Regular Council Meeting
Agenda

Meeting #:

Date:

Tuesday, September 24, 2024 at 7:00 P.m. - 10:00 P.m.

Location:

Tecumseh Town Hall - Council Chambers

917 Lesperance Road

Tecumseh, Ontario N8N 1W9

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A.

Roll Call

B.

Order

C.

Report Out of Closed Meeting

D.

Moment of Silence

E.

National Anthem

F.

Land Acknowledgement

We acknowledge that we are on land and surrounded by water, originally inhabited by Indigenous Peoples who have travelled this area since time immemorial. This territory is within the lands honoured by the Wampum Treaties; agreements between the Anishinaabe, Haudenosaunee, Lenni Lenape and allied Nations to peacefully share and care for the resources around the Great Lakes. Specifically, we would like to acknowledge the presence of the Three Fires Confederacy Ojibwe, Odawa, Potawatomi and Huron/Wendat Peoples. We are dedicated to honouring Indigenous history and culture while remaining committed to moving forward respectfully with all First Nations, Inuit and Métis.

G.

Disclosure of Pecuniary Interest

H.

Minutes

1.

Regular Council Meeting - September 10, 2024

• Recommendation

  That the September 10, 2024 minutes of the Regular Council Meeting, as were delivered to the members, be adopted.

I.

Supplementary Agenda Adoption

• Recommendation

  That the supplementary items added to the Regular Meeting agenda regarding report CRS-2024-22 Amendment to the Community and Recreation Services 2024 One year Capital Works Plan, Arena Restoration, be approved.

J.

Consent Agenda Items

K.

Delegations

1.

Business Improvement Area Operating Budget for 2024

Re: Leo Demarce, Chair, and Laura Carcelen, Vice Chair, BIA Board of Management

a.

FS-2024-17 Business Improvement Area Proposed Budget

• Recommendation

  That Council Report FS-2024-17 2024 Business Improvement Area Proposed Budget be received;

  And that the 2024 Business Improvement Area (BIA) Proposed Budget, as reported to Council at the September 10, 2024 Regular Council Meeting by the BIA Chair requiring a levy of $235,000, and as included within this report as Attachment 1, be approved;

  And further that By-law 2024-079 be considered for first, second, third and final readings to authorize the Mayor and Clerk to approve By-law 2024-079 to levy a special charge of the Business Improvement Area and to provide for its collection for the year 2024.

L.

Communications

1.

For Information:

a.

Baseball Canada dated September 5, 2024

Re: Thank you Letter - Hosting Men's Baseball Championship 

• Recommendation

  That Communications - For Information 1 as listed on the Tuesday, September 24, 2024 Regular Council Agenda, be received.

2.

For Action:

a.

Congress for New Urbanism 2025 Conference

Re: Approval for Council Member to attend Conference

View here for conference details

• Recommendation

  That the Mayor and Members of Council be authorized to attend the Congress for New Urbanism 2025 Conference held June 11 to 14, 2025, in accordance with the Town’s Professional Development Policy and subject to funding in the 2025 Budget.

M.

Update from County Council and Boards

N.

Committee Minutes

1.

Town of Tecumseh Business Improvement Area Minutes - September 17, 2024 and August 20, 2024

• Recommendation

  That the September 17, 2024 and August 20, 2024 minutes of the BIA Board of Management Meetings as were delivered to the members, be accepted;

  And that Heba Al Faouri's application to join the Board be endorsed for appointment by the Town;

  And further that By-Law 2024-081 be considered for first, second, third and final readings.  

O.

Reports

1.

Chief Administrative Officer - People & Culture

a.

CAO-2024-07 Strategic Priorities 2023 Report Out

• Recommendation

  That Report CAO-2024-07, entitled “Strategic Priorities 2023 Report Out”, be received.

2.

Community & Recreation Services

a.

CRS-2024-22 Amendment to the Community and Recreation Services One Year Capital Works Plan - Arena Restoration

Supplementary Item

• Recommendation

  That Report CRS-2024-22 Amendment to the Community & Recreation Services 2024 One (1) Year Capital Works Plan – Arena Restoration, be received;

  And that the proposed work of the Arena’s exterior building envelope as described in Report CRS-2024-22 be added to the Community and Recreation Services 2024 One (1) Year Capital Works Plan, Arena Restoration Project;

  And further that the Arena Restoration Project budget be increased by up to $338,000 (before HST) and be funded from the Infrastructure Reserve as outlined in Report CRS-2024-22;

  And furthermore, that the awarding for the interior and exterior work as described in Report CRS-2024-22, be authorized to proceed as a single source negotiation;

  And furthermore, that an upset limit of $138,000 for completion of the interior work and an upset limit of $200,000 for completion of the exterior work be added to the original tender award of $2,541,618 (before HST) to TCI Titan Contracting Inc for a revised award total of $2,879,618.

3.

Public Works & Engineering Services

a.

PWES-2024-49 Boulevard Maintenance By-Law Amendment

• Recommendation

  That Report PWES-2024-49 Boulevard Maintenance By-Law be received;

  And that Attachment 1 of Report PWES-2024-49 outlining the proposed updates to the boulevard maintenance be approved;

  And further that Boulevard Maintenance By-Law 2024-078 be considered for first, second, third and final readings;

  And furthermore, that By-Law 2016-05 Boulevard Maintenance be repealed.

4.

Technology & Client Services

a.

TCS-2024-04 Regional IT Mutual Aid Agreement

• Recommendation

  That Report TCS-2024-04 entitled “Regional IT Mutual Aid Agreement” be received;

  And that By-Law 2024-080 be considered for the first, second, third and final reading to authorize the Mayor and Clerk to execute the Regional IT Mutual Aid Agreement.

P.

By-Laws

1.

By-Law 2024-078 Boulevard Maintenance

Being a by-law to regulate the maintenance, occupancy, use of, and other matters pertaining to boulevards under the jurisdiction of the Town of Tecumseh.

2.

By-Law 2024-079 BIA Tax Rate for 2024

Being a by-law to levy a special charge of the Business Improvement Area and to provide for its collection for the year 2024.

3.

By-Law 2024-080 Regional IT Mutual Aid Agreement

Being a by-law to authorize the execution of an Agreement between City of Windsor and the County of Essex and all municipalities in the County of Essex for an Emergency Mutual Aid Assistance with Information Technology Services

4.

By-Law 2024-081 BIA Board Appointment

Being a by-law to amend By-Law 2023-015 to appoint directors to the Board of Management for the Business Improvement Area for the term of Council 2022-2026.

• Recommendation

  ​That

  Be given first and second reading.
• Recommendation

  ​That

  Be given third and final reading.

Q.

Unfinished Business

1.

September 24, 2024

R.

New Business

S.

Motions

1.

Confirmatory By-Law 2024-082

• Recommendation

  That By-Law 2024-082 being a by-law to confirm the proceedings of the Tuesday, September 24, 2024, regular meeting of the Council of The Corporation of the Town of Tecumseh be given first, second, third and final reading.

T.

Notices of Motion

U.

Next Meeting

Tuesday October 8, 2024

4:00 pm Policies & Priorities Committee Meeting

5:30 pm Public Council Meeting - Petretta MRSPA Lands

7:00 pm Regular Council Meeting

V.

Adjournment

• Recommendation

  ​That there being no further business, the Tuesday, September 24, 2024 meeting of the Regular Council be adjourned at       pm.