interest

Councillor Tonial declares an interest on agenda item O1. A as he is employed with the Community Support Centre of Essex County.  

H.

Minutes

1.

Regular Council Meeting - February 13, 2024

• Motion: RCM - 34/24
  Moved by Councillor Alicia Higgison
  Seconded by Councillor Brian Houston

  That the February 13, 2024 minutes of the Regular Council Meeting, as were duplicated and delivered to the members, be adopted.

  Carried

I.

Supplementary Agenda Adoption

There are no supplementary agenda items.

J.

Consent Agenda Items

1.

PWES-2024-12 Annual and Summary Report 2023 Town of Tecumseh Water Distribution System

2.

PWES-2024-13 Drinking Water Quality Management System Operational Plan

3.

PWES-2024-14 Tecumseh Water Distribution System MECP January 1, 2023 to December 31, 2023 Inspection Report

• Motion: RCM - 35/24
  Moved by Councillor Alicia Higgison
  Seconded by Councillor James Dorner

  That Reports PWES-2024-12 Annual and Summary Report 2023 Town of Tecumseh Water Distribution System, PWES-2024-13 Drinking Water Quality Management System Operational Plan, and PWES-2024-14 Tecumseh Water Distribution System MECP January 1, 2023 to December 31, 2023 Inspection Report, be received and approved.

  Carried

K.

Delegations

There are no Delegations presented to Council.

L.

Communications

1.

For Information:

a.

Town of Essex dated February 12, 2024

Re: Prohibition of Criminals from Municipal Council

b.

Town of Essex dated February 12, 2024

Re: AMO's Policy Update on Social and Economic Prosperity Review

c.

Town of Essex dated February 12, 2024

Re: Blue Box Program Extended Producer Responsibility for ICI's

d.

Ministry of Transportation dated February 15, 2024

Re: Licence Plate Renewal

e.

Ministry of Natural Resources dated February 16, 2024

Re: Recent Updates to Conservation Authority Act

f.

County of Essex dated February 21, 2024

Re: The Bridge, Strategic Planning 2024  - Community Survey

View Community Survey Here

• Motion: RCM - 36/24
  Moved by Councillor Rick Tonial
  Seconded by Councillor Tania Jobin

  That Communications - For Information A through F as listed on the Tuesday, February 27, 2024 Regular Council Agenda, be received.

  Carried

2.

For Action:

M.

Update from County Council and Boards

County Road 43 Expropriation 

A Member advises negotiations for expropriation of County Road 43 to realign with Banwell Road are underway.  

Cada Library  

The Members are apprised the Cada Library renovations are coming along well and anticipate a spring grand opening.  

N.

Committee Minutes

1.

Police Services Board - February 15, 2024

• Motion: RCM - 37/24
  Moved by Councillor Rick Tonial
  Seconded by Councillor James Dorner

  That the February 15, 2024 minutes of the Police Services Board as were duplicated and delivered to the members, be accepted.

  Carried

O.

Reports

1.

Community & Recreation Services

a.

CRS-2024-06 Tecumseh Senior Active Living Centre

Councillor Tonial, having declared a pecuniary interest with respect to this Agenda item, did not partake in the discussion nor vote on this matter.

• Motion: RCM - 38/24
  Moved by Councillor Alicia Higgison
  Seconded by Councillor Brian Houston

  That Report CRS-2024-06 entitled “Tecumseh Seniors’ Active Living Centre” be received;

  And further that Council direct Administration to return with a signed Agreement at the Regular Council Meeting of March 26, 2024, whereby Council will consider a By-law to authorize the Mayor and Clerk to execute the Community Support Centre of Essex Operating Agreement for the Tecumseh Senior Active Living Centre (made subject to a successful Seniors Active Living Centre grant);

  And further that Council direct Administration to negotiate and return to the Regular Council Meeting of March 26, 2024 (or as soon as possible thereafter) with a new proposed User Agreement with the Golden Age Club whereby Council will consider a By-law to authorize the Mayor and Clerk to execute the new Golden Age Club User Agreement (made subject to a successful Senior Active Living Centre grant).

  Carried

b.

CRS-2024-07 Maidstone Recreation Centre New Septic System

• Motion: RCM - 39/24
  Moved by Councillor Tania Jobin
  Seconded by Councillor James Dorner

  That the awarding for the supply and install of a new septic system at the Maidstone Recreation Centre be authorized to proceed as single source negotiation;

  And that cost proposal of $124,510.00 (plus $2,191.38 non-refundable HST) submitted by Glen Knight Septic Tank Service through consultation with Waterloo Biofilter Systems Inc. for the supply and installation of the new septic system at the Maidstone Recreation Centre, be approved;

  And further that the Mayor and Clerk accordingly be authorized to enter into an Agreement satisfactory in form to the Town solicitor for the supply and installation of the new septic system.

  Carried

2.

Legislative & Clerk Services

a.

LCS-2024-04 Rodent Abatement Program Review

• Motion: RCM - 40/24
  Moved by Councillor Alicia Higgison
  Seconded by Councillor James Dorner

  That Report LCS-2024-04 entitled “Rodent Abatement Program Review” be received;

  And that direction be given to proceed with Option 1 in this report regarding the future of a Town-sponsored Rodent Abatement Program.

  Carried

3.

Public Works & Engineering Services

a.

PWES-2024-08 2024 Road Needs Study - Award of Engineering Consulting Services

• Motion: RCM - 41/24
  Moved by Councillor Brian Houston
  Seconded by Councillor Tania Jobin

  That Dillon Consulting Limited be retained for Engineering Consulting Services for the 2024 Road Needs Study in the amount of $130,550 excluding HST as a Single Source under the Town of Tecumseh Purchasing Policy and By-law 2021-60 as amended by By-law 2021-103;

  And that By-law 2024-016 be considered for first, second, third and final reading to authorize the Mayor and Clerk to execute an agreement, satisfactory in form to the Town’s Solicitor, with Dillon Consulting Limited.

  Carried

b.

PWES-2024-10 Lesperance Road CR22 to Westlake Right Lane Turn - Award of Engineering Consulting Services

• Motion: RCM - 42/24
  Moved by Councillor Brian Houston
  Seconded by Councillor Alicia Higgison

  That R.C. Spencer Associates Inc. be retained for Engineering Consulting Services for the Lesperance Road, County Road 22 to Westlake Drive, Right Turn Lane Construction in the amount of $60,000 excluding HST as a Single Source under the Town of Tecumseh Purchasing Policy and By-Law 2021-60 as amended by By-Law 2021-103;

  And that By-Law 2024-018 be considered for first, second, third and final reading to authorize the Mayor and Clerk to execute an agreement, satisfactory in form to the Town’s Solicitor, with R.C. Spencer Associates Inc.

  Carried

c.

PWES-2024-11 2024 Bridge Needs Study Award of Engineering Consulting Services

• Motion: RCM - 43/24
  Moved by Councillor James Dorner
  Seconded by Councillor Rick Tonial

  That Dillon Consulting Limited be retained for Engineering Consulting Services for the 2024 Bridge Needs Study in the amount of $43,400 excluding HST as a Single Source under the Town of Tecumseh Purchasing Policy and By-Law 2021-60 as amended by By-Law 2021-103;

  And that By-Law 2024-017 be considered for first, second, third and final reading to authorize the Mayor and Clerk to execute an agreement, satisfactory in form to the Town’s Solicitor with Dillon Consulting Limited.

  Carried

d.

PWES-2024-16 11th Concession Branch Drain Tender Award

• Motion: RCM - 44/24
  Moved by Councillor Alicia Higgison
  Seconded by Councillor James Dorner

  That the tender for the 11th Concession Drain Branch, in the amount of $28,925.00 excluding HST, be awarded to Di Menna Excavating Contractors Inc.;

  And that By-Law 2024-019 be considered for first, second, third and final readings, to authorize the Mayor and Clerk to execute an agreement, satisfactory in form to the Town’s solicitor, with Di Menna Excavating Contractors Inc.

  Carried

P.

By-Laws

1.

By-Law 2024-015 Tax Rates for 2024

Being a by-law to provide for the adoption of tax rates, area rates and additional charges for Municipal, County and Education purposes for the
year 2024

2.

By-Law 2024-016 Tender Award - Roads Need Study

Being a by-law to authorize the execution of an Agreement between The Corporation of the Town of Tecumseh and Dillon Consulting Limited for
the Engineering Services for the 2024 Road Needs Study

3.

By-Law 2024-017 Tender Award - Bridge Needs Study

Being a by-law to authorize the execution of an Agreement between The Corporation of the Town of Tecumseh and Dillon Consulting Limited for
the Engineering Services for the 2024 Bridge Needs Study

4.

By-Law 2024-018 Tender Award - Lesperance Road - County Road 22 to Westlake Drive

Being a by-law to authorize the execution of an Agreement between The Corporation of the Town of Tecumseh and RC Spencer Associates Inc for
the Engineering Consulting Services for the Lesperance Road and County Road 22 to Westlake Drive, Right Hand Turn Lane

5.

By-Law 2024-019 Tender Award - 11th Concession Branch Drain

Being a by-law to authorize the execution of an Agreement between the Corporation of the Town of Tecumseh and Di Menna Excavating
Contractors Inc. for the Construction Services for the 11th Concession Branch Drain

• Motion: RCM - 45/24
  Moved by Councillor Brian Houston
  Seconded by Councillor Rick Tonial

  ​That By-Law 2024-015 being a by-law to provide for the adoption of tax rates, area rates and additional charges for Municipal, County and Education purposes for the year 2024; 

  That By-law 2024-016 being a by-law to authorize the execution of an Agreement between The Corporation of the Town of Tecumseh and Dillon Consulting Limited for the Engineering Services for the 2024 Road Needs Study; 

  That By-law 2024-017 being a by-law to authorize the execution of an Agreement between The Corporation of the Town of Tecumseh and Dillon Consulting Limited for the Engineering Services for the 2024 Bridge Needs Study; 

  That By-law 2024-018 being a by-law to authorize the execution of an Agreement between The Corporation of the Town of Tecumseh and RC Spencer Associates Inc. for the Engineering Consulting Services for the Lesperance Road and County Road 22 to Westlake Drive, Right Hand Turn Lane; 

  That By-law 2024-019 being a by-law to authorize the execution of an Agreement between the Corporation of the Town of Tecumseh and Di Menna Excavating Contractors Inc. for the Construction Services for the 11th Concession Branch Drain.

  Be given first and second reading.
  Carried
• Motion: RCM - 46/24
  Moved by Councillor Brian Houston
  Seconded by Councillor Alicia Higgison

  That By-Law 2024-015 being a by-law to provide for the adoption of tax rates, area rates and additional charges for Municipal, County and Education purposes for the year 2024; 

  That By-law 2024-016 being a by-law to authorize the execution of an Agreement between The Corporation of the Town of Tecumseh and Dillon Consulting Limited for the Engineering Services for the 2024 Road Needs Study; 

  That By-law 2024-017 being a by-law to authorize the execution of an Agreement between The Corporation of the Town of Tecumseh and Dillon Consulting Limited for the Engineering Services for the 2024 Bridge Needs Study; 

  That By-law 2024-018 being a by-law to authorize the execution of an Agreement between The Corporation of the Town of Tecumseh and RC Spencer Associates Inc. for the Engineering Consulting Services for the Lesperance Road and County Road 22 to Westlake Drive, Right Hand Turn Lane; 

  That By-law 2024-019 being a by-law to authorize the execution of an Agreement between the Corporation of the Town of Tecumseh and Di Menna Excavating Contractors Inc. for the Construction Services for the 11th Concession Branch Drain.

  Be given third and final reading.

  Carried

Q.

Unfinished Business

1.

February 27, 2024

The Members receive the Unfinished Business listing for Tuesday, February 27, 2024.

OPP Detachment Board 

In response to a Member query, the Chief Administrative Officer advises a report will be presented at the March 12, 2024 Regular Council Meeting in respect of the OPP Detachment Board appointments with options for appointment for Council's consideration. 

R.

New Business

There is no New Business presented to Council.

S.

Motions

1.

Confirmatory By-Law 2024-020

• Motion: RCM - 47/24
  Moved by Councillor Alicia Higgison
  Seconded by Councillor Brian Houston

  That By-Law 2022-020 being a by-law to confirm the proceedings of the Tuesday, February 27, 2024, regular meeting of the Council of The Corporation of the Town of Tecumseh be given first, second, third and final reading.

  Carried

T.

Notices of Motion

There are no Notices of Motion presented to Council.

U.

Next Meeting

Tuesday March 12, 2024

7:00 pm Regular Council Meeting

V.

Adjournment

• Motion: RCM - 48/24
  Moved by Councillor Rick Tonial
  Seconded by Councillor Tania Jobin

  ​That there being no further business, the Tuesday, February 27, 2024 meeting of the Regular Council be adjourned at 7:55 pm.

  Carried