Regular Meeting of Council

Minutes

Meeting #:
Date:
Time:
-
Location:
Tecumseh Town Hall - Council Chambers
917 Lesperance Road
Tecumseh, Ontario N8N 1W9
Present:
  • Mayor Gary McNamara
  • Deputy Mayor Joe Bachetti
  • Councillor Bill Altenhof
  • Councillor Andrew Dowie
  • Councillor Brian Houston
  • Councillor Tania Jobin
  • Councillor Rick Tonial
Also Present:
  • Chief Administrative Officer Margaret Misek-Evans
  • Director Parks & Recreation Services Paul Anthony
  • Director Public Works & Environmental Services Phil Bartnik
  • Director Information & Communication Services Shaun Fuerth
  • Director Planning & Building Services Brian Hillman
  • Director Financial Services & Chief Financial Officer Tom Kitsos
  • Director Corporate Services & Clerk Laura Moy
  • Manager Water & Wastewater Denis Berthiaume
  • Manager Committee & Community Services Christina Hebert
  • Manager Planning Services Chad Jeffery
  • Financial Analyst Zora Visekruna
  • Manager Building Services & Chief Building Official Mike Voegeli
Others:
  • Lesley Reeves, Manager Strategic Initiatives


A.

The Mayor calls the meeting to order at 7:00 pm.

The Members of Council and Administration observe a moment of silence.

The Members of Council and Administration observe the National Anthem of O Canada.

Councillor Bill Altenhof declares a pecuniary interest on agenda item  13. a By-law 60 and item 13 b. By-law 2019-61. 

Councillor Andrew Dowie declares a pecuniary interest on agenda item 12.e.5. PBS 2019-29 CIP Grant Funding Request, 12222 Tecumseh Road, Parking Lot Improvements.

  • Motion: RCM -238/19
    Moved byDeputy Mayor Joe Bachetti
    Seconded byCouncillor Tania Jobin

    That the minutes of the Tuesday June 23, 2019 Regular Meeting of Council, and the minutes of the Tuesday, June 23, 2019 Public Meeting of Council, as were duplicated and delivered to the members, are adopted.

    Carried
  • Motion: RCM -239/19
    Moved byCouncillor Andrew Dowie
    Seconded byCouncillor Bill Altenhof

    That the supplementary agenda, being the addition of a delegation by James Sylvestre Developments, be approved.

    Carried

Re: Annual Accomplishments and Initiatives

Members of the Youth Advisory Committee, Kristi Koutros and Suzie Sawicki, and Members of the Senior Advisory Committee, Paul Morand and Nancy Tenant provide a summary of the activities they have initiated for 2018-2019.

The Senior Advisory Committee Members highlight the need for affordable living for seniors in the community, initiate programs that promote interaction with others and provide alternate transportation such as busing.

The Youth Advisory Committee (YAC) will be making applications to the RBC Future Launch Community Challenge, hosting its 3rd annual Career Fair and sponsoring other events hosted by the Town in 2019.

In response to an inquiry on the Youth Fair, the YAC members indicate that having a morning and afternoon session would provide more opportunity for students to attend the fair.  

Re: Fire Facility Use Agreement

Mr. Ron McGuire, along with Ryan McGuire and Gary Kind, present their proposal to rent the Town's fire facilities at Station No. 2 to provide confined space and other safety training to local private and public organizations.

  • Motion: RCM -240/19
    Moved byCouncillor Bill Altenhof
    Seconded byCouncillor Brian Houston

    That Report FIRE-2019-07 Majors McGuire Confined Space Facility Rental  be brought forward on the agenda for discussion.

    Carried
  • Motion: RCM -241/19
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Tania Jobin

    That Report FIRE-2019-07 Majors McGuire confined Space Training Facility Rental to utilize the Town of Tecumseh Fire Department facilities for confined space rescue training be received.

    Carried

Re: Development Charges By-law

 

Mr. Jeff Sylvestre speaks in favour of development charges being competitive to encourage local development, as well as phasing in the charges. He requests that the current Appendix in the Town's Zoning By-law, which has a competitive advantage over neighbouring communities, replace the  proposed Appendix E in the new by-law.

The Director Planning & Building Services advises that Report PBS-2019-26 speaks for itself.  He explains the rational for Appendix E being included in the by-law.  He also notes that the comparison charges provided by Sylvestre Developments are under review by the respective municipalities.

In response to an inquiry, Mr. Gary Scandlan, explains the legislative requirements and known changes to the legislation.

In response to an inquiry regarding phasing in of the charges, the Director Financial Services & Chief Financial Officer explains that the general levy or water or wastewater rates, depending on the nature of the development, would be required to support the shortfall.

Re: Development Charges By-law

 

  • Motion: RCM -242/19
    Moved byCouncillor Bill Altenhof
    Seconded byDeputy Mayor Joe Bachetti

    That Report PBS-2019-26 2019 Development Charges, Results of Public Meeting and Final Recommendation be moved forward on the agenda for discussion.

    Carried
  • Motion: RCM -243/19
    Moved byCouncillor Andrew Dowie
    Seconded byDeputy Mayor Joe Bachetti

    That it be deemed that no further public meeting be required with respect to the 2019 Development Charges Study and By-law;

    And that the 2019 Development Charges Background Study, dated June 13, 2019, as amended (if applicable), as prepared by Watson & Associates Economists Ltd, be received and approved;

    And further that the capital projects included in the capital project listing set out in Chapter 5 of the 2019 Development Charges Background Study, dated June 13, 2019, as amended (if applicable), subject to annual review during the capital budget process, be approved;

    And furthermore that the development charge approach to calculating wastewater charges on an urban-area basis and all other charges on a uniform Town-wide basis, be continued;

    And further moreover that whenever appropriate, request that grants, subsidies and other contributions be clearly designated, by the donor as being to the benefit of existing development or new development, as applicable;

    And further moreover that the assumptions contained in the 2019 Development Charges Background Study, dated June 13, 2019 as amended (if applicable), as an “anticipation” with respect to capital grants, subsidies and other contributions, be adopted;

    And further moreover that the Local Service Policy, set out in Appendix E of the 2019 Development Charges Background Study, dated June 13, 2019, as amended by PBS-2019-26, which has the effect of incorporating the requirements of Bill 73 and other legislative changes, be received and approved;

    And further moreover that Development Charges By-law 2014-68, be repealed;

    And further moreover that Development Charges By-law 2019-63, Option A "By-law for the imposition of development charges”, to be effective September 1, 2019 for the five (5) year period ending August 31, 2024, be approved.

    Carried

Re: Development Charges Background Study dated June 13, 2019

Re: Notice of Complete Application and Public Meeting

  • Motion: RCM -244/19
    Moved byCouncillor Andrew Dowie
    Seconded byCouncillor Rick Tonial

    That Communications - For Information A through E as listed on the Tuesday, August 13, 2019 Regular Council Agenda are received.

    Carried

There are no Communication-Required Action presented to Council.

  • Motion: RCM -245/19
    Moved byCouncillor Andrew Dowie
    Seconded byCouncillor Rick Tonial

    That the July 10, 2019 minutes of the Town of Tecumseh Business Improvement Area, as were duplicated and delivered to the Members of Council, are accepted.

    Carried
  • Motion: RCM -246/19
    Moved byCouncillor Andrew Dowie
    Seconded byCouncillor Tania Jobin

    That the July 15, 2019 minutes of the Youth Advisory Committee, as were duplicated and delivered to the Members of Council, are accepted.

    Carried
  • Motion: RCM -247/19
    Moved byCouncillor Bill Altenhof
    Seconded byCouncillor Brian Houston

    That the July 15, 2019 minutes of the Heritage Committee, as were duplicated and delivered to the Members of Council, are accepted.

    Carried
  • Motion: RCM -248/19
    Moved byCouncillor Rick Tonial
    Seconded byCouncillor Bill Altenhof

    That the July 15, 2019  minutes of the Cultural and Arts Advisory Committee, as were duplicated and delivered to the Members of Council, are accepted.

    Carried
  • Motion: RCM -249/19
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Rick Tonial

    That Council endorse the overall expenditure plan outlined in Attachment 2 to Report CAO-2019-05 for the one-time Municipal Modernization Fund received from the Province of Ontario;

    And that Town Administration be authorized to proceed with implementation of the expenditure plan subject to Council approval of specific items as required;

    And further that Council authorize Municipal Modernization Fund expenditures of up to $50,000 for the purchase, installation and annual support and maintenance fees (2019 and 2020) of eSCRIBE software and hardware required to implement Council meeting webcasting as per Report CS-2019-10.

    Carried
  • Motion: RCM -250/19
    Moved byCouncillor Bill Altenhof
    Seconded byCouncillor Tania Jobin

    That the Tecumseh Town Hall Offices close for the 2020 December Holiday Season from Thursday, December 24, 2020, through to and including Friday, January 1, 2021.

    Carried
  • Motion: RCM -251/19
    Moved byCouncillor Andrew Dowie
    Seconded byCouncillor Rick Tonial

    That Report CS-2019-12 regarding Closed Meeting Investigation Services be received;

    And that notice of termination be given to LAS before October 1, 2019, in accordance with the provision in paragraph 16 of the Agreement between The Corporation of the Town of Tecumseh and LAS to discontinue closed meeting investigation services effective January 1, 2020;

    And further that closed meeting complaints be investigated by the Provincial Ombudsman, commencing January 1, 2020;

    And furthermore that the funds in the Closed Meeting Reserve of $17,500, be reallocated to the Integrity Commissioner Reserve.

    Carried
  • Motion: RCM -252/19
    Moved byCouncillor Rick Tonial
    Seconded byCouncillor Brian Houston

    That Report CS-2019-18 regarding the nomination and selection process for Awards, be received;

    And that paragraph 4.02 of the Awards Policy No. 2 be amended as follows:

    4.02 A Special Meeting of Council (or a Committee comprised of Members of Council) will be held on the fourth Tuesday of November each year, either before or after the Regular Meeting of Council, in order that the members may review the nominations and select the award recipient for each of the awards;

    And further that nominations received for the Awards be considered at a Special Meeting of Council (or a Committee comprised of Members of Council) to be held on Tuesday, November 26, 2019, at 6:00 pm.

    Carried
  • Motion: RCM -253/19
    Moved byCouncillor Tania Jobin
    Seconded byCouncillor Andrew Dowie

    That a Notice of Call be issued for Applications for the:

    Committee of Adjustment;

    Tecumseh Accessibility Advisory Committee;

    Cultural & Arts Advisory Committee;

    Heritage Committee;

    Senior Advisory Committee; and

    Youth Advisory Committee;

    And that a Special Meeting of Council be held on Tuesday, November 26, 2019, at 6:00 pm, to give consideration to the applications received before the October 31st deadline and to consider filling the vacancies on the above referenced committees.

    Carried

This Report FIRE 2019-07 Majors McGuire Confined Space Training Facility Rental was moved forward on the agenda to delegations for discussion and consideration.

  • Motion: RCM -254/19
    Moved byDeputy Mayor Joe Bachetti
    Seconded byCouncillor Bill Altenhof

    That performance of the Water and Sanitary billing and collection function for the Town continue to be provided by Essex Powerlines Corporation (EPC) for the 2019 and 2020 budget years;

    And that the Water and Sanitary billing and collection function be reviewed by Administration for the 2021 budget year.

    Carried
  • Motion: RCM -255/19
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Rick Tonial

    That Report FS-2019-10 Budget Variance Report – June 2019, is received.

    Carried

In response to an inquiry, the bus route is running on schedule since the stop to Food Basics was implemented. Discussion ensues over Tecumseh riders being able to transfer onto Windsor busses at no additional cost.  It is requested that the Chief Administrative Officer contact Transit Windsor to discuss options.

  • Motion: RCM -256/19
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Rick Tonial

    That Report PBS-2019-27 Tecumseh Transit Service, January to June 2019 Status Report, be received.

    Carried
  • Motion: RCM -257/19
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Tania Jobin

    That Report PBS-2019-28 2019 Six Month Permit Report be received.

    Carried

This Report PBS-2019-26 Development Charges, Results of Public Meeting and Final Recommendation was moved forward on the agenda to Delegations for discussion and consideration.

  • Motion: RCM -258/19
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Andrew Dowie

    That the scheduling of a public meeting, to be held on Tuesday, September 10, 2019 at 5:00 p.m., in accordance with the Planning Act for applications submitted by Zelinka Priamo Ltd., on behalf of the Owner, Briday Victoria Development Corporation for a 2.29 hectare (5.66 acre) parcel of land situated on the south side of Dillon Drive, approximately 40 metres east of its intersection with St. Pierre Street (12433 Dillon Drive), to amend the Tecumseh Official Plan and Tecumseh Zoning By-law 1746 by:

    1. Redesignating the property from “Community Facility” to “Residential”; and
    2. Rezoning the subject property from “Community Facility Zone (CF)” and “Residential Zone 1 (R1)” to a site-specific “Residential Zone 3 (R3-16)”;

      to facilitate the development of the lands for a 63-unit residential condominium development consisting of five, two-storey townhouse dwellings totalling 23 units and two, three-storey stacked townhouse dwellings totalling 40 units, be authorized.

    Carried

Councillor Andrew Dowie declares a pecuniary interest on this report and refrains from voting.

  • Motion: RCM -259/19
    Moved byCouncillor Bill Altenhof
    Seconded byCouncillor Rick Tonial

    That the Grant Application for the Tecumseh Road Main Street Community Improvement Plan (CIP) Financial Incentive Program, for the property located at 12222 Tecumseh Road (Roll No. 374406000001800), be deemed eligible and approved for the Parking Area Improvement Grant Program, in accordance with Section 11.3 (5) of the CIP, for a total amount of $10,000 toward the parking lot improvements being proposed, in accordance with PBS-2019-29.

    Carried

Being a by-law to amend By-law No. 2019-06 being a by-law constituting and appointing a Committee of Adjustment and empowering the granting of Minor Variances for the term of Council 2019-2022

Being a by-law to amend By-Law No. 2019-07 being a by-law delegating the authority for the giving of consents for the term of Council 2019-2022

A by-law to amend By-law No. 2006-84 being a by-law to provide for the remuneration of Members of Council for the Corporation of the Town of Tecumseh

A by-law for the imposition of development charges.

Councillor Bill Altenhof having declared a pecuniary interest refrains from voting on by-laws 2019-60 and 2019-61.

  • Motion: RCM -260/19
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Tania Jobin

    That By-law 2019-60 being a by-law to amend By-law 2019-06 constituting and appointing a Committee of Adjustment and empowering the granting of Minor Variances for the term of Council 2019-2022;

    That By-law 2019-61 being a by-law to amend By-Law 2019-07 being a by-law delegating the authority for the giving of consents for the term of Council 2019-2022.

    Be given first and second reading.
    Carried
  • Motion: RCM -261/19
    Moved byCouncillor Brian Houston
    Seconded byDeputy Mayor Joe Bachetti

    That By-law 2019-60 being a by-law to amend By-law 2019-06 constituting and appointing a Committee of Adjustment and empowering the granting of Minor Variances for the term of Council 2019-2022;

    That By-law 2019-61 being a by-law to amend By-Law 2019-07 being a by-law delegating the authority for the giving of consents for the term of Council 2019-2022.

    Be given third and final reading.

    Carried
  • Motion: RCM -262/19
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Rick Tonial

    That By-law 2019-62 being a by-law to amend by-law 2006-84 being a by-law to provide for the remuneration of Members of Council for the Corporation of the Town of Tecumseh;

    That By-law 2019-63, Option A, being a by-law for the imposition of development charges.

    Be given first and second reading.
    Carried
  • Motion: RCM -263/19
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Tania Jobin

    That By-law 2019-62 being a by-law to amend by-law 2006-84 being a by-law to provide for the remuneration of Members of Council for the Corporation of the Town of Tecumseh;

    That By-law 2019-63, Option A, being a by-law for the imposition of development charges.

    Be given third and final reading.

    Carried

​The Members receive the Unfinished Business listing for Tuesday, August 13, 2019.

Service Line Warranties

A Member has received resident inquiries regarding the number of letters they are receiving and the pressure felt on them to participate. The letters have discrepancies in the property owner information as well as the amount of coverage provided. It is requested that Administration contact Service Line Warranties and ensure accuracy of the information provided to residents.

Tree Limb Damage

Tree failure causing damage to personal property is raised and the need for a consistent approach for inspections, maintenance and removal. The Chief Administrative Officer advised that the Town is consistent with adjudication of claims and how they are investigated. She explains the need to balance preservation of tree canopy with public safety.

Regional Hospital 

A Member urges Council that area municipalities have a united front in support for the County Road 42 location of the regional hospital; and requests area MPP's to send letters of support to the Provincial government.

Ste. Antoine's School

A Member raised awareness on a constitutional challenge currently underway regarding student admissions into Ontario French language schools and the growing number of English speaking students being admitted. The decision of this case is concerning as it may affect French school enrollment numbers in the future.  Administration is requested to monitor the case and outcome.

Highway 3 Expansion 

Gratitude is extended to the Provincial government on the recent announcement approving the expansion of Highway 3. The Mayor will send a letter of thanks.

Corn Festival

Tecumseh's Corn Festival is next weekend at Lacasse Park.  The Mayor invites the Members and public to attend and enjoy the festivities.

There was no In-Camera Meeting.

Being a by-law to confirm the proceedings of the August 13, 2019 regular meeting of the Council of The Corporation of the Town of Tecumseh.

  • Motion: RCM -264/19
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Tania Jobin

    That By-Law 2019-64 being a by-law to confirm the proceedings of the Tuesday, August 13, 2019, regular meeting of the Council of The Corporation of the Town of Tecumseh be given first, second, third and final reading.

    Carried

There are no notices of motion presented to Council.

Tuesday, September 10, 2019

7:00 pm Regular Council Meeting

  • Motion: RCM -265/19
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Rick Tonial

    That there being no further business, the Tuesday, August 13, 2019 meeting of the Regular Council now adjourn at 9:19 pm.

    Carried
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