Regular Council Meeting
Agenda

Meeting #:

Date:

Tuesday, August 08, 2023 at 7:00 P.m. - 10:00 P.m.

Location:

Tecumseh Town Hall - Council Chambers

917 Lesperance Road

Tecumseh, Ontario N8N 1W9

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A.

Roll Call

B.

Order

C.

Report Out of Closed Meeting

D.

Moment of Silence

E.

National Anthem

F.

Land Acknowledgement

We acknowledge that we are on land and surrounded by water, originally inhabited by Indigenous Peoples who have travelled this area since time immemorial. This territory is within the lands honoured by the Wampum Treaties; agreements between the Anishinaabe, Haudenosaunee, Lenni Lenape and allied Nations to peacefully share and care for the resources around the Great Lakes. Specifically, we would like to acknowledge the presence of the Three Fires Confederacy Ojibwe, Odawa, Potawatomi and Huron/Wendat Peoples. We are dedicated to honouring Indigenous history and culture while remaining committed to moving forward respectfully with all First Nations, Inuit and Métis.

G.

Disclosure of Pecuniary Interest

H.

Minutes

1.

Regular Council Meeting - July 25, 2023

• Recommendation

  That the July 25, 2023 minutes of the Regular Council Meeting, as were duplicated and delivered to the members, be adopted.

I.

Supplementary Agenda Adoption

• Recommendation

  That the supplementary items added to the Regular Meeting agenda regarding Report PWES-2023-58 and By-Law 2023-087, be approved.

J.

Delegations

1.

Town of Tecumseh Business Improvement Area

Leo Demarce, BIA Board of Management Chair 

Lauren Carcelen, Director and Head of Marketing and Beautification Committee 

K.

Communications - For Information

L.

Communications - Action Required

M.

Committee Minutes

1.

Business Improvement Area - July 19, 2023

• Recommendation

  That the July 19, 2023 minutes of the Town of Tecumseh Business Improvement Area Meeting  as were duplicated and delivered to the members, be accepted.

N.

Reports

1.

Community & Recreation Services

a.

CRS-2023-14 Tecumseh Arena Flood Damage Assessment

• Recommendation

  That the information as provided in Report CRS-2023-14 Tecumseh Arena Flood Damage Assessment  be received;

  And that the estimated costs be approved as follows:

  • Damage Remediation and Replacement Costs, including the deductible, in the amount of $891,000;
  • On-site storm water infrastructure modelling assessment in the amount of $30,000

  And further that the estimated costs be funded through the Arena Lifecycle Reserve

2.

Development Services

a.

DS-2023 15 Adoption of the Tecumseh Housing Action Plan

• Recommendation

  That Report DS-2023-15 entitled “Adoption of the Tecumseh Housing Action Plan:
  Federal Housing Accelerator Fund”, be received;

  And that the Tecumseh Housing Action Plan, as attached to Report DS-2023-15, be approved;

  And further that Administration be authorized to submit a Housing Accelerator Fund application to the Canada Mortgage and Housing Corporation;

  And furthermore, that the Chief Financial Officer and Director Development Services be authorized to sign such documents required to support the application, including a preliminary attestation and an integrity declaration.

b.

DS-2023-16 2023 Six Month Permit Report

• Recommendation

  That Report DS-2023-16 entitled “2023 Six Month Building Services Permit Report,” be received.

3.

Financial Services

a.

FS-2023-06 Taxes Receivable – June 2023

• Recommendation

  That Financial Services Report FS-2023-06 Taxes Receivable – June 2023 be received for information.

4.

Legislative & Clerk Services

a.

LCS-2023-23 Council Conferences in 2024

• Recommendation

  That Members of Council be authorized to attend the following conferences scheduled to be held in 2024 in accordance with the Town’s Travel Policy No. 14 and Professional Development Policy No. 73:

  Event	Dates	Location
  Association of Municipalities of Ontario (“AMO”) Annual General Meeting and Annual Conference	Sunday, August 18, 2024 to Wednesday, August 21, 2024	Ottawa, Ontario
  Federation of Canadian Municipalities (“FCM”) Annual Conference and Trade Show	Thursday, June 6, 2024 to Sunday, June 9, 2024	Calgary, Alberta
  Festival and Events Ontario Conference	TBA	TBA
  Great Lakes and St. Lawrence Cities Initiatives Annual Meeting and Conference	TBA	Montreal, Quebec
  Ontario Good Roads Association (“OGRA”) Annual Conference	Sunday, April 21, 2024 to Wednesday, April 24, 2024	Toronto, Ontario
  Ontario Small Urban Municipalities (“OSUM”) Conference and Trade Show	TBA	TBA
  Rural Ontario Municipal Association (“ROMA”) Annual Conference	Sunday, January 21, 2024 to Tuesday, January 23, 2024	Toronto, Ontario

  And that Members of Council be approved to attend any 2024 workshops, webinars, and training opportunities from the associations listed below in accordance with the Town’s Professional Development Policy and subject to funding in the 2024 Budget.

  Association of Municipalities Ontario

  Federation of Canadian Municipalities

  Festivals and Events Ontario

  Great Lakes and St. Lawrence Cities Initiative

  Ontario Good Roads Association

  Ontario Small Urban Municipalities

  Rural Ontario Municipal Association

b.

LCS-2023-26 Right of Access for Maintenance

• Recommendation

  That Report LCS-2023-26 entitled “Right of Access for Maintenance” be received;

  And that By-law Number 2023-086 being a By-law to permit access onto adjoining lands for maintenance, be considered by Council for first, second and third readings and be finally approved on August 8, 2023.

5.

Public Works & Engineering Services

a.

PWES-2023-58 West Townline and Mooney Creek Drain, Emergency Replacement of Residential Access Bridge, 5285 County Road 19 – Tender Award

• Recommendation

  That the tender for the West Townline and Mooney Creek Drain, Emergency Replacement of Residential Access Bridge for 5285 County Road 19 in the amount of $749,970 excluding HST be awarded to Sterling Ridge Infrastructure Inc.;

  And that By-law 2023-087 be given first, second, third and final reading, to authorize the Mayor and Clerk to execute an agreement, satisfactory in form to the Town’s solicitor, with Sterling Ridge Infrastructure Inc.

O.

By-Laws

1.

By-Law 2023-086 Right of Access for Maintenance

Being a by-law to Permit Access onto Adjoining Lands for Maintenance within the Town of Tecumseh

2.

By-Law 2023-87 West Townline and Mooney Creek Drain, Emergency Replacement of Residential Access Bridge, 5285 County Road 19 – Tender Award

Being a by-law to authorize the execution of an Agreement between the Corporation of the Town of Tecumseh and Sterling Ridge Infrastructure Inc. for the construction services of a replacement bridge 

Supplementary Item

• Recommendation

  ​That By-Law 2023-086 being a by-law to Permit Access onto Adjoining lands for maintenance with the Town of Tecumseh;

  That By-Law 2023-087 being a by-law to authorize the execution of an agreement between the Corporation of the Town of Tecumseh and Sterling Ridge Infrastructure Inc. for the construction services of a replacement bridge.

  Be given first and second reading.
• Recommendation

  ​That By-Law 2023-086 being a by-law to Permit Access onto Adjoining lands for maintenance with the Town of Tecumseh;

  That By-Law 2023-087 being a by-law to authorize the execution of an agreement between the Corporation of the Town of Tecumseh and Sterling Ridge Infrastructure Inc. for the construction services of a replacement bridge.

  Be given third and final reading.

P.

Unfinished Business

1.

August 8, 2023

Q.

New Business

R.

Motions

1.

Confirmatory By-Law 2023-088 

• Recommendation

  That By-Law 2023-088 being a by-law to confirm the proceedings of the Tuesday, August 8, 2023, regular meeting of the Council of The Corporation of the Town of Tecumseh be given first, second, third and final reading.

S.

Notices of Motion

T.

Next Meeting

Tuesday September 12, 2023

5:00 pm Public Council Meeting - Cunningham Drain

5:30 pm Public Council Meeting  - Shuttleworth Drain

7:00 pm Regular Council Meeting 

U.

Adjournment

• Recommendation

  ​That there being no further business, the Tuesday, August 8, 2023 meeting of the Regular Council be adjourned at       pm.