Regular Meeting of Council

Minutes

Meeting #:
Date:	Tuesday, January 14, 2020
Time:	7:00 P.m. - 10:00 P.m.
Location:	Tecumseh Arena - Horwood Room, 1st Floor 12021 McNorton Street Tecumseh, ON N8N 3C7

Present:

• Mayor, Gary McNamara
• Deputy Mayor, Joe Bachetti
• Councillor, Bill Altenhof
• Councillor, Andrew Dowie
• Councillor, Brian Houston
• Councillor, Tania Jobin
• Councillor, Rick Tonial

Also Present:

• Chief Administrative Officer, Margaret Misek-Evans
• Director Parks & Recreation Services, Paul Anthony
• Director Public Works & Environmental Services, Phil Bartnik
• Director Fire Services & Fire Chief, Wade Bondy
• Director Information & Communication Services, Shaun Fuerth
• Director Planning & Building Services, Brian Hillman
• Director Financial Services & Chief Financial Officer, Tom Kitsos
• Director Corporate Services & Clerk, Laura Moy
• Deputy Clerk & Manager Legislative Services, Jennifer Alexander
• Manager Facilities, Ray Hammond
• Manager Planning Services, Chad Jeffery
• Manager Strategic Initiatives, Lesley Reeves

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A.

Order

The Mayor calls the meeting to order at 7:24 pm

B.

Moment of Silence

The Members of Council and Administration observe a moment of silence.

C.

National Anthem

The Members of Council and Administration observe the National Anthem O Canada.

D.

Roll Call

E.

Disclosure of Pecuniary Interest

There is no pecuniary interest declared by a Member of Council.

F.

Minutes

1.

Regular Council Meeting -  December 10, 2019

2.

Special Council Meeting, December 10, 2019  - Water and Wastewater Master Plan

3.

Special Council Meeting, December 3, 2019 - Joint Meeting with the Town of Lakeshore

• Motion: RCM - 01/20
  Moved by Deputy Mayor Joe Bachetti
  Seconded by Councillor Tania Jobin

  That the December 10, 2019 minutes of the Regular Meeting of Council, and the December 3 and 10, 2019 Special Meetings of Council, as were duplicated and delivered to the members, be adopted as amended.

  Carried

G.

Supplementary Agenda Adoption

• Motion: RCM - 02/20
  Moved by Councillor Bill Altenhof
  Seconded by Councillor Rick Tonial

  That the supplementary items added to the Regular Meeting agenda regarding the communication from the Town of Amherstburg dated January 10, 2020 and the delegation of Karen Silani, Parks and Recreation Services Clerk, be approved.

  Carried

H.

Delegations

1.

Karen Silani, Clerk Parks and Recreation

Re: Retirement

The members acknowledge the long service of Karen Silani to the Parks & Recreation Services Department and wish her well on her retirement at the end of January 2020, after 16 years of consecutive service.

I.

Communications - For Information

1.

Township of Huron-Kinloss dated December 17, 2019

Re: Review of the existing Conservation Authorities Act, 1990, R.SO 1990, c.C27

a.

County of Simcoe dated December 11, 2019

Re: Conservation Authority Exit Clause

2.

Township of Stone Mills dated December 27, 2019

Re: Support Resolution for Conservation Authorities

3.

Public Information Centre No. 2

Re: Oldcastle Stormwater Master Plan

4.

Water and Wastewater Master Plan Update

Re: Notice of Completion

5.

Township of La Vallee dated January 9, 2020

Re: 911 Misdials

a.

Township of Nipigon dated January 9, 2020

Re: 911 Misdials

6.

Town of Deep River dated January 8, 2020

Re: Premiers to Develop Nuclear Reactor Technology

7.

Town of Amherstburg dated December 10, 2020

Re: Municipal Modernization Program and Service Delivery Review

• Motion: RCM - 03/20
  Moved by Councillor Rick Tonial
  Seconded by Councillor Brian Houston

  That Communications - For Information 1 through 7 as listed on the Tuesday, January 14, 2020 Regular Council Agenda, be received.

  Carried

J.

Communications - Action Required

There are no Communications - Action Required presented to Council.

K.

Committee Minutes

1.

Senior Advisory Committee - December 5, 2019

• Motion: RCM - 04/20
  Moved by Councillor Bill Altenhof
  Seconded by Councillor Rick Tonial

  That the December 5, 2019 minutes of the Senior Advisory Committee, as were duplicated and delivered to the members, be adopted.

  Carried

2.

Town of Tecumseh Business Improvement Area Meeting Minutes dated November 13, and December 10, 2019

It is noted that Councillors Dowie and Houston attended the Regular Council meeting and were not able to attend the December 10, 2019 BIA meeting, as the meeting was changed from its original scheduled date.

• Motion: RCM - 05/20
  Moved by Councillor Andrew Dowie
  Seconded by Councillor Tania Jobin

  That the November 13, and December 10, 2019 minutes of the Town of Tecumseh Business Improvement Area Meeting as were duplicated and delivered to the members, be received.

  Carried

L.

Reports

1.

Corporate Services & Clerk

a.

CS-2020-01 2019 Open and Closed Meetings

• Motion: RCM - 06/20
  Moved by Councillor Bill Altenhof
  Seconded by Councillor Rick Tonial

  That Report CS-2020-01 regarding 2019 Open and Closed Council Meetings, be received.

  Carried

2.

Parks & Recreation Services

a.

PRS-2020-01 2020-2024 Arena and Pool Five (5) Year Capital Works Plan

• Motion: RCM - 07/20
  Moved by Councillor Brian Houston
  Seconded by Deputy Mayor Joe Bachetti

  That the following projects with renovations and repairs to Municipal Facilities be approved for 2020:

  No.	Arena	Previously Approved	Requested for 2020	Total Costs
  1	Replacement Spectator Safety Netting	$18,000	--	$18,000
  2	Building Environment Control System (BMS)	$45,000	--	$45,000
  3	Sportsplex - Architect Grant Non Eligible Portion	--	$280,952	$280,952
  4	Sportsplex - Architect Construction Phase	--	$2,690,189	$2,690,189
  6	Sportsplex - Construction & Non Rebateable HST	--	$52,325,019	$52,325,019
  7	McAuliffe Diamond Upgrade Artificial Infield	--	$500,000	$500,000
  8	Building Environment Control System (BMS)	--	$7,000	$7,000
  9	Rink A Brine Pump and Chiller Replacement	--	$200,000	$200,000
  10	Replacement HVAC Units (2)	--	$28,000	$28,000
  11	Second Floor Kitchen Renovations	--	$10,000	$10,000
  12	Dressing Room HVAC Unit Upgrades	--	$6,000	$6,000
  13	New Door and Insulation for Referees Room	--	$5,000	$5,000
  14	Annual General Repairs	--	$10,000	$10,000
  	Sub-total	$63,000	$56,062,160	$56,125,160
  	Federal / Provincial Infrastructure Grant	--	$39,869,101	$39,869,101
  	Town Funding ($10,593,500)	--	$9,747,059	$9,747,059
  	New Infrastructure Reserve	--	$1,180,000	$1,180,000
  	Community Fundraising	--	$4,000,000	$4,000,000
  	Arena Lifecycle Reserve	$63,000	$1,266,000	$1,329,000
  	Pool	Previously Approved	Requested for 2020	Total Costs
  1	Pump Replacement	--	$10,000	$10,000
  2	Refurbish Tot Pool	--	$23,000	$23,000
  3	Lap Pool Heater Replacement	--	$17,000	$17,000
  	Pool Lifecycle Reserve	$0	$50,000	$50,000
  	Grand Total Costs	$63,000	$56,112,160	$56,175,160

  And that Council adopt:

  1. Appendix A 2020 – 2024 Arena Five (5) Year Capital Works Plan
  2. Appendix B 2020 – 2024 Pool Five (5) Year Capital Works Plan.
  Carried

3.

Planning and Building Services

a.

PBS-2020-01 CIP Grant, 11865 Tecumseh Road

• Motion: RCM - 08/20
  Moved by Councillor Bill Altenhof
  Seconded by Councillor Brian Houston

  That the Grant Application for the Tecumseh Road Main Street Community Improvement Plan (CIP) Financial Incentive Program, for the property located at 11865 Tecumseh Road (Roll No. 374402000000200), be deemed eligible and approved for the Planning, Design and Architectural Grant Program in the amount of $3,000 in relation to the preparation of drawings for the building façade and parking lot improvements proposed for the subject property, all of which is in accordance with Section 11.3 (5) of the CIP and with PBS-2020-01.

  Carried

b.

PBS-2020-02 Site Plan Control Agreement, 11957 Tecumseh Road

• Motion: RCM - 09/20
  Moved by Councillor Rick Tonial
  Seconded by Deputy Mayor Joe Bachetti

  That a by-law authorizing the execution of the “2253746 Ontario Inc.” site plan control agreement, satisfactory in form to the Town’s Solicitor, which allows for the development of a three-storey apartment building consisting of 32 residential dwelling units and associated parking, landscaping and on-site services/works on 0.37 hectare (0.91 acre) parcel of land situated on the south side of Tecumseh Road (11957 Tecumseh Road), approximately 50 metres west of its intersection with Shawnee Road, be adopted, subject to the following occurring prior to the Town’s execution of the Agreement:

  1. final stormwater management design and stormwater management calculations, and associated site service drawings being approved by the Town;
  2. the Owner executing the site plan control agreement; and
  3. the Owner posting security for performance pursuant to paragraph 6.1 of the agreement;

  And that the execution of such further documents as are called for by the site plan control agreement approved above including, but not limited to, the execution of the acknowledgement/direction required to register the site plan control agreement on title to the lands and such other acknowledgements/directions for any related transfers or real property registrations contemplated by the site plan control agreement, by the Mayor and Clerk, be authorized.

  Carried

c.

PBS-2020-03 CIP Grant, 11957 Tecumseh Road

• Motion: RCM - 10/20
  Moved by Councillor Brian Houston
  Seconded by Councillor Tania Jobin

  That the Grant Application for the Tecumseh Road Main Street Community Improvement Plan (CIP) Financial Incentive Program, for the property located at 11957 Tecumseh Road (Roll No. 374402000000800), be deemed eligible and approved for the Development Charges Grant Program in the amount of $100,000 in relation to the construction of a three-storey, 32-unit apartment building proposed for the subject property, all of which is in accordance with Section 11.3 (5) of the CIP and with PBS-2020-03.

  Carried

4.

Public Works & Environmental Services

a.

PWES-2020-02 Request for Repair and Improvement to the Merrick Creek Drain, Appointment of Drainage Engineer

• Motion: RCM - 11/20
  Moved by Councillor Bill Altenhof
  Seconded by Councillor Rick Tonial

  That N.J. Peralta Engineering Ltd. be appointed Drainage Engineer to make an examination of the Merrick Creek Drain drainage area as submitted by the affected landowner in the “Notice of Request for Drain Improvement” dated November 17, 2018;

  And that a Drainage Report be prepared in accordance with Section 78 of the Drainage Act, including provisions for future maintenance.

  Carried

b.

PWES-2020-03 Request for Repair and Improvement to the Dawson Drain, Appointment of Drainage Engineer

• Motion: RCM - 12/20
  Moved by Councillor Andrew Dowie
  Seconded by Councillor Rick Tonial

  That Gerard Rood P. Eng., of Rood Engineering Inc. be appointed drainage engineer to make an examination of the drainage area as submitted by the in the “Notice of Request for Drainage Improvement” dated October 30, 2019;

  And that a Drainage Report be prepared in accordance with Section 78 of the Drainage Act, including provisions for future maintenance.

  Carried

M.

By-Laws

1.

By-Law 2020-01

Being a by-law to amend By-law 2019-10 being a by-law to appoint directors to the Board of Management for the Business Improvement Area for the term of Tecumseh Council 2019-2022

2.

By-Law 2020-02

Being a by-law to appoint signing authorities for the financial affairs of The Corporation of the Town of Tecumseh.

3.

By-Law 2020-03

Being a by-law to authorize entering into an Amending Agreement to the Agreement of Purchase and Sale between The Corporation of the Town of Tecumseh and Briday Inc. for the sale of the McColl Lands.

4.

By-Law 2020-04

Being a by-law to authorize the execution of an Easement Amending Agreement between The Corporation of the Town of Tecumseh and 2041235 Ontario Ltd.

5.

By-Law 2020-05

Being a by-law to authorize the execution of an Easement Amending Agreement between The Corporation of the Town of Tecumseh and Clement Lachance and Eugene Charles Lachance.

6.

By-Law 2020-06 

Being a bylaw to provide for the repair and improvements to the West Branch of the East Branch Delisle Drain

7.

By-Law 2020-07 

Being a bylaw to provide for the repair and improvements to the Hurley Relief Branch Drain and Upper Part of Hurley Relief Drain

 

• Motion: RCM - 13/20
  Moved by Councillor Rick Tonial
  Seconded by Councillor Bill Altenhof

  ​That By-Law 2020-01 being a by-law to amend By-law 2019-10 being a by-law to appoint directors to the Board of Management for the Business Improvement Area for the Term of Tecumseh Council 2019-2022;

  That By-Law 2002-02 being a bylaw to appoint signing authorities for the financial affairs of the Corporation of the Town of Tecumseh;

  That By-Law 2020-03 being a by-law to authorize entering into an Amending Agreement to the Agreement of Purchase and Sale between The Corporation of the Town of Tecumseh and Briday Inc. for the Sale of McColl Lands;

  That By-Law 2020-04 being a by-law to authorize the execution of an Easement Amending Agreement between The Corporation of the Town of Tecumseh and 2041235 Ontario Ltd.;

  That By-Law 2020-05 being a by-law to authorize the execution of an Easement Amending Agreement between The Corporation of the Town of Tecumseh and Eugene Charles Lachance;

  That By-Law 2020-06 being a by-law to provide the repair and improvements to the West Branch of the East Branch Delisle Drain;

  That By-Law 2020-07 being a bylaw to provide the repair and improvements to the Hurley Relief Branch Drain and Upper Part of Hurley Relief Drain.

  Be given first and second reading.
  Carried
• Motion: RCM - 14/20
  Moved by Councillor Tania Jobin
  Seconded by Councillor Brian Houston

  That By-Law 2020-01 being a by-law to amend By-law 2019-10 being a by-law to appoint directors to the Board of Management for the Business Improvement Area for the Term of Tecumseh Council 2019-2022;

  That By-Law 2002-02 being a bylaw to appoint signing authorities for the financial affairs of the Corporation of the Town of Tecumseh;

  That By-Law 2020-03 being a by-law to authorize entering into an Amending Agreement to the Agreement of Purchase and Sale between The Corporation of the Town of Tecumseh and Briday Inc. for the Sale of McColl Lands;

  That By-Law 2020-04 being a by-law to authorize the execution of an Easement Amending Agreement between the Corporation of the Town of Tecumseh and 2041235 Ontario Ltd.;

  That By-Law 2020-05 being a by-law to authorize the execution of an Easement Amending Agreement between The Corporation of the Town of Tecumseh and Eugene Charles Lachance;

  Be given third and final reading.

  Carried

N.

Unfinished Business

1.

January 14, 2019

​The Members receive the Unfinished Business listing for Tuesday, January 14, 2020.

O.

New Business

Rainfall Event

The Mayor extends gratitude to the Public Works staff for their work in maintaining the Town's systems during the recent rainfall event.  

St. Mark's Montessori School

A concern is raised regarding vehicle traffic and the pedestrian crossing at the school. A Member acknowledged the efforts by Administration in providing a proactive and safe solution on this issue.

P.

Motions

1.

In-Camera Meeting

There was no in camera meeting.

2.

Confirmatory by-law

a.

By-Law 2020-08

Being a by-law to confirm the proceedings of the January 14, 2020 regular meeting of the Council of The Corporation of the Town of Tecumseh.

• Motion: RCM - 15/20
  Moved by Councillor Bill Altenhof
  Seconded by Councillor Brian Houston

  That By-Law 2020-08 being a by-law to confirm the proceedings of the Tuesday, January 14, 2020, regular meeting of the Council of The Corporation of the Town of Tecumseh be given first, second, third and final reading.

  Carried

Q.

Notices of Motion

There are no notices of motion presented to Council.

R.

Next Meeting

Tuesday, January 28, 2019

5:00 pm Policies & Priorities Committee Meeting

7:00 pm Regular Council Meeting

Meetings are held at the Tecumseh Arena in the Horwood Room due to Town Hall renovations.

S.

Adjournment

• Motion: RCM - 16/20
  Moved by Deputy Mayor Joe Bachetti
  Seconded by Councillor Rick Tonial

  ​That there being no further business, the Tuesday, January 14, 2020 meeting of the Regular Council be adjourned at 7:49 pm.

  Carried