Regular Meeting of Council

Minutes

Meeting #:
Date:
Time:
-
Location:
Electronic meeting - Closed to the Public
Present:
  • Mayor, Gary McNamara
  • Deputy Mayor, Joe Bachetti
  • Councillor, Bill Altenhof
  • Councillor, Andrew Dowie
  • Councillor, Brian Houston
  • Councillor, Tania Jobin
  • Councillor, Rick Tonial
Also Present:
  • Chief Administrative Officer, Margaret Misek-Evans
  • Director Parks & Recreation Services, Paul Anthony
  • Director Public Works & Environmental Services, Phil Bartnik
  • Director Fire Services & Fire Chief, Wade Bondy
  • Director Information & Communication Services, Shaun Fuerth
  • Director Planning & Building Services, Brian Hillman
  • Director Financial Services & Chief Financial Officer, Tom Kitsos
  • Director Corporate Services & Clerk, Laura Moy
  • Deputy Clerk & Manager Legislative Services, Jennifer Alexander
  • Manager Strategic Initiatives, Lesley Reeves
  • Deputy Treasurer & Tax Collector, Zora Visekruna

B.

The Mayor calls the meeting to order at 7:00 pm.

The moment of silence is waived in light of the electronic holding of this meeting.

The national anthem is waived in light of the electronic holding of this meeting.

There is no pecuniary interest declared by a Member of Council.

  • Motion: RCM -276/20
    Moved byCouncillor Rick Tonial
    Seconded byDeputy Mayor Joe Bachetti

    That the September 15, 2020 minutes of the Regular Council meeting, and the September 8, 2020 minutes of the Public Council meeting, as were duplicated and delivered to the members, be adopted.

    Carried

There are no supplementary agenda items.

Re: 2021 Pre Budget Council Consultation

The Director Financial Services & Chief Financial Officer presents the 2021 Pre Budget Council Consultation; the official kick-off to the 2021 budget season. This presentation is an opportunity for the Members to provide additional direction into budget development. The Director advises that the budget timelines are delayed due to the ongoing declared emergencies of the COVID-19 Pandemic, Flood Emergency and the various vacancies within the last year in the Financial Services department.  The annual budget survey will be available on the Town's website from September 24 through to October 16 for residents to participate and comment.

The pressures and drivers for the 2021 Budget are explained including the continued threat of inland flooding, COVID-19 Pandemic measures and Municipal Property Assessment Corporation re-assessment cycle in 2021 being postponed by one year. 

A summary of staff enhancements will be presented during budget presentations offering further details, including how the enhancements will improve operations and service delivery.

Lifecycle and Capital expenditures are expected to increase due to future improvements for the new MultiUse SportsPlex,  Storm Drainage Master Plan, and Community Improvement Plan (CIP) streetscape improvements.

Water and wastewater rates are explained as they relate to budget impacts, as well as sanitary rates. The 2015 study will be used to recommend rates for 2021.  The Town's rates are relatively low compared to surrounding municipalities. The drivers continue to be the watermain replacement program, Cathotic protection program, and property study and design for Oldcastle Hamlet water tower and booster station to improve water pressure in the south end. 

 

  • Motion: RCM -277/20
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Rick Tonial

    That the 2021 Pre Budget Consultation Presentation, be received.

    Carried

Re: Resolution requesting Changes to Municipal Elections Act

Re: Emancipation Day in Canada

  • Motion: RCM -278/20
    Moved byCouncillor Andrew Dowie
    Seconded byCouncillor Tania Jobin

    That Communications - For Information 1 through 6 as listed on the Tuesday, September 22, 2020 Regular Council Agenda, be received.

    Carried

There are no communications-action required items presented to Council.

There are no committee minutes presented to Council.

  • Motion: RCM -279/20
    Moved byCouncillor Andrew Dowie
    Seconded byCouncillor Bill Altenhof

    That Report PRS-2020-23 respecting the Summer Recreation Overview, be received.

    Carried
  • Motion: RCM -280/20
    Moved byDeputy Mayor Joe Bachetti
    Seconded byCouncillor Brian Houston

    That Report PRS-2020-24 regarding Recreation Software Upgrade, be received;

    And that Administration be approved to proceed with upgrading the recreation software system, at a onetime cost of $15,484 for implementation to be funded from the ICS Lifecycle Reserve;

    And further that Administration incorporate annual operating service fees for Application Programming Interface Configuration and digital signage into the 2021 operating budget.

    Carried
  • Motion: RCM -281/20
    Moved byCouncillor Andrew Dowie
    Seconded byCouncillor Bill Altenhof

    That PBS-2020-32 County Wide Active Transportation System (CWATS), Town of Tecumseh 2021 Proposed Projects, Study for Facility Enhancement for Crossing at Pike Creek/Tecumseh Road; and Municipal Partnership Program (MPP) Bike Valet and Bike Rodeo for 2021 Tecumseh Corn Festival and Children’s One-Week Bike Camp, be received;

    And that with respect to Proposed 2021 CWATS Project – Facility Enhancement for LAK-28: Study to Determine Preferred Facility Type, Pike Creek Bridge:

    1. The total estimated cost of the study of $20,000 (excluding H.S.T.), of which the Town of Tecumseh and the Town of Lakeshore would provide a contribution of $6,000 each, for a total of $12,000 (60%), with the County’s share being $8,000 (40%), in accordance with the CWATS cost-sharing arrangement, be endorsed;
    2. An application “Form B – CWATS Facility Enhancement” be submitted to the CWATS Implementation Committee for its consideration; and
    3. Funding for this project from the Infrastructure Reserve (Attachment 5), be approved.

    And further that with respect to Proposed 2021 Municipal Partnership Program (MPP) - Bike Valet and Bike Rodeo for 2021 Tecumseh Corn Festival and Children’s One-Week Bike Camp:

    1. The total estimated cost of the Bike Valet, Bike Rodeo and Bike Camp of $3,350 (excluding H.S.T.), with Tecumseh’s share being $1,675 (50%) and the County’s share being $1,675 (50%), in accordance with the MPP cost-sharing arrangement, be endorsed;
    2. An application “Form D – Municipal Partnership Program” be submitted to the CWATS Implementation Committee for its consideration; and
    3. Funding for this project from the Infrastructure Reserve (Attachment 5), be approved.
    Carried
  • Motion: RCM -282/20
    Moved byCouncillor Andrew Dowie
    Seconded byCouncillor Brian Houston

    That the Grant Application for the Tecumseh Road Main Street Community Improvement Plan (CIP) Financial Incentive Program, for the property located at 11865 Tecumseh Road (Roll No. 374402000000200), be deemed eligible and approved for the Planning, Design and Architectural Grant Program in the amount of $3,000 in relation to the preparation of drawings for the building façade and parking lot improvements proposed for the subject property, all of which is in accordance with Section 11.3 (5) of the CIP and with PBS-2020-33.

    Carried
  • Motion: RCM -283/20
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Rick Tonial

    That Report PWES-2020-30 Request for Approval by Resolution for Drainage Apportionment Agreement, be received;

    And that the Drainage Apportionment Agreements for the parcels listed in Appendix A and B be approved;

    And further that By-Law 2020-62 being a by-Law to authorize the apportionment of the assessments for the drains and respective parcels listed in Appendix A and B be adopted.

    Carried
  • Motion: RCM -284/20
    Moved byCouncillor Rick Tonial
    Seconded byCouncillor Brian Houston

    That Report PWES-2020-31 Request to Levy 2019 Municipal Drain Maintenance Costs, be received;

    And that By-Law 2020-61 to levy maintenance costs for the drains attached in Appendix A, be adopted.

    Carried

In response to an inquiry, the Director Public Works & Environmental Services indicated how the Town notifies the public when a tender is available.

The Mayor suggests that the time of year should be reviewed to either earlier or later in the year to encourage more local dealerships to bid on these tenders.

  • Motion: RCM -285/20
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Andrew Dowie

    That the following purchases be awarded to Finch Chevrolet Cadillac Buick GMC Ltd.:

    1. One (1) 1500 Regular Cab Pickup Truck, in the amount of $30,886 plus HST plus outfitting costs;
    2. One (1) 1500 Regular Cab Pickup Truck, in the amount of $31,450 plus HST plus outfitting costs; and
    3. One (1) 3500 Regular Cab Dump Body, in the amount of $65,013 plus HST plus outfitting costs.

    And that the total cost including approved budget allocation deficit of $4,733 be funded from the Lifecycle Fleet Reserve.

    Carried

A By-law to amend drainage assessments estimated in engineer reports based on actual costs incurred for the constructing of various drains.

Being a by-law to approve Drainage Apportionment Assessment Agreements

  • Motion: RCM -286/20
    Moved byCouncillor Rick Tonial
    Seconded byCouncillor Bill Altenhof

    That By-law 2020-61 being a by-law to amend drainage assessments estimated in engineer reports based on actual costs incurred for the constructing of various drains. 

    That By-law 2020-62 being a by-law to approve Drainage Apportionment Assessments Agreements.

    Be given first and second reading.
    Carried
  • Motion: RCM -287/20
    Moved byCouncillor Rick Tonial
    Seconded byCouncillor Brian Houston

    That By-law 2020-61 being a by-law to amend drainage assessments estimated in engineer reports based on actual costs incurred for the constructing of various drains. 

    That By-law 2020-62 being a by-law to approve Drainage Apportionment Assessments Agreements.

    Be given third and final reading.

    Carried

​The Members receive the Unfinished Business listing for Tuesday, September 22, 2020.

Airbnb

A Member extends gratitude to Administration on the prompt action taken to this matter.

Rise of Residential Break-Ins

A concern raised by residents experiencing an increase in break-ins and crime in the community.  

School Crossing Guard

A Member requested to have a school crossing guard located at Clapp Street and Lesperance Road, as well as Cranbrook Crescent and County Road 42 along with reducing the speed limit; and to review the locations and equitable funding of crossing guards with the school boards.

Boundary Agreement with Essex County 

Gratitude is expressed to Administration and Members of Council on the report regarding the Boundary Agreement report presented at County Council with an unanimous decision by County Council. The realignment of County Road 43 and 42 will occur in 2023.  

 

 

 

 

Being a by-law to confirm the proceedings of the September 22, 2020 regular meeting of the Council of The Corporation of the Town of Tecumseh.

  • Motion: RCM -288/20
    Moved byCouncillor Bill Altenhof
    Seconded byCouncillor Rick Tonial

    That By-Law 2020-63 being a by-law to confirm the proceedings of the Tuesday, September 22, 2020, regular meeting of the Council of The Corporation of the Town of Tecumseh be given first, second, third and final reading.

    Carried

Deputy Mayor raised a notice of motion to reduce the speed limit on County Road 34 near St. May's Church and Park for County Council consideration.

Tuesday, October 13, 2020

5:00 pm Public Council Meeting -  Housekeeping Amendment to Sandwich South Zoning By-law

7:00 pm Regular Council Meeting 

  • Motion: RCM -289/20
    Moved byCouncillor Andrew Dowie
    Seconded byCouncillor Bill Altenhof

    That there being no further business, the Tuesday, September 22, 2020 meeting of the Regular Council be adjourned at 8:18 pm.

    Carried
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