Regular Meeting of Council

Minutes

Meeting #:
Date:
Time:
-
Location:
Tecumseh Town Hall - Council Chambers
917 Lesperance Road
Tecumseh, Ontario N8N 1W9
Present:
  • Mayor, Gary McNamara
  • Deputy Mayor, Joe Bachetti
  • Councillor, James Dorner
  • Councillor, Alicia Higgison
  • Councillor, Brian Houston
  • Councillor, Tania Jobin
Absent:
  • Councillor, Rick Tonial
Also Present:
  • Chief Administrative Officer, Margaret Misek-Evans
  • Deputy Clerk & Manager Legislative Services, Jennifer Alexander
  • Director Public Works & Engineering Services, Phil Bartnik
  • Director Community Safety & Fire Chief, Wade Bondy
  • Director Technology & Client Services, Shaun Fuerth
  • Director Development Services, Brian Hillman
  • Director Financial Services & Chief Financial Officer, Tom Kitsos
  • Deputy Treasurer & Manager Revenue, Vanessa DaDalt
  • Deputy Clerk - Clerks Services & Policy Advisor, Christina Hebert
  • Manager Engineering Services, John Henderson
  • Deputy Treasurer & Manager Financial Services, Zora Visekruna
  • Financial Analyst Revenue, Nick Meloche
  • Director Legislative Services & Clerk, Robert Auger
  • Director Community & Recreation Services, Beth Gignac
Others:
  • Manager Information Technology, David Doyon


B.

 

The Mayor calls the meeting to order at  7:00 pm.

A Closed meeting of Council was held earlier this evening in accordance with and as permitted by sections 239 (2) (e)(f) and (i) of the Municipal Act.  At the meeting Council:

received an update and provided direction on next steps in a litigation matter; received legal advice in connection with a Town infrastructure matter; provided direction to Administration to bring a report to Council for approval to apply to the Disaster Mitigation and Adaptation Fund 2023 Intake for the reconstruction of the Cedarwood Sanitary Pump Station;

received information and advice subject to solicitor-client privilege in regards to a matter concerning a Town property; and

received confidential information from Essex Powerlines Corporation and provided direction for Administration to bring forward in open session a resolution authorizing the Mayor to sign a shareholder resolution in support of a venture proposed by Essex Powerlines Corporation for its subsidiary Essex Energy Corporation.

  • Motion: RCM -103/23
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Alicia Higgison

    That Council hereby authorizes the Mayor to sign on behalf of the Town, in its capacity as a shareholder, a resolution in support of a venture proposed by Essex Powerlines Corporation for its subsidiary Essex Energy Corporation.

    Carried

The Members of Council and Administration observe a Moment of Silence.

The Members of Council and Administration observe the National Anthem of O Canada.

We acknowledge that we are on land and surrounded by water, originally inhabited by Indigenous Peoples who have travelled this area since time immemorial. This territory is within the lands honoured by the Wampum Treaties; agreements between the Anishinaabe, Haudenosaunee, Lenni Lenape and allied Nations to peacefully share and care for the resources around the Great Lakes. Specifically, we would like to acknowledge the presence of the Three Fires Confederacy Ojibwe, Odawa, Potawatomi and Huron/Wendat Peoples. We are dedicated to honouring Indigenous history and culture while remaining committed to moving forward respectfully with all First Nations, Inuit and Métis.

Councillor Jobin declares a pecuniary interest on the Court of Revision minutes for Sullivan Creek Drain and By-law 2023-028 on the Sullivan Creek Drain as she owns affected property. She refrains from voting on these agenda items.

  • Motion: RCM -104/23
    Moved byCouncillor Alicia Higgison
    Seconded byCouncillor Brian Houston

    That the minutes of the  April 11, 2023 Regular Meeting of Council and the minutes of the April 11, 2023 Special Meeting of Council​ as were duplicated and delivered to the members, be adopted.

    Carried

There are no supplementary agenda items.

Re: Dara Pfeifer O’Connor, President, and Aggie Soulliere

Dara Pfeifer O'Conner and Aggie Soulliere address the Members regarding the relocation of the Golden Age Club activities .  Ms. Pfeifer O'Conner's speaking notes outlining their concerns with the relocation are filed with the Clerk's office.  She further presents a petition to the Members which is filed in the Clerk's office.

  • Motion: RCM -105/23
    Moved byDeputy Mayor Joe Bachetti
    Seconded byCouncillor Brian Houston

    That Report CRS-2023-07 Golden Age Club be brought forward for discussion and consideration.

    Carried

The Director presents the report as appended on the agenda.  The Mayor opens the floor for questions.

A Member seeks clarification on the temporary relocation period for the Golden Age Club.  The Director indicates that timelines have been clarified in correspondence with the Golden Age Club, and that the Town anticipates a 12-18 month construction period of the library. The accommodation to the Golden Age Club is for the entire duration of the construction period.

The Mayor opens the floor to questions.

In response to the other user groups and accommodations, the Director advised that other groups have been notified, accommodated in other Town facility space and have been very supportive of the complexities in the situation.

A Member inquiries on the Town's commitment to public consultation with the Golden Age Club to understand the growth and gaps of seniors programming in the Town.  The Director advises that consultation with the Club will be ongoing. She adds there is a demand for senor programs which the Town has received grant funding to host workshops and other types of programming.  The Town will work with all community groups to support and service seniors in the community.

Discussion ensues on the demographics of seniors in the town and expanding programs and services.   A Member requests for alternative communication methods to be utilized for seniors besides email.  

The Mayor calls a recess at 7:49 pm and resumes the meeting at 7:58 pm.

  • Motion: RCM -106/23
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Alicia Higgison

    That Report CRS-2023-07 titled “Golden Age Club Relocation” be received;

    And that Council approve the accommodation plan for Golden Age Club activities, existing user groups and rental clients to be temporarily relocated to the St. Clair Beach Community Centre for the period of time required to support the Cada Library use of 12420 Lanoue Street during renovations to the Cada Library building;

    And further that Council waive the fees for the Golden Age Club (GAC) for use of the St. Clair Beach Community Centre and that, as part of the accommodation, the Town of Tecumseh honours the GAC fees for existing user groups and rental clients through the temporary relocation period;

    And furthermore that the Golden Age Club and all existing user groups and rental clients thereof be subject to Town of Tecumseh User Agreements for facility use going forward;

    And furthermore that Council direct Administration to engage in a year-long consultation period with the Golden Age Club in developing a long-term plan to accommodate the programs and activities of the Club to determine future facility location.

    Carried

Re: Director Financial Services & Chief Financial Officer, Tom Kitsos 

The Director Financial Services present the PowerPoint presentation entitled 2023 Water and Wastewater Rate Study as appended on the agenda.

The Mayor opens the floor for questions from the Members.

In repose to an inquiry on review updates, the Director advises the next update for this study is scheduled for 2028.

  • Motion: RCM -107/23
    Moved byCouncillor Tania Jobin
    Seconded byCouncillor Brian Houston

    That the presentation entitled "2023 Water and Wastewater Rate Study" be received.

    Carried

Re: Proposed Changes to the OGSRA to regulate projects to test or demonstrate new or innovative activities

Re: Essex Region Conservation Authority 2022 Draft Budget/30 Day Notice To Member Municipalities

Re: Notice of Annual Vegetation Management Program

  • Motion: RCM -108/23
    Moved byCouncillor Alicia Higgison
    Seconded byCouncillor Tania Jobin

    That Communications - For Information 1 through 4 as listed on the Tuesday, April 25, 2023 Regular Council Agenda, be received.

    Carried
  • Motion: RCM -109/23
    Moved byDeputy Mayor Joe Bachetti
    Seconded byCouncillor Alicia Higgison

    That the Town of Tecumseh supports the Minister of the Environment, Conservation and Park correspondence dated April 19, 2023 on the Provincial Day of Action on Litter on May 9, 2023, encouraging individuals, students, municipalities and businesses across the province to work together to raise awareness about the impacts of litter and waste, and take part in the litter cleanup;

    And that this correspondence be circulated to schools within the Town to encourage participation in the litter cleanup Provincial Day of Action.

    Carried

There are no Communications-Action Required items presented to Council.

  • Motion: RCM -110/23
    Moved byCouncillor Alicia Higgison
    Seconded byCouncillor Brian Houston

    That the Tuesday, April 11, 2023 minutes of the Court of Revision as were duplicated and delivered to the members, be adopted.

    Carried
  • Motion: RCM -111/23
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Tania Jobin

    That the April 11, 2023 minutes of the Policies & Priorities Committee Meeting as were duplicated and delivered to the members, be adopted.

    Carried
  • Motion: RCM -112/23
    Moved byCouncillor Brian Houston
    Seconded byCouncillor James Dorner

    That the April 6, 2023 minutes of the Tecumseh Accessibility Advisory Committee be accepted.

    Carried
  • Motion: RCM -113/23
    Moved byCouncillor Alicia Higgison
    Seconded byCouncillor Brian Houston

    That Council support the following initiatives in honour National  AccessAbility Week (May 29th to June 4) to include:

    1. Flag raising ceremony at the Tecumseh Town Hall on Monday May 29, 2023 at 10 am and that the flag be raised for the duration of the week (May 29 to June 4);

    2. Administration in collaboration with TAAC Members develop a social media campaign to raise public awareness on accessibility in the community to be post during the week;

    3. Illuminate Town Hall the colour red.

    Carried
  • Motion: RCM -114/23
    Moved byCouncillor Brian Houston
    Seconded byCouncillor James Dorner

    That the April 3, 2023 minutes of the Police Services Board Meeting as were duplicated and delivered to the members, be accepted.

    Carried
  • Motion: RCM -115/23
    Moved byDeputy Mayor Joe Bachetti
    Seconded byCouncillor Alicia Higgison

    That Report CRS-2023-06 E Scooter Pilot Program be received;

    And that an E Scooter Pilot Program from May – September 2023 with services to be provided by Bird Canada, Inc., be approved;

    And further that a by-law to authorize the Mayor and Clerk to execute a Service Agreement between the Town of Tecumseh and Bird Canada, Inc., in a form satisfactory to the Town Solicitor, to provide an E Scooter Pilot Program, be considered at the May 9, 2023 Regular Council Meeting.

    Carried
  • Motion: RCM -116/23
    Moved byCouncillor Alicia Higgison
    Seconded byCouncillor James Dorner

    That Report DS-2023-09 entitled “Federal Housing Accelerator Fund Program – Funding for a Planning Consultant to Assist in Preparation of a Housing Action Plan and Grant Application” be received;

    And that the cost of $30,000 for the hiring of a planning consultant to assist in the preparation of a Housing Action Plan and the submission of an application for funding to the Housing Accelerator Fund in June 2023, in accordance with the program requirements, be authorized and funded from the Tax Rate Stabilization Reserve.

    Carried
  • Motion: RCM -117/23
    Moved byCouncillor Brian Houston
    Seconded byCouncillor James Dorner

    That Report LCS-2023-15 Revisions to By-Laws 2023-046 and 2023-047 be received as information;

    And that By-Law 2023-046 Outdoor Temporary Patio and Extensions and By-Law 2023-047 Mobile Food Vendors each be considered for first, second, third and final readings;

    And further that By-law 2022-099 Fees and Charges for 2023 be amended in Schedule A to include the fees of $350.00 for Mobile Food Vendors, and $250.00 for Outdoor Temporary Patio and Extensions.

    Carried
  • Motion: RCM -118/23
    Moved byDeputy Mayor Joe Bachetti
    Seconded byCouncillor James Dorner

    That Report PWES-2023-36 Larviciding for the 2023 West Nile Virus Program be received for information;

    And that correspondence be forwarded to the Ministry of the Environment, Conservation and Parks (MECP), and Pestalto Environmental Health Services Inc. through the West Nile Virus program secretary at the Windsor-Essex County Health Unit;

    And further that program costs in the amount of $6,000 be funded from the Public Works operating budget as approved in the 2023 Operational Budget.

    Carried
  • Motion: RCM -119/23
    Moved byCouncillor Alicia Higgison
    Seconded byCouncillor Brian Houston

    That Council award the Consulting Services for the Tecumseh Hamlet Secondary Plan Area – Northwest Water and Wastewater Infrastructure Project in the amount of $1,155,465 excluding HST to Stantec Consulting Ltd.;

    And that By-law 2023-053 be given the first, second, third and final reading to authorize the Mayor and Clerk to execute an agreement, satisfactory in form to the Town’s Solicitor, with Stantec Consulting Ltd.

    Carried

Being a by-law to adopt requirements for Patios and Authority for Temporary Patios and Temporary Patio Extensions in the Town of Tecumseh

Being a by-law to adopt Requirements for Patios and Authority for Temporary Patios and Temporary Patio Extensions in the Town of Tecumseh 


 

Being a By-Law to license Mobile Food Vendors in the Corporation of the Town of Tecumseh 

Being a by-law to amend By-Law 2022-099 to prescribe administrative fees and charges for the Town of Tecumseh for the year 2023

Being a by-law to authorize the execution of an Agreement between the Corporation of the Town of Tecumseh and Stantec Consulting Inc for Engineering Services for the Tecumseh Hamlet Secondary Plan

Councillor Jobin having declared a pecuniary interest on By-law 2023-028 on the Sullivan Creek Drain refrains from voting on this by-law.

  • Motion: RCM -120/23
    Moved byCouncillor Alicia Higgison
    Seconded byCouncillor Brian Houston

    That By-Law 2023-45 being a by-law to regulate the sale and setting off of fireworks within the Town of Tecumseh be deferred

    Carried
  • Motion: RCM -121/23
    Moved byCouncillor Alicia Higgison
    Seconded byCouncillor Tania Jobin

    That By-Law 2023-046 being a by-law to adopt requirements for Patios and Authority for Temporary Patios and Temporary Patio Extensions in the Town of Tecumseh;

    That By-Law 2023-047 being a by-law to license Mobile Food Vendors in the Corporation of the Town of Tecumseh;

    That By-Law 2023-052 being a by-law to amend By-Law 2022-099 to prescribe administrative fees and charges for the Town of Tecumseh for the year 2023;

    That By-Law 2023-053 being a by-law to authorize the execution of an Agreement between the Corporation of the Town of Tecumseh and Stantec Consulting Inc for Engineering Services for the Tecumseh Hamlet Secondary Plan.

    Be given first and second reading.
    Carried
  • Motion: RCM -122/23
    Moved byCouncillor Brian Houston
    Seconded byCouncillor James Dorner

    That By-Law 2023-046 being a by-law to adopt requirements for Patios and Authority for Temporary Patios and Temporary Patio Extensions in the Town of Tecumseh;

    That By-Law 2023-047 being a by-law to license Mobile Food Vendors in the Corporation of the Town of Tecumseh;

    That By-Law 2023-052 being a by-law to amend By-Law 2022-099 to prescribe administrative fees and charges for the Town of Tecumseh for the year 2023;

    That By-Law 2023-053 being a by-law to authorize the execution of an Agreement between the Corporation of the Town of Tecumseh and Stantec Consulting Inc for Engineering Services for the Tecumseh Hamlet Secondary Plan.

    Be given third and final reading.

    Carried
  • Motion: RCM -123/23
    Moved byCouncillor Alicia Higgison
    Seconded byCouncillor Brian Houston

    That By-Law 2023-028 being a by-law to provide for the repair and improvements to the Sullivan Creek Drain 

    Be given third and final reading.

    Carried

​The Members receive the Unfinished Business listing for Tuesday, April 25, 2023.

Road Closure on County Road 42 at 11th Concession

A Member raised concern regarding property owners not receiving a road closure notice for the construction on County Road 42 at 11th Concession from the County of Essex. 

Historical Tour and Scavenger Hun

A Member announced that on May 6th, the Sandwich South Historical Society is hosting a historical tour and scavenger hunt and encouraged all the attend. 

Maidstone Spring Vendors Market

A Member advised on May 7, 2023, at St. Mary's Hall, there will be a Maidstone Spring Vendors Market which is open to everyone.

The Jane's Walk Festival Windsor - Essex

A Member announced on May 7, 2023, Jane's walk will be held in Tecumseh.  These events are community led walking conversations about the rich culture and history in the community.    

Great Lakes and St. Lawrence Cities Initiatives

A Member brings forward a motion of support from the Great Lakes and St. Lawrence regarding enhancing Canada's National Adaption Strategy through a Great Lakes and St. Lawrence River Basin Coastal Resiliency Study.

  • Motion: RCM -124/23
    Moved byCouncillor Brian Houston
    Seconded byDeputy Mayor Joe Bachetti

    That the procedural rules of order on the order of business be suspended to allow for an new item to be introduced in New Business regarding the Great Lakes and St. Lawrence Cities Initiative Motion.

    Carried
  • Motion: RCM -125/23
    Moved byDeputy Mayor Joe Bachetti
    Seconded byCouncillor Brian Houston

    Whereas climate change is a clear and present danger to communities, residents and businesses across the Great Lakes and St. Lawrence River Basin; and

    Whereas climate adaptation and disaster mitigation and response in Canada are shared responsibilities between municipal, provincial/territorial, federal and Indigenous governments and agencies; and

    Whereas the Canadian side of the Great Lakes and St. Lawrence River has more than 10,000 km of shoreline which are at increasing risk of flooding, erosion and severe storm impacts;

    Whereas municipalities are frontline actors that will bear the most costs for adapting their infrastructure and communities, while having access to the least amount of resources to fund these activities; and

    Whereas improving coastal resilience in the basin has been identified as a key priority of the Great Lakes and St. Lawrence Cities Initiative; and

    Whereas the Cities Initiative completed a coastal resilience needs assessment survey in 2021 that received more than 300 responses from local governments in Canada and the U.S. which revealed that the participating communities would spend a cumulative $2.56 billion over the next five years to respond to coastal hazards impacting their shorelines, with more than $320 million in planned investments for Ontario and Quebec respondents, a fraction of the total amount all communities in the basin will need to spend over the coming years to protect their shoreline communities; and

    Whereas that responded anticipate having to each spend more than $1 million to address coastal hazards impacting their shorelines between now and 2026; and

    Whereas a 2019 report by the Federation of Canadian Municipalities and the Insurance Bureau of Canada found that avoiding the worst impacts of climate change at the municipal level will cost an estimated $5.3 billion per year shared among all three orders of government; and

    Whereas in response to this issue being a priority for the organization and its members, a Mayors Commission on Coastal Resilience was established with Canadian and U.S. members to identify sustainable workable solutions to address coastal erosion, flooding and storm impacts; and

    Whereas in 2022, the Mayors Commission on Coastal Resilience issued its recommendations calling for the Government of Canada to partner with the Ontario and Quebec governments to accelerate the development of regional shoreline adaptation plans across the basin; and

    Whereas the Cities Initiative is a key partner in the Great Lakes-St. Lawrence Collaborative which developed the Action Plan to Protect the Great Lakes and St. Lawrence 2020-2030 that recommends for enhancing shoreline climate adaptation in the basin; and

    Whereas the Government of Canada released its final draft National Adaptation Strategy in fall 2022, with a commitment of a $1.6 billion “down payment” to support the implementation of the strategy; and

    Whereas the Cities Initiative welcomes the investments made in the National Adaptation Strategy, namely the top up funding for the Disaster Mitigation and Adaptation Fund, the new Climate Resilient Coastal and Northern Communities Program pilot and the investments in flood mapping to ensure that all Canadians have access to free, up-to-date and authoritative flood-hazard maps; and

    Whereas the funding announced for the National Adaptation Strategy represents only a fraction of the total investment that will be necessary by all levels of government; and

    Whereas flood mapping, though a critical tool for communities and residents across the basin, represents only one measure of coastal resilience and that a more comprehensive assessment will need to be completed to assist all levels of government in prioritizing shoreline adaptation measures and investments; and

    Whereas the U.S. Army Corps of Engineers has been authorized to complete a Great Lakes Coastal Resiliency Study (GLCRS) and it has signed a cost-share agreement with the eight Great Lakes States for the estimated $10.6 million study; and

    Whereas the GLCRS will assess Great Lakes coastal resources over a range of future conditions and develop a watershed plan to support the management of those resources and identify, select and prioritize investments that will promote coastal resilience; and

    Whereas without proper coordination, coastal resilience efforts in the Canadian Great Lakes and St. Lawrence River Basin will be done in an inefficient, inconsistent and piecemeal fashion.

    Whereas investments announced by the Government of Canada for the National Adaptation Strategy, Great Lakes and St. Lawrence River protection and to establish the Canada Water Agency provide a sound foundation on which it can help lead a similar study for shoreline communities in Ontario and Quebec.

    Whereas the Government of Canada has an opportunity to reinforce the National Adaptation Strategy by working with regional actors to identify and address climate change impacts on water levels, erosion, flooding and storm activity in the basin.

    Now therefor be it resolved that The Town of Tecumseh supports the Great Lakes and St. Lawrence Cities Initiative request that the Government of Canada:

    • Designate a multi-ministry team to liaise with the U.S. Army Corps of Engineers on their GLCRS to determine how Canada can support and learn from the study to improve coastal resilience in the Great Lakes and St. Lawrence River Basin;
    • Designate a budget and develop the scope of a similar study to the GLCRS for the Canadian Great Lakes and St. Lawrence River and engage the Governments of Ontario and Quebec to partner, co-fund and execute this work;
    • Examine the possibility of having the Canada Water Agency coordinate this Canadian coastal resiliency study in the basin;
    • Ensure that municipalities, Indigenous communities and key regional and local watershed stakeholders are also consulted in the development and delivery of this study; and
    • Build on the investments made in the National Adaptation Strategy to rapidly accelerate federal funding for adaptation measures in Canada, including a dedicated $1-billion per year enhancement in disaster mitigation and green infrastructure programming.

    And further be it resolved that the Town of Tecumseh supports the Great Lakes and St. Lawrence Cities Initiative request of the governments of Ontario and Quebec to support the development of an integrated coastal resiliency study for the Great Lakes and St. Lawrence River Basin.

    And further be it resolved that copies of this resolution be distributed to the: federal Ministers of Environment and Climate Change, Natural Resources, Emergency Preparedness, Fisheries and Oceans, Intergovernmental Affairs, Infrastructure and Communities and Transport, as well as the Canada Water Agency Transition Office; Ontario Ministers of the Environment, Conservation and Parks, Natural Resources and Forestry, Infrastructure and Municipal Affairs and Housing and Transport; Quebec Ministers of the Environment, the Fight Against Climate Change, Wildlife and Parks, Public Security, Municipal Affairs, Infrastructure and Transport.

    Carried
  • Motion: RCM -126/23
    Moved byCouncillor Alicia Higgison
    Seconded byCouncillor Brian Houston

    That By-Law 2023-054 being a by-law to confirm the proceedings of the Tuesday, April 25, 2023, regular meeting of the Council of The Corporation of the Town of Tecumseh be given first, second, third and final reading.

    Carried

There are no Notices of Motion presented to Council.

Monday, May 8, 2023


4:00 pm Special Council Meeting - Strategic Priorities 


Tuesday, May 9, 2023


7:00 pm Regular Council meeting

  • Motion: RCM -127/23
    Moved byCouncillor James Dorner
    Seconded byCouncillor Alicia Higgison

    That there being no further business, the Tuesday, April 25, 2023 meeting of the Regular Council be adjourned at 9:30 pm.

    Carried
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