Regular Council Meeting
Agenda

Meeting #:

Date:

Tuesday, April 11, 2023 at 7:00 P.m. - 10:00 P.m.

Location:

Tecumseh Town Hall - Council Chambers

917 Lesperance Road

Tecumseh, Ontario N8N 1W9

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A.

Roll Call

B.

Order

C.

Report Out of Closed Meeting

D.

Moment of Silence

E.

National Anthem

F.

Land Acknowledgement

We acknowledge that we are on land and surrounded by water, originally inhabited by Indigenous Peoples who have travelled this area since time immemorial. This territory is within the lands honoured by the Wampum Treaties; agreements between the Anishinaabe, Haudenosaunee, Lenni Lenape and allied Nations to peacefully share and care for the resources around the Great Lakes. Specifically, we would like to acknowledge the presence of the Three Fires Confederacy Ojibwe, Odawa, Potawatomi and Huron/Wendat Peoples. We are dedicated to honouring Indigenous history and culture while remaining committed to moving forward respectfully with all First Nations, Inuit and Métis.

G.

Disclosure of Pecuniary Interest

H.

Minutes

1.

Regular Council Meeting - March 28, 2023

2.

Public Council Meeting - March 28, 2023 - 11th Concession Drain

3.

Special Council Meeting - March 28, 2023 - Procurement Policy and Customer Service Council Workshop

• Recommendation

  That the Tuesday, March 28, 2023 minutes of the Regular Council, the Special Council meeting and the Public Council meeting as were duplicated and delivered to the members, be adopted.

I.

Supplementary Agenda Adoption

J.

Delegations

K.

Communications - For Information

1.

Ministry of Accessibility and Seniors dated March 28, 2023

Re: Call for Nominations - 2023 Ontario Senior of the Year 

2.

Ministry of the Attorney General dated March 24, 2023

Re: Ontario Provincial Offences Act

• Recommendation

  That Communications - For Information 1 and 2 as listed on the Tuesday, April 11, 2023 Regular Council Agenda, be received.

L.

Communications - Action Required

M.

Committee Minutes

N.

Reports

1.

Community & Recreation Services

a.

CRS-2023-05 Essex Power Youth in Community Fund

• Recommendation

  That Parks and Recreation Report No. CRS-2023-05, regarding the Essex Power Youth in Community Fund, be received for information.

2.

Public Works & Engineering Services

a.

PWES-2023-29 LAS Sewer and Water Line Warranty Program Service Line Warranties of Canada Inc. Agreement Renewal Term

• Recommendation

  That notice be provided to Service Line Warranties of Canada Inc. that the Town intends to allow the ‘Renewal Term’ within section 3(a) of the Agreement to commence, whereby the Agreement will automatically renew for one additional year starting September 27, 2023.

b.

PWES-2023-31 Municipal Class Environmental Assessment Notice of Amendment

• Recommendation

  That Report PWES-2023-31 titled “Municipal Class Environmental Assessment – Notice of Amendment,” be received.

c.

PWES-2023-32 Supply of Various Vehicles

• Recommendation

  That Administration be authorized to obtain quotations for the 2023 Supply of Various Vehicles as summarized in Attachment 1 to Report PWES-2023-32;

  And that the equipment summarized in Attachment 2 to Report PWES-2023-32 be declared surplus and disposed of through Part VI, Disposal of Surplus or Scrap Materials and Equipment of the Town’s Purchasing Policy;

  And further that Appendix A titled “Town of Tecumseh 2023-2032 Ten Year Fleet Funding and Replacement Schedules” and Appendix B titled “Town of Tecumseh 2023-2032 Ten Year Fire and Rescue Services Apparatus Funding and Replacement Schedules” attached to Report PWES-2023-32, be adopted as amended;

  And furthermore that funding for the purchase of the 2023 Supply of Various Vehicles outlined in Appendix A in the amount of $939,500 plus associated costs for outfitting, $18,000, for a total of 957,500 be funded from the Lifecycle Fleet Reserve.

d.

PWES-2023-33 12th Concession Road Watermain Replacement Project – Tender Award

• Recommendation

  That the tender for the 12^th Concession Road Watermain Replacement Project in the amount of $195,900 (excluding HST) be awarded to SheaRock Construction Group Inc;

  And that By-law 2023-48 be given first, second, third and final reading, to authorize the Mayor and Clerk to execute an agreement, satisfactory in form to the Town’s Solicitor with SheaRock Construction Group Inc.;

  And further that project funding allocations, reflecting a total budget requirement of $296,000, with a $16,000 increase to the original allocation, be accommodated as follows:

  • Watermain Reserve Fund – increase from $280,000 to $296,000

e.

PWES-2023-20 Amendment to the East Townline Drain (St. Clair) Drainage Assessment Schedule

• Recommendation

  That Report PWES-2023-20 regarding a correction to Schedule A of By-law 2022-096, being a by-law which amended the drainage assessments estimated in the engineer’s report based on actual costs incurred for the construction of the East Townline Drain (St. Clair Outlet), be received;

  And that the recommended update to Schedule A of By-law 2022-096 be approved through the adoption of Amending By-law 2023-024.

O.

By-Laws

1.

By-Law 2023-048 Tender Award for 12th  Concession Road Watermain

Being a By-law to authorize the execution of an Agreement between The Corporation of the Town of Tecumseh and Shearock Construction Group Inc., for the 12th Concession Road Watermain Mun. 2737 to Mun. 2773

2.

By-Law 2023-049 Provincial Gas Tax Transit Grant

Being a by-law to authorize the execution of a Letter of Agreement between The Corporation of the Town of Tecumseh and Her Majesty the Queen in Right of Ontario as represented by the Minister of Transportation for Ontario relating to funding under the Dedicated Gas Tax Funds for Public Transportation

3.

By-Law 2023-050 Appointments By-law - Bylaw Officer

Being a by-law to Appoint a By-Law Enforcement Officer for the Corporation of the Town of Tecumseh

4.

By-Law 2023-024 East Townline Drain

Being a by-law to amend By-Law 2022-09, being a by-law to amend drainage assessment estimated in engineer reports based on actual costs incurred for the construction of the East Townline Drain (St. Clair Outlet)

5.

By-Law 2023-021 Demonte Drain - 3rd and Final Reading

Being a by-law to provide for the repair and improvements to the Demonte Drain

6.

By-Law 2023-022 Gouin Drain 3rd and Final Reading

Being a by-law to provide for the repair and improvements to the Gouin Drain

P.

Unfinished Business

1.

April 11, 2023

Q.

New Business

R.

Motions

1.

Confirmatory By-Law 2023-051

• Recommendation

  That By-Law 2023-051 being a by-law to confirm the proceedings of the Tuesday, April 11, 2023, regular meeting of the Council of The Corporation of the Town of Tecumseh be given first, second, third and final reading.

S.

Notices of Motion

T.

Next Meeting

Monday, April 24, 2023

4:00 pm Special Council Meeting - Strategic Priorities

Tuesday, April 25, 2023

4:30 pm Court of Revision - 11th Concession

5:00 pm Public Council Meeting - ZBA 1650 Shawnee Road

5:30 pm Public Council Meeting - New Building Fees By-Law

6:00 pm Special Council Meeting - Turkey Creek Watershed Hydrologic and Modelling Study

7:00 pm Regular Council Meeting

 

U.

Adjournment

• Recommendation

  ​That there being no further business, the Tuesday, April 11, 2023 meeting of the Regular Council be adjourned at       pm.