Regular Meeting of Council

Minutes

Meeting #:
Date:	Tuesday, February 11, 2020
Time:	7:00 P.m. - 10:00 P.m.
Location:	Tecumseh Arena - Horwood Room, 1st Floor 12021 McNorton Street Tecumseh, ON N8N 3C7

Present:

• Mayor, Gary McNamara
• Deputy Mayor, Joe Bachetti
• Councillor, Bill Altenhof
• Councillor, Andrew Dowie
• Councillor, Brian Houston
• Councillor, Tania Jobin
• Councillor, Rick Tonial

Also Present:

• Chief Administrative Officer, Margaret Misek-Evans
• Director Parks & Recreation Services, Paul Anthony
• Director Public Works & Environmental Services, Phil Bartnik
• Director Fire Services & Fire Chief, Wade Bondy
• Director Information & Communication Services, Shaun Fuerth
• Director Planning & Building Services, Brian Hillman
• Director Financial Services & Chief Financial Officer, Tom Kitsos
• Director Corporate Services & Clerk, Laura Moy
• Manager Committee & Community Services, Christina Hebert
• Manager Planning Services, Chad Jeffery
• Manager Roads & Fleet, Kirby McArdle
• Manager Strategic Initiatives, Lesley Reeves

---

A.

Roll Call

B.

Order

The Mayor calls the meeting to order at 7:00 pm

C.

Report out of Closed Meeting

There was no closed meeting.

D.

Moment of Silence

The Members of Council and Administration observe a moment of silence.

E.

National Anthem

The Members of Council and Administration observe the National Anthem O Canada.

F.

Disclosure of Pecuniary Interest

There is no pecuniary interest declared by a Member of Council.

G.

Minutes

1.

Regular Council Meeting -  January 28, 2020

• Motion: RCM - 30/20
  Moved by Deputy Mayor Joe Bachetti
  Seconded by Councillor Brian Houston

  That the January 28, 2020 minutes of the Regular Council Meeting, as were duplicated and delivered to the members, be adopted.

  Carried

H.

Supplementary Agenda Adoption

• Motion: RCM - 31/20
  Moved by Councillor Brian Houston
  Seconded by Councillor Bill Altenhof

  That the supplementary item added to the Regular Meeting agenda regarding communication from the Essex County Federation of Agriculture, dated February 6, 2020, be approved.

  Carried

I.

Delegations

1.

Joe Barile, General Manager, and Kris Taylor, Director Corporate Strategy, Essex Power Corp 

Re: Essex Power Youth in Community Fund and E-Billing and Digital Transformation

Messrs. Joe Barile and Kris Taylor with Essex Power Corp advise they are celebrating the 20th year anniversary of Essex Powerlines (EPL).  Mr. Barile explains how EPL has expanded beyond its original services and how it has grown. He informs the Members on EPL rates and the impact of inflation.  He further informs that these rates are reasonable based on the Ontario Energy Board and Operation, Maintenance & Administration (OM&A) Provincial ranking.  Details on outages and planned outages, along with the purpose are explained.  The Members are also informed of planned improvements in the future including the installation of Line Monitors, Reclosers and upgrading Wholesale Meters to reduce the impacts of Loss of Supply events.

The EPL support for youth is being continued through the Youth In Community Fund to support youth programs.  Over the last 7 years to date, EPL has donated $280,000 towards supporting youth.

Mr. Taylor notes EPL's desire to do more for the environment and support climate change initiatives.  To that end, he explains how EPL will be transitioning to paperless billing and digital services.  Mandated paperless services will be implemented by January 1, 2021.

Mr. Taylor entertains questions from the Members on the functionality of the electronic billing and digital transformations.  The Members offer comments on the potential impact of mandating electronic billing for all of the EPL customers depending on demographics.

• Motion: RCM - 32/20
  Moved by Deputy Mayor Joe Bachetti
  Seconded by Councillor Brian Houston

  That Report PRS-2020-03 regarding the 2020 Essex Power Youth In Community Fund and Report FS-2020-04 Essex Powerlines Mandated Paperless Billing be moved forward on the agenda for consideration.

  Carried
• Motion: RCM - 33/20
  Moved by Councillor Brian Houston
  Seconded by Deputy Mayor Joe Bachetti

  That Report PRS-2020-03 regarding the 2020 Essex Power Youth In Community Fund, be received for information.

  Carried
• Motion: RCM - 34/20
  Moved by Councillor Brian Houston
  Seconded by Councillor Tania Jobin

  That Essex Powerlines’ Mandated Paperless Billing Initiative for Essex Powerlines Corporation (EPLC) electricity customers be supported by Council;

  And that proceeds from EPLC’s campaign for paperless billing be donated by EPLC to a registered non-profit organization to be chosen by Council at a later date.

  Carried

2.

Curtis Brown, Probe Research Inc.

Re: Findings of Customer Satisfaction Survey

The Director Information & Communication Services introduces Curtis Brown, Probe Research Inc. which conducted the 2019 Customer Satisfaction Survey. Mr. Brown presents the results of the fourth iteration of the Town's survey. Consistent with the previous surveys, the most recent survey produced a very good response. He explains the survey background and methodology.  The overall citizen impression was positive. Flooding continues to be the top issue that Tecumseh residents are most concerned about, followed by infrastructure. Crime was also noted as a concern, which has not been identified in the past surveys.  Satisfaction with services was at 97% for 2019 which is an excellent result.

Mr. Brown responds to inquiries from the Members regarding the responses captured in relation to traffic and parking.  In response to an inquiry regarding improved communications, it was noted that residents were not always aware of the communication tools available to them. While flooding continues to be of concern, the survey is not able to capture that residents may also realize the efforts being made to address flooding in the Town. In response to a query, the Members are advised that there were no questions regarding affordable housing, development and economic development.

Overall, the Members express appreciation for the great "report card" and the efforts of Administration in delivering good quality services to residents.

• Motion: RCM - 35/20
  Moved by Deputy Mayor Joe Bachetti
  Seconded by Councillor Brian Houston

  That Report ICS-2020-01 2019 Citizen Satification Survey Results, be moved forward on the Agenda for consideration and discussion.

  Carried
• Motion: RCM - 36/20
  Moved by Councillor Brian Houston
  Seconded by Councillor Tania Jobin

  That the final report from Probe Research Inc. summarizing the results of the 2019 Citizen Satisfaction Survey, be received

  Carried

J.

Communications - For Information

There are no Communications - For Information presented to Council.

K.

Communications - Action Required

1.

Essex County Federation of Agriculture Letter dated February 6, 2020

Re: Bill 156, Security from Trespass and Protecting Food Safety Act

 

• Motion: RCM - 37/20
  Moved by Councillor Tania Jobin
  Seconded by Councillor Rick Tonial

  That the Essex County Federation of Agriculture letter be supported;

  And that The Corporation of the Town of Tecumseh send a letter of support for the proposed legislation, Bill 156: Security from Trespass and Protecting Food Safety Act, 2019 to the Honourable Ernie Hardeman, Ministry of Agriculture, Food and Rural Affairs. 

  Carried

L.

Committee Minutes

1.

Policies & Priorities Committee Meeting - January 28, 2020

• Motion: RCM - 38/20
  Moved by Councillor Brian Houston
  Seconded by Councillor Tania Jobin

  That the January 28, 2020 minutes of the Policies and Priorities Committee Meeting, as were duplicated and delivered to the members, be adopted.

  Carried

M.

Reports

1.

Financial Services

a.

FS-2020-02 Financial Management Policy

• Motion: RCM - 39/20
  Moved by Councillor Brian Houston
  Seconded by Deputy Mayor Joe Bachetti

  That Report No. FS-2020-02 Financial Management Policy be received;

  And that the Financial Management Policy as appended to FS-2020-02 be adopted.

  Carried

b.

FS-2020-04 Essex Powerlines Mandated Paperless Billing

This Report was moved forward on the Agenda for consideration under Delegations item I.1.

2.

Information & Communication Services

a.

ICS-2020-01 2019 Citizen Satisfaction Survey

This Report was moved forward on the Agenda for consideration under Delegations item I.2.

3.

Parks & Recreation Services

a.

PRS-2020-03 2020 Essex Power Youth In Community Funding

This Report was moved forward on the Agenda for consideration under Delegations item I.1.

4.

Planning & Building Services

a.

PBS-2020-04 CIP Grant, 1222 Lesperance Road

• Motion: RCM - 40/20
  Moved by Councillor Brian Houston
  Seconded by Councillor Andrew Dowie

  That the Grant Application for the Tecumseh Road Main Street Community Improvement Plan (CIP) Financial Incentive Program, for the property located at 1222 Lesperance Road (Roll No. 374416000007400), be deemed eligible and approved for the Planning, Design and Architectural Grant Program in the amount of $3,000 in relation to the preparation of drawings for the building façade and parking lot improvements proposed for the subject property, all of which is in accordance with Section 11.3 (5) of the CIP and with PBS-2020-04.

  Carried

b.

PBS-2020-05 Tecumseh Transit Service, 2019 Review

• Motion: RCM - 41/20
  Moved by Councillor Bill Altenhof
  Seconded by Councillor Rick Tonial

  That Report PBS-2020-05, Annual Status Report on the Tecumseh Transit Service for 2019, be received.

  Carried

5.

Public Works & Environmental Services

a.

PWES-2020-05 Traffic Analysis - 2019 Radar Speed Surveys

Increased enforcement and issuance of tickets for speeding, with particular attention around parks is requested.

• Motion: RCM - 42/20
  Moved by Deputy Mayor Joe Bachetti
  Seconded by Councillor Brian Houston

  That Report PWES-2020-05 Traffic Analysis – 2019 Radar Speed Surveys, be received.

  Carried

b.

PWES-2020-06 Amendment to 2020-2024 PWES Five Year Capital Works Plan, St. Mark's Pumping Station - Pump Repair

• Motion: RCM - 43/20
  Moved by Councillor Brian Houston
  Seconded by Councillor Bill Altenhof

  That the St. Mark’s Pumping Station – Pump Repair capital project be added to the 2020-2024 PWES Five Year Capital Works Plan;

  And that the amount of $36,433 excluding HST be authorized and funded out of the Storm Sewer Lifecycle Reserve.

  Carried

c.

PWES-2020-07 Ontario Ministry of Transportation Authorized Requester Information Services Access to Collision Data

• Motion: RCM - 44/20
  Moved by Councillor Bill Altenhof
  Seconded by Councillor Rick Tonial

  That a by-law be prepared to authorize the Mayor and Clerk to execute an Authorized Requester Agreement for Access to Motor Vehicle Collision Data between the Ontario Ministry of Transportation and The Corporation of the Town of Tecumseh.

  Carried

d.

PWES-2020-09 2020 Supply of Various Vehicles

• Motion: RCM - 45/20
  Moved by Councillor Andrew Dowie
  Seconded by Councillor Tania Jobin

  That Administration obtain quotations for the 2020 Supply of Various Vehicles as follows:

  Public Works Vehicle Estimated Price

  PW 07-11-3500 Dump Body $65,000

  PW 04-10 Single Axle Plow Truck $275,000

  Water Vehicle Estimated Price

  W 04-12 2500 Service Truck $60,000

  WE 10-04 Trailer previously approved $2,600

  Parks Vehicle Estimated Price

  P 12-09 Kubota B3030 Tractor$35,000

  P31-16 Jacobson R311T Mower$80,000

  P 22-14 Landscape Trailer$6,000

  P 23-12 Landscape Trailer$7,500

  P (32-34) -17 Kubota ZD1211 Mower (3)$54,000

  P 35-17 Kubota ZD 1211 Mower$19,000

  P 41-05 Aerator$10,000

  Building Vehicle Estimated Price

  B 02-10 1500 Pickup Truck$30,000

  Recreation VehicleEstimated Price

  AE 04-98 Zamboni-previously approved $110,000

  M 03-20 1500 Pickup Truck-addition to fleet $30,000

  And that the following equipment be declared surplus and disposed of through Part VI, Disposal of Surplus or Scrap Materials and Equipment of the Town’s Purchasing By-law:

  Public Works Vehicle Unit Number Year Purchased

  PW 07-11 3500 Dump Body PW 07-112011

  PW 04-10 Single Axle Plow PW 04-102009

  Water Vehicle Unit Number Year Purchased

  W 04-12 2500 Service TruckW 04-122012

  WE 10-04 Trailer WE 10-042004

  Parks Vehicle Unit Number Year Purchased

  P 12-09 Kubota B3030 TractorP 12-092009

  P31-16 Jacobson R311T MowerP31-162016

  P 22-14 Landscape TrailerP 22-142014

  P 23-12 Landscape TrailerP 23-122012

  P (32-34)-17 Kubota ZD1211 Mower (3)P (32-34)-172017

  P 35-17 Kubota ZD 1211 MowerP35-172017

  P 41-05 AeratorP41-052004

  Recreation Vehicle Unit Number Year Purchased

  AE 04-98 ZamboniAE 04-981998

  Building Vehicle Unit Number Year Purchased

  B 02-10B 02-102010

  And further that Appendix ‘A’ Town of Tecumseh 2020 – 2029 Ten Year Fleet Funding and Replacement Schedules and Appendix ‘B’ Town of Tecumseh 2020 – 2029 Ten Year Fire and Rescue Services Apparatus Funding and Replacement Schedules attached to Report PWES-2020-09, be adopted as amended and attached.

  And furthermore that the purchase of the 2020 Supply of Various Vehicles of $784,100 plus associated costs for outfitting of $13,500, for a total of $797,600, be funded from the Fleet Lifecycle Reserve.

  Carried

e.

PWES-2020-11 Proposed Changes to the Drainage Act

• Motion: RCM - 46/20
  Moved by Councillor Bill Altenhof
  Seconded by Councillor Brian Houston

  That Report PWES-2020-11 Drainage Act, Summary of Proposed Changes and Administrative Comments, be received;

  And that Report PWES-2020-11 be submitted to the Ontario Ministry of Agriculture, Food and Rural Affairs as comments from the Town of Tecumseh on the proposed changes to the Drainage Act.

  Carried

N.

By-Laws

1.

By-law 2020-11 

Being a By-law to adopt a revised Code of Conduct for Members of Tecumseh Council and Local Boards

2.

By-Law 2020-12

A By-law to Appoint an Alternate Member to the Council of the County of Essex during an absence of the Mayor or Deputy Mayor

3.

By-Law 2020-13

A By-law to govern the proceedings of Council and its committees/local boards, the conduct of its members and the calling of meetings

4.

By-Law 2020-14

Being a By-law to approve a two year Pilot Program for Licensing Urban Hens

• Motion: RCM - 47/20
  Moved by Councillor Andrew Dowie
  Seconded by Deputy Mayor Joe Bachetti

  ​That By-Law 2020-11 being a by-law to adopt a revised Code of Conduct for Members of Tecumseh Council and Local Boards;

  That By-Law 2020-12 being a by-law to Appoint an Alternate Member to the Council of the County of Essex during the absence of the Mayor or Deputy Mayor;

  That By-Law 2020-13 being a by-law to govern the proceedings of Council and its committees/local boards, the conduct of its members and the calling of meetings;

  That By-Law 2020-14 being a by-law to approve a two-year Pilot Program for Licensing Urban Hens.

  Be given first and second reading.
  Carried
• Motion: RCM - 48/20
  Moved by Deputy Mayor Joe Bachetti
  Seconded by Councillor Brian Houston

  ​That By-Law 2020-11 being a by-law to adopt a revised Code of Conduct for Members of Tecumseh Council and Local Boards;

  That By-Law 2020-12 being a by-law to Appoint an Alternate Member to the Council of the County of Essex during the absence of the Mayor or Deputy Mayor;

  That By-Law 2020-13 being a by-law to govern the proceedings of Council and its committees/local boards, the conduct of its members and the calling of meetings;

  That By-Law 2020-14 being a by-law to approve a two-year Pilot Program for Licensing Urban Hens.

  Be given third and final reading.

  Carried

O.

Unfinished Business

1.

February 11, 2020

​The Members receive the Unfinished Business listing for Tuesday, February 11, 2020.

P.

New Business

OPP Traffic Enforcement

A resident who was running in the area of Arlington Boulevard and St. Gregory's Road witnessed, on three different occasions, vehicles which did not stop at the intersection and in one instance turned left on to Kensington Boulevard which is a one-way street. Traffic enforcement by the OPP in this area is requested to monitor vehicles not abiding by the stop sign at the intersection.  

Sidewalk Cleaning During Winter Months Policy

A request is made for an amendment to Policy 48/03 regarding sidewalk snow removal by deleting the wording 'north side from' in reference to Riverside Drive, under Schedule A.  This request is referred to the Policies & Priorities Committee.

McAuliffe Park

The Members convey the vandalism in McAuliffe Park is unacceptable and it is hoped that the Parks & Recreation Services Department will be able to repair and have the area ready for spring.  An inquiry is made regarding the status of identifying additional parking in the area, including roadside parking during peak soccer months. The Director Parks & Recreation Services explains that a Public Information Centre (PIC) will be held in March in order to advise residents of options to address parking overflow at McAuliffe Park and to receive feedback on those options. A report will be presented to Council summarizing the residents' feedback and offering recommendations, following the PIC.

Q.

Motions

1.

Confirmatory by-law

a.

By-Law 2020-15

Being a by-law to confirm the proceedings of the February 11, 2020 regular meeting of the Council of The Corporation of the Town of Tecumseh

• Motion: RCM - 49/20
  Moved by Councillor Brian Houston
  Seconded by Councillor Rick Tonial

  That By-Law 2019-15 being a by-law to confirm the proceedings of the Tuesday, February 11, 2020, regular meeting of the Council of The Corporation of the Town of Tecumseh be given first, second, third and final reading.

  Carried

R.

Notices of Motion

There are no notices of motion presented to Council.

S.

Next Meeting

Tuesday, February 25, 2020

5:00 pm Special Council Meeting - New Official Plan Preliminary Review

7:00 pm Regular Council Meeting

T.

Adjournment

• Motion: RCM - 50/20
  Moved by Councillor Bill Altenhof
  Seconded by Councillor Rick Tonial

  ​That there being no further business, the Tuesday, February 11, 2020 meeting of the Regular Council be adjourned at 8:51pm.

  Carried