Regular Meeting of Council

Minutes

Meeting #:
Date:
Time:
-
Location:
Tecumseh Town Hall - Council Chambers
917 Lesperance Road
Tecumseh, Ontario N8N 1W9
Present:
  • Mayor, Gary McNamara
  • Deputy Mayor, Joe Bachetti
  • Councillor, Andrew Dowie
  • Councillor, Brian Houston
  • Councillor, Tania Jobin
Absent:
  • Councillor Bill Altenhof
  • Councillor, Rick Tonial
Also Present:
  • Chief Administrative Officer, Margaret Misek-Evans
  • Director Parks & Recreation Services, Paul Anthony
  • Director Public Works & Environmental Services, Phil Bartnik
  • Director Financial Services & Chief Financial Officer, Tom Kitsos
  • Director Corporate Services & Clerk, Laura Moy
  • Deputy Clerk & Manager Legislative Services, Jennifer Alexander
  • Manager Facilities, Ray Hammond
  • Manager Engineering Services, John Henderson
  • Supervisor Recreation Programs & Events, Brett Palmer
  • Manager Strategic Initiatives, Lesley Reeves
  • Deputy Treasurer & Tax Collector, Zora Visekruna
  • Director Fire Services & Fire Chief, Wade Bondy

A.

The Mayor calls the meeting to order at 7:00 pm.

Re: Remembrance Day video will be played in honour of our Veterans

The Members of Council and Administration observe a moment of silence.

Re: Unveiling of Veteran's dedicated parking space.

The Members reveal the veteran's dedicated parking space at Town Hall. Legion members express gratitude for the Town's continued support for veterans.  It is noted that an additional veteran's parking space is located the municipal parking lot abutting the Royal Canadian Legion Col. Paul Poisson Branch 261.

The Members of Council and Administration observe the National Anthem of O Canada.

There is no pecuniary interest declared by a Member of Council.

  • Motion: RCM -346/19
    Moved byDeputy Mayor Joe Bachetti
    Seconded byCouncillor Tania Jobin

    That the minutes of the October 22, 2019 Regular Meeting of Council, the minutes of the October 19, 2019  and November 6, 2019 Special Meetings of Council​, as were duplicated and delivered to the members, be adopted.

    Carried
  • Motion: RCM -347/19
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Andrew Dowie

    That the supplementary items added to the Regular Meeting Agenda regarding Report No. CAO-2019-10 Tall Hall Renovation Tender and the 2020 Business Plan and Budget PowerPoint presentation, be approved.

    Carried
  • Motion: RCM -348/19
    Moved byCouncillor Andrew Dowie
    Seconded byCouncillor Tania Jobin

    That the delegation H.4 Clarie Sanders, Climate Change Specialist, and Summer Locknick, Research Assistant, Essex Region Conservation Authority regarding the Windsor Essex Climate Change Collaborative Partnership as presented on the agenda be moved forward for consideration.

    Carried

Re: Windsor Essex Climate Change Collaborative Partnership

  • Motion: RCM -349/19
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Andrew Dowie

    That Report PRS-2019-14 The Windsor Essex Climate Change Collaborative Partnership be moved forward on the agenda for consideration.

    Carried
  • Motion: RCM -350/19
    Moved byCouncillor Brian Houston
    Seconded byDeputy Mayor Joe Bachetti

    That Report PRS-2019-14 The Windsor Essex Climate Change Collaborative Partnership be referred to the Special Meeting of Council on Tuesday, November 19, 2019 for consideration.

     

    Carried

Re: 2020 Police Services Board Budget

Christopher Hales present the Police Services Board budget for 2020. He provides an overview of policing in Ontario, legislative amendments to the Police Services Act, and initiatives for the upcoming year. 

  • Motion: RCM -351/19
    Moved byDeputy Mayor Joe Bachetti
    Seconded byCouncillor Brian Houston

    That the 2020 Police Services Board Budget presentation be received.

    Carried

Re: 2020 Business Plan and Budget

The Chief Administrative Officer, Director Financial Services and Deputy Treasurer presents the 2020 Proposed Business Plan and Budget.

  • Motion: RCM -352/19
    Moved byCouncillor Andrew Dowie
    Seconded byCouncillor Brian Houston

    That the 2020 Proposed Business Plan and Budget be tabled for discussion until Tuesday, November 19, 2019.

    Carried

Re: Funding for eco-passage through the Ojibway corridor  

Re: Support for Continuation of Mandatory and Non-Mandatory Programs of the Upper Thames River Conservation Authority

Re: Amended Draft Plan of Subdivision and Zoning By-law Amendment

Re: Provincial Consultation on the Transformation of Building Services in Ontario

Re: Actions and Resources to Join the Coalition of Inclusive Municipalities

Re: Support of Local Health Care Services

 

  • Motion: RCM -353/19
    Moved byCouncillor Andrew Dowie
    Seconded byDeputy Mayor Joe Bachetti

    That Communications - For Information 1 through 10 as listed on the Tuesday, November 12, 2019 Regular Council Agenda be received.

    Carried

Re: Provincial Policy Statement Proposed Changes 

  • Motion: RCM -354/19
    Moved byCouncillor Andrew Dowie
    Seconded byCouncillor Brian Houston

    Whereas The government of Ontario is consulting on proposed changes to the
    Provincial Policy Statement (PPS) to support the government’s Housing Supply Action
    Plan and other land use planning related priorities. This consultation period closes on
    October 21, 2019;

    And Whereas The Provincial Policy Statement is a consolidated statement of the
    government’s policies on land use planning and is issued under section 3 of the
    Planning Act. The PPS applies province-wide and sets out the provincial policy direction
    for, among other things: The efficient use and management of land and infrastructure;
    Protecting public safety, the environment, and important resources including farmland;
    And Whereas Municipalities are the primary implementers of the PPS through policies
    in their local official plans, zoning by-laws and other planning related decisions;
    And Whereas The proposed draft policies would enhance agricultural protections to
    support critical food production and the agricultural sector as a significant economic
    driver;
    And Whereas The proposed draft policies would direct large ground-mounted solar
    facilities away from prime agricultural and specialty crop areas, except for on-farm
    diversified uses;
    And Whereas The Corporation of the Town of Tecumseh is primarily an agriculture-based
    economy, and large grid-connected industrial wind turbine projects could also remove
    large portions of prime agricultural land from use, and are therefore not an appropriate
    use of prime agricultural land;
    Therefore Be It Resolved That the Town of Tecumseh Council supports the above policy statement with regard to large ground-mounted solar facilities; and recommends that PPS policies also include language to direct wind turbine facilities away from prime agricultural and specialty crops, except for on-farm diversified use;
    And that the Town of Tecumseh Council hereby directs staff to send a copy of these comments prior to the October 21/19 deadline, to The Provincial Planning Policy Branch at
    https://ero.ontario.ca/notice/019-0279; with copies to Minister of the Environment
    Conservation and Parks, and MPP, Jeff Yurek;

    And further that a copy of this motion be sent to the Premier of Ontario; The
    Association of Municipalities of Ontario; The County of Elgin; and all municipalities in
    the Province of Ontario.

    Carried
  • Motion: RCM -355/19
    Moved byCouncillor Tania Jobin
    Seconded byCouncillor Brian Houston

    That the minutes of the October 10, 2019 meeting of the Police Services Board as were duplicated and delivered to the members, are adopted.

     

    Carried
  • Motion: RCM -356/19
    Moved byCouncillor Tania Jobin
    Seconded byCouncillor Brian Houston

    That the minutes of the October 22, 2019 meeting of the Policies and Priorities Committee as were duplicated and delivered to the members, are adopted.

     

    Carried
  • Motion: RCM -357/19
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Andrew Dowie

    That the minutes of the October 9, 2019 meeting of the Town of Tecumseh Business Improvement Area as were duplicated and delivered to the members, are adopted.

     

    Carried
  • Motion: RCM -358/19
    Moved byCouncillor Tania Jobin
    Seconded byCouncillor Brian Houston

    That the minutes of the October 21, 2019 meeting of the Youth Advisory Committee as were duplicated and delivered to the members, be adopted.

     

    Carried
  • Motion: RCM -359/19
    Moved byCouncillor Tania Jobin
    Seconded byDeputy Mayor Joe Bachetti

    That the minutes of the October 21, 2019 meeting of the Heritage Committee as were duplicated and delivered to the members, be adopted.

     

    Carried
  • Motion: RCM -360/19
    Moved byCouncillor Andrew Dowie
    Seconded byDeputy Mayor Joe Bachetti

    That the minutes of the October 21 2019 meeting of the Cultural and Arts Advisory Committee as were duplicated and delivered to the members, be adopted.

     

    Carried
  • Motion: RCM -361/19
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Tania Jobin

    That the minutes of the September 26, 2019 and October 24, 2019 meetings of the Senior Advisory Committee as were duplicated and delivered to the members, be adopted.

     

    Carried
  • Motion: RCM -362/19
    Moved byCouncillor Andrew Dowie
    Seconded byCouncillor Tania Jobin

    Whereas the calls for service for 911 Misdials have risen dramatically in recent years, correlated with the rise in cell phone use; and

    Whereas 911 Misdials must be responded to as if they were legitimate emergency calls; and

    Whereas each 911 call is responded to with two OPP officers at an average time per call of 1.2 hours; and

    Whereas each 911 call is a billable call to the municipality; and

    Whereas in 2019 alone to date, 911 Misdials in Tecumseh number 1,082 calls, which is 28.8% of all billable calls for service to date; and

    Whereas 911 Misdials are not unique to Tecumseh and in fact are common across the Province at an estimated cost of millions of dollars;

    Now Therefore Be It Resolved That the Municipal, Federal and Provincial governments and relevant associations, including but not limited to, the Ontario Association of Police Services Boards (OAPSB), the Ontario Association of Chiefs of Police (OACP), the Federation of Canadian Municipalities (FCM) and the Association of Municipalities of Ontario (AMO), be requested to lobby the telecommunications industry and smart phone manufacturers to develop a solution to 911 Misdials.

    Carried
  • Motion: RCM -363/19
    Moved byDeputy Mayor Joe Bachetti
    Seconded byCouncillor Brian Houston

    That the tender for the Town Hall Expansion in the amount of $2,807,000 excluding HST be awarded to Elmara Construction Co. Ltd. and that the Mayor and Clerk be authorized to execute an agreement, satisfactory in form to the Town’s Solicitor, with Elmara Construction Co. Ltd.;

    And that project funding allocations be as follows:

    1. Tax Rate Stabilization Reserve $ 1,200,000
    2. Infrastructure Reserve $ 2,070,000
    3. Building Lifecycle Reserve $      91,435
    4. Municipal Modernization Fund $      75,000

    $ 3,436,435

    And further that the Municipal Modernization Funding amount of $50,000 previously allocated to Corporate Dashboard Reporting be reallocated to the Town Hall Expansion.

     

    Carried
  • Motion: RCM -364/19
    Moved byCouncillor Andrew Dowie
    Seconded byCouncillor Brian Houston

    That a by-law be prepared to authorize the Mayor and the Clerk to execute an Agreement with DocuPet Inc. (DocuPet) for the provision of dog licensing services;

    And that Report CS-2019-24 DocuPet Licensing Program be received.

    Carried
  • Motion: RCM -365/19
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Tania Jobin

    That the following policies be approved:

    • Professional Appearance Policy No. 96
    • Customer Service Policy No. 97
    • Public Complaints Policy No. 98
    • Health & Safety Policy No. 7
    • Violence & Harassment in the Workplace Policy No. 68, and
    • Employee Service Award Policy No. 1,

    And that the False Fire Alarms By-law No. 2019-75, be adopted;

    And further that Report CS-2019-40 regarding various policy and by-law approvals considered by the Policies & Priorities Committee on October 22, 2019, be received.

    Carried
  • Motion: RCM -366/19
    Moved byCouncillor Andrew Dowie
    Seconded byDeputy Mayor Joe Bachetti

    That Report PRS-2019-08 Lacasse Ball Park Grandstand Update, be received;

    And that funding be referred to budget deliberations in the 2020 Parks Development Five (5) Year Capital Project Expenditure Forecast to engage the services of an architect to undertake a review of the grandstands, including public consultations, concept designs, and costing to replace the grandstands;

    And further that upon completion of the review a report be presented to Council on the findings for future direction for Council’s consideration.

    Carried
  • Motion: RCM -367/19
    Moved byCouncillor Andrew Dowie
    Seconded byCouncillor Brian Houston

    That Report PRS-2019-16 Tecumseh Corn Festival Future Direction, be received;

    And that Administration be directed to undertake a detailed program review and public consultations with Council, community members, current festival working group, OPP and municipal staff regarding the proposed future direction of the Tecumseh Corn Festival;

    And further that Administration prepare a report for Council’s consideration on the program and operational structure for the 2020 festival and future years.

    Carried
  • Motion: RCM -368/19
    Moved byCouncillor Andrew Dowie
    Seconded byCouncillor Tania Jobin

    That Report PRS-2019-17 Emergency Shelter Reception Evacuation Centre Agreement, be received;

    And that the Mayor and the Clerk be authorized to execute the Agreement between The Corporation of the Town of Tecumseh and the Windsor Essex Catholic District School Board, relating to the Emergency Shelter Reception Evacuation Centre.

    Carried
  • Motion: RCM -369/19
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Tania Jobin

    That the Manning Road Secondary Plan Area, Stormwater Management Facility be added to the 2019-2023 PWES Five Year Capital Works Plan;

    And that the initial expenditures of $40,000 to be authorized and funded out of the Storm Sewer Lifecycle Reserve, for costs associated with the acquisition of lands related to legal, surveyors and land appraisals;

    And further that additional funding be referred to budget deliberations in the 2020-2024 PWES Five Year Capital Works Plan specific to the detailed design, property acquisition and construction costs.

    Carried

A by-law to impose fees and charges for the services or activities provided by the Town of Tecumseh Fire/Rescue Service on behalf of The Corporation of the Town of Tecumseh related to Fire Alarms

Being a by-law to authorize the execution of an Agreement between The Corporation of the Town of Tecumseh and the Windsor Essex District Catholic School Board.

  • Motion: RCM -370/19
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Tania Jobin

    That By-law 2019-75 being a by-law to impose fees and charges for the services or activities provided by the Town of Tecumseh Fire and Rescue Service on behalf of the Corporation of the Town of Tecumseh related to Alarms.

    That By-law 2019-76 being a by-law to authorize the execution of an Agreement between the Corporation of the Town of Tecumseh and the Windsor Essex District Catholic School Board.

    Be given first and second reading.
    Carried
  • Motion: RCM -371/19
    Moved byCouncillor Brian Houston
    Seconded byDeputy Mayor Joe Bachetti

     

    That By-law 2019-75 being a by-law to impose fees and charges for the services or activities provided by the Town of Tecumseh Fire and Rescue Service on behalf of the Corporation of the Town of Tecumseh related to Alarms.

    That By-law 2019-76 being a by-law to authorize the execution of an Agreement between the Corporation of the Town of Tecumseh and the Windsor Essex District Catholic School Board.

    Be given third and final reading.

    Carried

​The Members receive the Unfinished Business listing for Tuesday, November 12, 2019.

There are no new business items presented to Council.

A closed meeting of Council has held Tuesday, November 12, 2019 at 5:00 pm in accordance with Section 239 (2)(b),(c),(d),(e) and (f) of the Municipal Act, 2001, which permits a meeting, or part of a meeting, to convene in closed session when the subject matter to be considered is personal matters about an identifiable individual, including municipal or local board employees; a proposed or pending acquisition or disposition of land by the municipality or local board; labour relations or employee negotiations; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor client privilege, including communications necessary for that purpose.

At the meeting, the Town Legal Council gave an update on the Windsor Utilities Commission (WUC) Mediation and on the expropriation of lands for the purpose of a storm water management facility in the Manning Road Secondary Plan (MRSPA). Direction was given to Legal Council on settlement of two actions between the Town and Raymax & Azar and to administration regarding two personnel matters.  

  • Motion: RCM -372/19
    Moved byCouncillor Brian Houston
    Seconded byDeputy Mayor Joe Bachetti

    That the direction given to Legal Counsel regarding settlement of the Tecumseh ats Raymax & Azar matters;

    And that the direction given to Administration on the provision of acting pay to a supervisor and completion of the Chief Administrative Officer's probation period, be confirmed.

    Carried
  • Motion: RCM -373/19
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Andrew Dowie

    That By-Law 2019-77 being a by-law to confirm the proceedings of the Tuesday, November 12, 2019, regular meeting of the Council of The Corporation of the Town of Tecumseh be given first, second, third and final reading.

    Carried

There are no notices of motion presented to Council.

Tuesday, November 19, 2019

5:00 pm Special Council Meeting - 2020 Business Plan and Budget

Tuesday, November 26, 2019

6:00 pm Special Council Meeting - Committee Applications and Award Nominations 

7:00 pm Regular Council Meeting

  • Motion: RCM -374/19
    Moved byCouncillor Brian Houston
    Seconded byDeputy Mayor Joe Bachetti

    That there being no further business, the Tuesday, November 12, 2019 meeting of the Regular Council be adjourned at 9:33  pm.

    Carried
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