Regular Meeting of Council

Minutes

Meeting #:
Date:	Tuesday, March 09, 2021
Time:	7:00 P.m. - 10:00 P.m.
Location:	Electronic meeting live streamed at: https://video.isilive.ca/tecumseh/live.html.

Present:

• Mayor, Gary McNamara
• Deputy Mayor, Joe Bachetti
• Councillor, Bill Altenhof
• Councillor, Andrew Dowie
• Councillor, Brian Houston
• Councillor, Tania Jobin
• Councillor, Rick Tonial

Also Present:

• Chief Administrative Officer, Margaret Misek-Evans
• Director Parks & Recreation Services, Paul Anthony
• Director Public Works & Environmental Services, Phil Bartnik
• Director Fire Services & Fire Chief, Wade Bondy
• Director Information & Communication Services, Shaun Fuerth
• Director Planning & Building Services, Brian Hillman
• Director Financial Services & Chief Financial Officer, Tom Kitsos
• Director Corporate Services & Clerk, Laura Moy
• Deputy Clerk & Manager Legislative Services, Jennifer Alexander
• Manager Parks & Horticulture, Casey Colthurst
• Manager Planning Services, Chad Jeffery
• Manager Strategic Initiatives, Lesley Reeves

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A.

Roll Call

B.

Order

The Mayor calls the meeting to order at 7:00 pm.

C.

Report Out of Closed Meeting

There was no closed meeting scheduled.

D.

Moment of Silence

The Moment of Silence is waived in light of the electronic holding of this meeting.

E.

National Anthem

The National Anthem is waived in light of the electronic holding of this meeting.

F.

Disclosure of Pecuniary Interest

Councillor Tania Jobin declares a pecuniary interest on By-law 2020-14 as she is a landowner.

G.

Minutes

1.

Regular Council Meeting - February 23, 2021

• Motion: RCM - 65/21
  Moved by Deputy Mayor Joe Bachetti
  Seconded by Councillor Tania Jobin

  That the Tuesday, February 23, 2021 minutes of the Regular Council Meeting, as were duplicated and delivered to the members, be adopted.

  Carried

H.

Supplementary Agenda Adoption

• Motion: RCM - 66/21
  Moved by Councillor Bill Altenhof
  Seconded by Councillor Rick Tonial

  That the supplementary items added to the Regular Meeting agenda regarding Report FS-2021-03 Safe Restart Agreement Public Transit Funding Stream Transfer Payment Agreement and By-law 2021-16, be approved

  Carried

I.

Delegations

1.

Tim Byrne, CAO/Secretary-Treasurer, Shelley McMullen Interim CFO/Director, Finance and Corporate Services, Kieran McKenzie, Vice-Chair, Essex Region Conservation Authority

Re: 2021 Draft Budget 

Link to ERCA's 2021 Budget

Link to ERCA's 2020 Annual Report and Video 

Tim Byrne and Shelley McMullen are joined by Essex Region Conservation Authority (ERCA)  Board Chair Councillor Tania Jobin and Vice Chair Kieran McKenzie to present the 2020 ERCA annual report and draft 2021 budget.

Discussion ensues over ERCA's scope of services and impact with the proposed Provincial legislation amendments to Conservation Authorities. 

• Motion: RCM - 67/21
  Moved by Councillor Bill Altenhof
  Seconded by Councillor Rick Tonial

  That the Essex Region Conservation Authority 2021 Draft Budget and the 2020 Annual report as listed on the Tuesday, March 9, 2021 Regular Council Agenda, be received.

  Carried

J.

Communications - For Information

1.

Township of Perry dated February 19, 2021

Re: Community Safety and Well-being Plan

2.

Township of South Glengarry dated February 16, 2021

Re: Municipal Freedom and Protection of Privacy Act 

3.

Township of Perry dated February 19, 2021

Re: Children and Childcare, Post Pandemic Recovery Plan

4.

Township of South Glengarry dated February 16, 2021

Re: Automatic Speed Enforcement, Photo Radar

5.

Township of The Archipelago dated February 19, 2021

Re: Municipal Elections Act

6.

Municipality of St. Charles dated February 22, 2021

Re: Cannabis Production Facilities

7.

Essex Regional Conservation Authority dated February 22, 2021

Re: 2021 Draft Budget - 30 Day Notice to Member Municipalities

Link to ERCA Draft 2021 Budget

8.

Municipality of Lakeshore dated February 9, 2021

Re: Zoning By-law Amendment, 20 North Rear Road

9.

Township of The Archipelago dated February 19, 2021

Re: Ontario Fire College - Planned Closure

10.

Howick Township dated March 3, 2021

Re: Ontario Fire College

11.

Municipality of West Grey dated February 24, 2021

Re: Municipal Insurance

12.

Township of Lake of Bays dated March 2, 2021

Re: Capacity Limits for Restaurants in Stage 2 under the Reopening Ontario Act, 2020

13.

Ministry of Transportation dated March 3, 2021

Re: Municipal Transit

14.

Ministry of Municipal Affairs and Housing dated March 4, 2021

Re: COVID-19 Costs and Pressures Funding

• Motion: RCM - 68/21
  Moved by Councillor Rick Tonial
  Seconded by Councillor Bill Altenhof

  That Communications - For Information 1 through 14 as listed on the Tuesday, March 9, 2021 Regular Council Agenda, be received.

  Carried

K.

Communications - Action Required

1.

Association of Municipalities of Ontario dated February 19, 2020

Re: Land Use and Planning: Beyond the Basics

It is recommended:

That the Mayor and Members of Council be authorized to attend the AMO Land Use and Planning: Beyond the Basics on either March 25th, April 15th or 29th 2021, subject to funding in the 2021 Budget.

• Motion: RCM - 69/21
  Moved by Councillor Brian Houston
  Seconded by Councillor Andrew Dowie

  That the Mayor and Members of Council be authorized to attend the AMO Land Use and Planning: Beyond the Basics on either March 25th, April 15th or 29th 2021, subject to funding in the 2021 Budget.

  Carried

L.

Committee Minutes

There are no Committee Minutes presented to Council.

M.

Reports

1.

Chief Administrative Officer

a.

CAO-2021-05 Municipal Modernization Program Intake 2

• Motion: RCM - 70/21
  Moved by Councillor Bill Altenhof
  Seconded by Councillor Brian Houston

  That Report CAO-2021-05 Municipal Modernization Program – Intake 2 be received;

  And that Administration be authorized to make a submission to the Review Stream for funding to support three projects: investigating shared economic development opportunities and shared services with Lakeshore; the creation of a Digital Strategy and Business Continuity Plan for adoption; and, business process optimization for the Town’s payroll process.

  And further that the Mayor and Clerk be authorized to execute the transfer payment agreement with the Provincial government should the Town be successful in their application.

  Carried

2.

Planning & Building Services

a.

PBS-2021-09 CIP Grant, 11865 Tecumseh Road

• Motion: RCM - 71/21
  Moved by Deputy Mayor Joe Bachetti
  Seconded by Councillor Rick Tonial

  That the Grant Application for the Tecumseh Road Main Street Community Improvement Plan (CIP) Financial Incentive Program, for the property located at 11865 Tecumseh Road (Roll No. 374402000000200), be deemed eligible and approved for the Building Façade Improvement Grant Program in the amount of $15,000 in relation to the building façade improvements proposed for the subject property, all of which is in accordance with Section 11.3 (5) of the CIP and with PBS-2021-09.

  Carried

b.

PBS-2021-10 Tecumseh Transit Service, 2020 Review

• Motion: RCM - 72/21
  Moved by Councillor Tania Jobin
  Seconded by Councillor Rick Tonial

  That Report PBS-2021-10 Annual Status Report on the Tecumseh Transit Service for 2020, be received.

  Carried

c.

PBS-2021-11 CIP Grant, 1200-1250 Southfield Drive

• Motion: RCM - 73/21
  Moved by Councillor Rick Tonial
  Seconded by Councillor Brian Houston

  That the Grant Application for the Tecumseh Road Main Street Community Improvement Plan (CIP) Financial Incentive Program, for the vacant property located at 1200-1250 Southfield Drive, immediately north of Southfield Park (Roll No. 374402000000382), be deemed eligible and approved for the Building and Property Improvement Grant Program, the amount of which will be determined based upon the incremental increase in the municipal portion of property tax that results from the works being completed in relation to the construction of two four-storey, 71-unit apartment buildings proposed for the subject property, all of which is in accordance with Section 11.3 (5) of the CIP and with PBS-2021-11;

  And that the construction timeline requirement for the proposed development be extended from one year to two years, in accordance with Section 11.3 (5) of the CIP and with PBS-2021-11.

  Carried

3.

Public Works & Environmental Services

a.

PWES-2021-05 Tecumseh Road Storm Sewer and Road Improvements

• Motion: RCM - 74/21
  Moved by Councillor Bill Altenhof
  Seconded by Councillor Rick Tonial

  That the Tecumseh Road Storm Sewer and Road Improvements project (from east of Lexham Gardens to Regent Road) be added to the 2021 Public Works & Environmental Services Capital Works Plan;

  And that based on the proposed New North Shore School for the Greater Essex County District School Board located at 13800 Tecumseh Road, that the detailed engineering design for this project be completed in 2021 with construction anticipated to proceed in 2022;

  And further that the expenditure of $217,000; $113,000 from the Roads Lifecycle Reserve and $84,000 from Storm Sewer Lifecycle Reserve for the detailed engineering design be authorized;

  And furthermore that Stantec Consulting Ltd. be retained to complete the detailed design, plans, specifications and tender documents and to assist with obtaining all required approvals for the Tecumseh Road Storm Sewer and Road Reconstruction Improvements project.

  Carried

b.

PWES-2021-13 Amendment to the 2021 PWES Capital Works Projects County Road 19 Trunk Watermain Installation (from County Road 22 to south of Jamsyl Drive)

• Motion: RCM - 75/21
  Moved by Deputy Mayor Joe Bachetti
  Seconded by Councillor Brian Houston

  That the County Road 19 Trunk Watermain Installation (from County Road 22 to south of Jamsyl Drive), be added to the 2021 Public Works & Environmental Services Capital Works Plan;

  And that, in accordance with the 2018 Water and Wastewater Master Plan and based on the current development opportunities in the Manning Road Secondary Planning Area, the detailed engineering design and construction for this project be completed in 2021 in accordance with the County of Essex’s schedule for their County Road 19 Road Improvements project;

  And that the expenditures of $758,000 for the detailed engineering design and construction be funded from the Watermain Reserve Fund;

  And further that Dillon Consulting Ltd. be retained to complete the detailed design, plans and specifications, tender documents and inspection and contract administration as they are the retained consultant for the County of Essex County Road 19 Road Improvements project.

  Carried

c.

PWES-2021-15 CR46 Webster-Laval Sanitary Sewer Easement Acquisition

• Motion: RCM - 76/21
  Moved by Councillor Andrew Dowie
  Seconded by Councillor Bill Altenhof

  That Report PWES-2021-15 County Road 46, Webster and Laval Sanitary Sewer Extension Easement Acquisitions Requirements, be received;

  And that the final negotiated settlement (dated October 13, 2020) be approved between The Corporation of the Town of Tecumseh and 676937 ONTARIO LTD. and the Town’s Solicitor be authorized to move forward with the preparation of the reference plan and legal easement documents for the required easement for a sanitary sewer and related sanitary service connections at 4975 8^th Concession Road;

  And further that a by-law be prepared to authorize the Mayor and Clerk to execute easement agreements/documents between The Corporation of the Town of Tecumseh and 676937 ONTARIO LTD., in a form satisfactory to the Town’s Solicitor, that may be needed for the required easements for a sanitary sewer and related sanitary service connections at 4975 8^th Concession Road.

  Carried

4.

Financial Services

a.

FS-2021-03 Safe Restart Agreement Public Transit Funding Stream Transfer Payment Agreement

• Motion: RCM - 77/21
  Moved by Councillor Bill Altenhof
  Seconded by Councillor Brian Houston

  That Report FS-2021-03 Safe Restart Agreement Public Transit Funding Stream Phase 2 Transfer Payment Agreement, be received;

  And that By-law No. 2021-16 be approved to authorize the Mayor and Clerk to execute a Transfer Payment Agreement between The Ministry of Transportation and The Corporation of the Town of Tecumseh for funding under the Safe Restart Agreement Public Transit Stream Phase 2 Grant.

  Carried

N.

By-Laws

1.

By-Law 2021-14

Being a bylaw to provide for the repair and improvements to the Curtis Drain

2.

By-Law 2021-15 

Being a bylaw to provide for the repair and improvements to the Dawson Drain

3.

By-Law 2021-16

Being a by-law to authorize the execution of an Agreement with Her Majesty the Queen in right of Ontario, as represented by the Minister of Transportation for the Province of Ontario for funding under the Safe Restart – Phase 2 Municipal Transit Program

• Motion: RCM - 78/21
  Moved by Councillor Andrew Dowie
  Seconded by Councillor Bill Altenhof

  ​That By-law 2021-14 being a by-law to provide for the repair and improvements to the Curtis Drain. 

  That By-law 2021-15 being a by-law to provide for the repair and improvements to the Dawson Drain.

  That By-law 2021-16 being a by-law to authorize the execution of an Agreement with Her Majesty the Queen in right of Ontario, as represented by the Minister of Transportation for the Province of Ontario for funding under the Safe Restart – Phase 2 Municipal Transit Program

   

  Be given first and second reading.
  Carried
• Motion: RCM - 79/21
  Moved by Councillor Brian Houston
  Seconded by Councillor Rick Tonial

   

  That By-law 2021-16 being a by-law to authorize the execution of an Agreement with Her Majesty the Queen in right of Ontario, as represented by the Minister of Transportation for the Province of Ontario for funding under the Safe Restart – Phase 2 Municipal Transit Program

   

  Be given third and final reading.

  Carried

O.

Unfinished Business

1.

March 9, 2021

​The Members receive the Unfinished Business listing for Tuesday, March 9, 2021.

P.

New Business

Earth Day Global Clean Up

A Member announces Earth Day and Global Clean Up events in April, and requests that Administration assist with communications to encourage residents to pick-up litter in the community.

Customer Service

A Member expresses gratitude to Administration for a resident matter being addressed quickly.

Parking on Tecumseh Road (Main Street) 

A Member requests for an update and options for parking on Tecumseh Road (Main Street) for patrons to access businesses. 

• Motion: RCM - 80/21
  Moved by Deputy Mayor Joe Bachetti
  Seconded by Councillor Rick Tonial

  That a report be prepared on the options available, on an interim basis, for on-street parking on Tecumseh Road (Main Street) in Q2 of 2021.

  Carried

Q.

Motions

1.

Confirmatory By-law

• Motion: RCM - 81/21
  Moved by Councillor Rick Tonial
  Seconded by Councillor Brian Houston

  That By-Law 2020-17 being a by-law to confirm the proceedings of the Tuesday, March 9, 2021, regular meeting of the Council of The Corporation of the Town of Tecumseh be given first, second, third and final reading.

  Carried

R.

Notices of Motion

There are no notices of motion presented to Council.

S.

Next Meeting

Tuesday, March 23, 2021

5:00 pm Policies & Priorities Committee Meeting

7:00 pm Regular Council Meeting

T.

Adjournment

• Motion: RCM - 82/21
  Moved by Councillor Tania Jobin
  Seconded by Councillor Bill Altenhof

  ​That there being no further business, the Tuesday, March 9, 2021 meeting of the Regular Council be adjourned at 8:54 pm.

  Carried