Policies and Priorities Committee Meeting

Minutes

Meeting #:
Date:	Tuesday, January 28, 2020
Time:	5:30 P.m. - 7:00 P.m.
Location:	Tecumseh Arena - Horwood Room, 1st Floor 12021 McNorton Street Tecumseh, ON N8N 3C7

Present:

• Mayor, Gary McNamara
• Deputy Mayor, Joe Bachetti
• Councillor, Bill Altenhof
• Councillor, Andrew Dowie
• Councillor, Brian Houston
• Councillor, Tania Jobin

Absent:

• Councillor, Rick Tonial

Also Present:

• Chief Administrative Officer, Margaret Misek-Evans
• Director Parks & Recreation Services, Paul Anthony
• Director Public Works & Environmental Services, Phil Bartnik
• Director Fire Services & Fire Chief, Wade Bondy
• Director Information & Communication Services, Shaun Fuerth
• Director Planning & Building Services, Brian Hillman
• Director Financial Services & Chief Financial Officer, Tom Kitsos
• Director Corporate Services & Clerk, Laura Moy
• Deputy Clerk & Manager Legislative Services, Jennifer Alexander
• Manager Committee & Community Services, Christina Hebert
• Manager Planning Services, Chad Jeffery
• Manager Strategic Initiatives, Lesley Reeves

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A.

Call to Order

​The Mayor calls the meeting to order at 6:00 pm.

B.

Roll Call

C.

Disclosure of Pecuniary Interest

There is no Declaration of pecuniary interest presented.

D.

Delegations

There are no delegations presented.

E.

Communications

There are no communications presented.

F.

Reports

1.

CS-2020-02 Procedural By-Law Review

• Motion: PPC - 01/20
  Moved By Councillor Andrew Dowie
  Seconded By Deputy Mayor Joe Bachetti

  That Report CS-2020-02 regarding a review of the Procedural By-law No. 2017-62 and recommended revisions be received;

  And that the recommended revisions to the Procedural By-law in the Report be accepted.

   

  Carried
• Motion: PPC - 02/20
  Moved By Deputy Mayor Joe Bachetti
  Seconded By Councillor Brian Houston

  That a Committee of three Members of Council be appointed to review the Procedural By-law;

  And that Councillors Bill Altenhof, Andrew Dowie and Tania Jobin be appointed to the Committee.

  Carried

2.

CS-2020-05 Appointment of an Alternate to County Council Policy 

As directed, the Clerk places the names of the Councillors in a box, one of which to be draw for the appointment as the Alternate Member to County Council.  Councillor Tania Jobin's name is drawn.

• Motion: PPC - 03/20
  Moved By Deputy Mayor Joe Bachetti
  Seconded By Councillor Brian Houston

  That Report CS-2020-05 entitled “Appointment of an Alternate Member to Essex County Council” be received;

  And that a policy entitled, “Appointment of an Alternate Member to County Council” be drafted to appoint an Alternate to Essex County Council by way of draw of names from a hat of those members expressing an interest to be appointed;

  And further that the Clerk be directed to prepare a by-law to appoint Councillor Tania Jobin as the Alternate Member for the remaining term of Council. 

  Carried

3.

CS-2020-03 Code of Conduct for Members of Council and Local Boards Review

• Motion: PPC - 04/20
  Moved By Councillor Tania Jobin
  Seconded By Councillor Bill Altenhof

  That CS-2020-03 entitled “Code of Conduct for Members of Council and Local Boards Review” (Code of Conduct), be received;

  And that the revised Code of Conduct as appended to CS-2020-03, be accepted as amended with the following new Section 4.3 "Members are responsible for making honest public statements and no member shall make a statement when they know that statement is false, or with the intent to mislead other members or the public";

  And further that a by-law to approve the revised Code of Conduct, for Council’s consideration at their next regularly scheduled meeting to be held on Tuesday, February 11, 2020, be prepared.

  Carried

4.

CS-2020-04 Urban Hens Draft By-Law

• Motion: PPC - 05/2020
  Moved By Deputy Mayor Joe Bachetti
  Seconded By Councillor Brian Houston

  That Report CS-2020-04 entitled “Urban Hens Draft By-Law” be received;

  And that the draft by-law authorizing the two-year Urban Hen Licensing Pilot Program for the period March 1, 2020 to April 30, 2022, be considered at the next Regular Council Meeting;

  And further that the 2020 Fees & Charges By-Law be amended to include an annual license fee of $25.00 for an Urban Hen License.

  Carried

5.

FS-2020-02 Financial Management Policy

• Motion: PPC - 06/20
  Moved By Councillor Bill Altenhof
  Seconded By Councillor Brian Houston

  That Report FS-2020-02 Financial Management Policy be received;

  And that the Financial Management Policy as appended to Report FS-2020-02, be adopted.

  Carried

G.

Unfinished Business

There is no unfinished business presented.

H.

New Business

In response to an inquiry about purchasing candy for Council to distribute at the annual Corn Fest parade, the Director Financial Services advises that it could be funded under either Council's discretionary funds or under promotional items.

I.

Next Meeting

The next Policies & Priorities Committee meeting is scheduled for Tuesday, April 14, 2020.

J.

Adjournment

• Motion: PPC - 06/20
  Moved By Councillor Bill Altenhof
  Seconded By Councillor Andrew Dowie

  ​That there being no further business, the Tuesday, January 28, 2020 meeting of the Policies and Priorities Committee be adjourned at 6:37 pm.

  Carried