Personnel Committee

Minutes

Meeting #:
Date:
Time:
-
Location:
Electronic meeting live streamed at: https://video.isilive.ca/tecumseh/live.html.
Present:
  • Mayor, Gary McNamara
  • Deputy Mayor, Joe Bachetti
  • Councillor, Bill Altenhof
  • Councillor, Andrew Dowie
  • Councillor, Brian Houston
  • Councillor, Tania Jobin
  • Councillor, Rick Tonial
Also Present:
  • Chief Administrative Officer, Margaret Misek-Evans
  • Director Parks & Recreation Services, Paul Anthony
  • Director Public Works & Environmental Services, Phil Bartnik
  • Director Fire Services & Fire Chief, Wade Bondy
  • Director Information & Communication Services, Shaun Fuerth
  • Director Planning & Building Services, Brian Hillman
  • Director Financial Services & Chief Financial Officer, Tom Kitsos
  • Director Corporate Services & Clerk, Laura Moy
  • Deputy Clerk & Manager Legislative Services, Jennifer Alexander
  • Manager Strategic Initiatives, Lesley Reeves

A.
Roll Call
 

B.
Call to Order
 

The Chair calls the meeting to order at 4:00 pm.

C.
Disclosure of Pecuniary Interest
 

​There is no pecuniary interest declared by a Member of Council.

D.
Delegations
 

1.
Elizabeth Hill, Pesce & Associates
This item has attachments. 

1.Future State Analysis and Recommendations -Delegation Presentantion.pdf

Re: Human Resources Service Delivery Review

Ms. Elizabeth Hill presents the Human Resources Service Delivery Review PowerPoint presentation as appended to the Agenda. She provides highlights of the Review including scope, stakeholder consultation, current state assessment,  and future state recommendations. A summary of recommendations is discussed including strategic priorities, structure and staffing, services, process and technology.

The Chair opens the floor to questions from the committee.

The Mayor comments that the Town is growing and needs to address the issues with efficiencies and human resources. Discussion ensues over the volume of workload in the Corporate Services department and commends the current staff on the work they provide.

In response to an inquiry, the consultant explains the cost savings with the recommendation of obtaining a human resources consultant service versus a law firm. 

 

E.
Communications
 

There are no communications presented to the committee.

F.
Reports
 

1.
CAO-2020-08 Human Resources Service Delivery Review
This item has attachments. 

1.CAO-2020-08 Human Resources Service Delivery Review.pdf
2.Report CAO-2020-08 Attachment 1 - Future State Analysis and Recommendations Town of Tecumseh_Oct 5 2020 SMT.pdf

Director Information Technology & Communications, Shaun Fuerth, provides a visual of the Town Hall renovation under progress and explains the estimated timelines for completion.  He also presents proposed changes to the floor plan to relocate the Human Resource Services in the CAO area of the building.

In response to an inquiry on staffing requirements, the CAO suggests a gradual phased approach as recommended in the Human Resources Service Delivery Review.  The Corporate Manager position is anticipated to be filled by third quarter of 2021, with the Human Resources Coordinator position filled thereafter. She notes that staffing costs will be referred to the 2021 budget deliberations.

Members indicate acceptance for reducing their office space as indicated in the proposed revised layout of Town Hall.  A request is made for continuance of a filing cabinet for Councillors.  The Director indicates locked storage for Council's needs can be accommodated. 

The Mayor requests that there be a computer available for Councillors when meeting with residents at Town Hall. 

The Members thanks the Director for his efforts with the ongoing Town Hall renovations.

  • Motion: PC -01/20
    Moved ByCouncillor Brian Houston
    Seconded ByMayor Gary McNamara

    That Report CAO-2020-08, Human Resources Service Delivery Review, be received.

    And that Administration be authorized to phase-in implementation of the future state recommendations contained in the report, by Pesce & Associates, subject to deliberations on the 2021 Budget.

    And further that the financial considerations associated with implementation of the future state recommendations outlined herein be referred to the 2021 Budget process.

    Carried
  • Motion: PC -02/20
    Moved ByCouncillor Rick Tonial
    Seconded ByCouncillor Tania Jobin

    That the revised Town Hall floor plan presented to the members, be approved

    Carried

G.
Unfinished Business
 

There is no unfinished business presented to the Committee.

H.
New Business
 

There is no new business presented to the Committee.

I.
Next Meeting
 

The next meeting will be upon the call of the Chair.

J.
Adjournment
 

  • Motion: PC -03/20
    Moved ByCouncillor Bill Altenhof
    Seconded ByMayor Gary McNamara

    ​That there being no further business, the Tuesday, October 27, 2020 meeting of the Personnel Committee Meeting be adjourned at 5:08 pm.

    Carried
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