Regular Council Meeting
Agenda

Meeting #:

Date:

Tuesday, December 12, 2023 at 7:00 P.m. - 8:00 P.m.

Location:

Tecumseh Town Hall - Council Chambers

917 Lesperance Road

Tecumseh, Ontario N8N 1W9

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A.

Roll Call

B.

Order

C.

Report Out of Closed Meeting

D.

Moment of Silence

E.

National Anthem

F.

Land Acknowledgement

We acknowledge that we are on land and surrounded by water, originally inhabited by Indigenous Peoples who have travelled this area since time immemorial. This territory is within the lands honoured by the Wampum Treaties; agreements between the Anishinaabe, Haudenosaunee, Lenni Lenape and allied Nations to peacefully share and care for the resources around the Great Lakes. Specifically, we would like to acknowledge the presence of the Three Fires Confederacy Ojibwe, Odawa, Potawatomi and Huron/Wendat Peoples. We are dedicated to honouring Indigenous history and culture while remaining committed to moving forward respectfully with all First Nations, Inuit and Métis.

G.

Disclosure of Pecuniary Interest

H.

Minutes

1.

Regular Council Meeting - November 28, 2023

• Recommendation

  That the November 28, 2023 minutes of the Regular Council Meeting, as were duplicated and delivered to the members, be adopted.

I.

Supplementary Agenda Adoption

J.

Consent Agenda Items

1.

CRS-2023-22 Friendship Agreement – Can-Am Indian Friendship Centre and Town of Tecumseh

2.

CRS-2023-02 Lease Renewal Agreement Powertech Hockey Group

3.

LCS-2023-09 Tecumseh Multi-Year Accessibility Plan

• Recommendation

  That Reports CRS-2023-22 Friendship Agreement - Can-AM Indian Friendship Centre and Town of Tecumseh, CRS-2023-02 Lease Renewal Agreement Powertech Hockey Group and LCS-2023009 Tecumseh Multi-Year Accessibility Plan as listed under the Consent Agenda be received and approved.

K.

Delegations

1.

Local Government Week Contest Winners

1st Place Essay Contest Winner – Dawson Smith

2nd Place Essay Contest Winner – Peyton Santarossa

2nd Place Spring Essay Contest Winner – Brock Donais

Acrostic Poem Contest Winner – Khloe Abbott

2.

Council Compensation Review

Re: Marianne Love, ML Consulting

• Recommendation

  That the PowerPoint presentation entitled "Town of Tecumseh 2023 Compensation Review for Elected Officials" by ML Consulting be received.

a.

CAO-PC-2023-08 Council Compensation Review

• Recommendation

  That Report CAO-PC-2023-08 entitled “Council Renumeration Review - Final Report” be received;

  And that Council approves the following recommendations made by Marianne Love (ML Consulting);

  • Implement a base pay adjustment to the Mayor salary from $47,258 to $59,496 effective January 1, 2024;
  • Maintain the current base pay rates for Deputy Mayor ($35,509) and Councillor ($28,137) positions going into 2024;
  • Adjust the annual base pay for all elected official positions annually by the full (100%) amount used to adjust the Non-Bargaining Unit employee salary grid; and
  • Conduct regular market reviews for Council compensation aligning with new Council terms of office.

  And further that By-Law No. 2006-84 and its Schedule “A” be amended to reflect the revised process as detailed in Report CAO-PC-2023-03 Council Renumeration Review and final recommendations outlined in the Report CAO-PC-2023-08 Council Renumeration Review - Final Report.

L.

Communications

1.

For Information:

a.

ENWIN Utilities and Windsor Utilities Commission dated November 27, 2023

Re: Notice of Study Commencement for a New Elevated Water Tower 

b.

Windsor Essex County Health Unit dated November 23, 2023

Re: Mosquito Surveillance Program

c.

Town of Plympton - Wyoming dated December 1, 2023

Re Support to Revoke Strong Mayors Powers and Increase in the Leave to Construct Threshold

d.

City of Sudbury dated December 6, 2023

Re: Amendments to the Occupational Health and Safety Act

 

• Recommendation

  That Communications - For Information A through D  as listed on the Tuesday, December 12, 2023 Regular Council Agenda, be received.

2.

For Action:

M.

Update from County Council and Boards

N.

Committee Minutes

1.

Policies and Priorities Committee Meeting - November 28, 2023

• Recommendation

  That the Tuesday, November 28, 2023 minutes of the Policies & Priorities Committee as were duplicated and delivered to the members, be adopted;

  And that the attached Policies & Priorities Committee Terms of Reference, and the Health and Safety Policy No. 7, be approved.

   

2.

Police Services Board - November 6, 2023

• Recommendation

  That the November 6, 2023 minutes of the Police Services Board as were duplicated and delivered to the members, be adopted.

3.

Tecumseh Accessibility Advisory Committee - October 27, 2023

• Recommendation

  That the October 27, 2023 minutes of the Tecumseh Accessibility Advisory Committee as were duplicated and delivered to the members, be adopted.

O.

Reports

1.

Chief Administrative Officer - People & Culture

a.

CAO-2023-08 Amendments to ERCA Non-Mandatory Cost Apportioning Agreement

• Recommendation

  That Report No. CAO-2023-08 Amendments to ERCA Non-Mandatory Cost Apportioning Agreement be received;

  And that direction be given to Administration to evaluate the ERCA Land Acquisition Program and review alternatives for ecological stewardship initiatives in 2024 with a report out to Council prior to deliberations for the 2025 operating budget;

  And further that By-law No. 2023-118, being a by-law to amend By-law No. 2023-111, to authorize the execution of a revised Cost Apportioning Agreement between the Corporation of the Town of Tecumseh and Essex Region Conservation Authority for a reduced funding contribution for non-mandatory ERCA programs and services as provided in Report CAO-2023-08 be given consideration for first, second, third and final reading.

2.

Development Services

a.

DS-2023-24 One Year Extension of Transit Delivery and Maintenance Services Agreement with First Canada ULC

• Recommendation

  That Report DS-2023-24, entitled “Tecumseh Transit Service (TTS) One-Year Extension of Transit Delivery and Maintenance Services Agreement with First Canada ULC” be received;

  And that Administration be authorized to undertake the Request for Proposals process to select a Transit Delivery and Maintenance Service provider in coordination with the delivery of the electric transit buses in 2024 and report back to Council with the outcome;

  And further that By-Law 2023-120 authorizing the execution of an Amending Agreement to the existing Transit Delivery and Maintenance Services Agreement between the Town of Tecumseh and First Canada ULC, which facilitates a one-year extension to the existing contract for the period January 1, 2024 to December 31, 2024, in accordance with DS-2023-24, be considered for first, second and third and final reading.

3.

Financial Services

a.

FS-2023-10 Administrative Fees and Charges for 2024

• Recommendation

  That By-law No. 2023-115 being a by-law prescribing a tariff of administrative fees and charges for 2024 be approved.

  And that By-law No. 2023-119 being a by-law to amend Schedule 3 “Permit Fee Rates” of By-law 2023-37, the Tecumseh Building By-law, be approved.

P.

By-Laws

1.

By-Law 2023-108 Tender Award - BT Engineering

2.

By-Law 2023-110 Noise By-Law

3.

By-Law 2023-115 Administrative Fees and Charges for 2024

4.

By-Law 2023-116 Amend By-Law 2006-84 Council Remuneration

5.

By-Law 2023-117 Friendship Agreement - Can AM Indian Friendship Centre

6.

By-Law 2023-118 Amend By-Law 2023-111 ERCA Cost Apportioning Agreement

7.

By-Law 2023-119 Amend By-Law 2023-037 Building By-Law Schedule 3 Permit Fees

8.

By-Law 2023-120 Tecumseh Transit Extension Agreement

9.

By-Law 2023-028 Sullivan Creek Drain - Third and Final Readings

10.

By-Law 2023-063 East Townline Drain - Third and Final Readings

• Recommendation

  ​That

  Be given first and second reading.
• Recommendation

  ​That

  Be given third and final reading.

Q.

Unfinished Business

1.

December 12, 2023

R.

New Business

S.

Motions

1.

Confirmatory By-Law 2023-121

• Recommendation

  That By-Law 2023-121 being a by-law to confirm the proceedings of the Tuesday, December 12, 2023, regular meeting of the Council of The Corporation of the Town of Tecumseh be given first, second, third and final reading.

T.

Notices of Motion

U.

Next Meeting

Tuesday January 16, 2024

4:00 pm Special Council Meeting - 2024 Business Plan and Budget

Wednesday January 17, 2024

4:00 pm Special Council Meeting - Alternate Meeting for Budget Deliberations

Tuesday, January 23, 2024

7:00 pm Regular Council Meeting

V.

Adjournment

• Recommendation

  ​That there being no further business, the Tuesday, December 12, 2023 meeting of the Regular Council be adjourned at       pm.