Regular Meeting of Council

Minutes

Meeting #:
Date:
Time:
-
Location:
Electronic meeting live streamed at: https://video.isilive.ca/tecumseh/live.html.
Present:
  • Mayor, Gary McNamara
  • Deputy Mayor, Joe Bachetti
  • Councillor, Bill Altenhof
  • Councillor, Andrew Dowie
  • Councillor, Brian Houston
  • Councillor, Tania Jobin
  • Councillor, Rick Tonial
Also Present:
  • Chief Administrative Officer, Margaret Misek-Evans
  • Director Parks & Recreation Services, Paul Anthony
  • Director Fire Services & Fire Chief, Wade Bondy
  • Director People & Culture Michelle Bonnici
  • Director Information & Communication Services, Shaun Fuerth
  • Director Planning & Building Services, Brian Hillman
  • Director Financial Services & Chief Financial Officer, Tom Kitsos
  • Director Corporate Services & Clerk, Laura Moy
  • Deputy Clerk & Manager Legislative Services, Jennifer Alexander
  • Manager Committee & Community Services, Christina Hebert
  • Manager Engineering Services, John Henderson
  • Manager Planning Services, Chad Jeffery
  • Deputy Treasurer & Tax Collector, Zora Visekruna
  • Manager Recreation Programs & Events, Kerri Rice

B.

The Mayor calls the meeting to order at 7:00 pm.

Manager Engineering Services, John Henderson joined the meeting at 7:07 PM. ()

An electronic closed meeting was held earlier this evening at 6:00 pm, which was closed to the public in accordance with Section 239 (2) (c) (h) and (i) of the Municipal Act, 2001, which permits a meeting or part of a meeting may be closed to the public if the subject matter being considered is a proposed or pending acquisition or disposition of land by the municipality; information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them;
a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.

The Moment of Silence is waived in light of the electronic holding of this meeting.

The National Anthem is waived in light of the electronic holding of this meeting.

There is no pecuniary interest declared by a Member of Council.

  • Motion: RCM -266/21
    Moved byDeputy Mayor Joe Bachetti
    Seconded byCouncillor Tania Jobin

    That the July 27, 2021 minutes of the Regular Council meeting and the July 27, 2021 Public Council meeting regarding 5648 North Talbot Road, as were duplicated and delivered to the members, be adopted.

    Carried
  • Motion: RCM -267/21
    Moved byCouncillor Bill Altenhof
    Seconded byCouncillor Rick Tonial

    That the supplementary items added to the Regular Council Meeting agenda including:

    • 2022 Pre Budget Council Consultation PowerPoint Presentation;
    • AMO Policy Update dated August 23, 2021
    • Report CAO-2021-14 Town of Tecumseh Contributions to WEVaxtoWin;
    • Report PRS-2021-13 Tecumseh Recreation Complex and Arena Covid-19 Screening Process;
    • By-Law 2021-71 Traffic By-law Amendment, be approved.
    Carried

Re: 2022 Pre Budget Council Consultation

The Director Financial Services & Chief Financial Officer presents the 2022 Pre Budget Council Consultation; the official kickoff to the 2022 budget season.  This presentation is an opportunity for the Members of Council to provide additional direction into budget development and to provide a means for Administration to identify items that may factor in the upcoming budget that were not projected in last year's forecast. He advises that the annual budget survey will be available on the Town's website from September 16, to October 6, 2021 for public participation and comments on the budget process.

The pressures and drivers are highlighted and include the recommended implementation of the recent organization review, assessment growth, policing contract, Maidstone Recreational Facility and insurance costs. The Director identifies some COVID related expenses and anticipates grant funding or reserves will offset some of these costs. 

Capital Budget demands such as the Sportsplex, Community Improvement Plan Infrastructure, and Storm Drainage Master Plans are reviewed. Water and wastewater rates are based on the Town's Water and Wastewater Rate Study with the intent that the 2021 Water and Wastewater Rate Study update, currently in development, will be available for consideration during the 2022 budget process.

  

  • Motion: RCM -268/21
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Bill Altenhof

    That the 2022 Pre Budget Council Consultation Presentation, be received.

    Carried

Re: Notice of Public Information Centre for Wyandotte Street East and Jarvis Avenue

Re: Noise Concerns and Requests for Expiry of Extended Construction Hours

Re: Site Plan Control Guide

  • Motion: RCM -269/21
    Moved byCouncillor Andrew Dowie
    Seconded byCouncillor Rick Tonial

    That Communications - For Information 1 through 43 as listed on the Tuesday, September 14, 2021 Regular Council Agenda, be received.

    Carried
  • Motion: RCM -270/21
    Moved byCouncillor Andrew Dowie
    Seconded byCouncillor Brian Houston

    Whereas Rail Safety Week is to be held across Canada from September 20 to 26, 2021;

    Whereas it is in the public’s interest to raise citizens’ awareness of the dangers of ignoring safety warnings at level crossings and trespassing on rail property to reduce avoidable deaths, injuries and damage caused by incidents involving trains and citizens;

    Whereas Operation Lifesaver is a public/private partnership whose aim is to work with the public, rail industry, governments, police services, media and others to raise rail safety awareness;

    Whereas CN has requested Town Council adopt this resolution in support of its ongoing efforts to raise awareness, save lives and prevent injuries in communities, including our municipality.

    It is hereby resolved to support national Rail Safety week to be held from September 20 to 26, 2021.

    Carried

Re: Risk Management Symposium


View the symposium information here

  • Motion: RCM -271/21
    Moved byDeputy Mayor Joe Bachetti
    Seconded byCouncillor Tania Jobin

    That the Mayor and Members of Council be authorized to register for the LAS Powering Change Climate Resiliency for a Better Tomorrow virtual symposium on October 5 -6, 2021, at a cost of $275.00, subject to funding in the 2021 Budget and compliance with the Town's Travel and Professional Development Policies.

    Carried

Re: Draft Resolution for Municipal Recognition of September 30th as National Day for Truth and Reconciliation and new Municipal Resources Materials


View the AMO Policy Update here.


 

  • Motion: RCM -272/21
    Moved byCouncillor Rick Tonial
    Seconded byCouncillor Brian Houston

    Whereas the Truth and Reconciliation Commission (TRC) released its final report on June 2, 2015, which included 94 Calls to Action to redress the legacy of residential schools and advance the process of Canadian reconciliation;

    And Whereas the recent discoveries of remains and unmarked graves across Canada have led to increased calls for all levels of government to address the recommendations in the TRC’s Calls to Action;

    And Whereas all Canadians and all orders of government have a role to play in reconciliation;

    And Whereas Recommendation No.80 of the Truth and Reconciliation Commission called upon the federal government, in collaboration with Aboriginal peoples, to establish, as a statutory holiday, a National Day for Truth and Reconciliation to ensure that public commemoration of the history and legacy of residential schools remains a vital component of the reconciliation process;

    And Whereas the Federal Government has announced September 30th, 2021, as the first National Day for Truth and Reconciliation (National Orange Shirt Day) and a statutory holiday;

    Therefore be it resolved that the Council of the Town of Tecumseh does hereby commit to recognizing September 30th, 2021, as the National Day for Truth and Reconciliation (National Orange Shirt Day) by sharing the stories of residential school survivors, their families, and communities.

    Carried
  • Motion: RCM -273/21
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Rick Tonial

    That the Wednesday, August 18, 2021 minutes of the Town of Tecumseh Business Improvement Area Board, as were duplicated and delivered to the members, be received.

    Carried
  • Motion: RCM -274/21
    Moved byCouncillor Tania Jobin
    Seconded byCouncillor Rick Tonial

    That the July 14, 2021 minutes of the Rural Broadband Advisory Committee, as were duplicated and delivered to the members, be accepted.

    Carried
  • Motion: RCM -275/21
    Moved byCouncillor Rick Tonial
    Seconded byCouncillor Brian Houston

    That Report CAO-2021-14 Town of Tecumseh Contributions to WEVaxtoWin, be received;

    And that Council approve to the contributions to the WEVaxtoWin contest set out in Attachment 1 of Report CAO-2021-14, on behalf of the Town of Tecumseh.

    Carried
  • Motion: RCM -276/21
    Moved byCouncillor Rick Tonial
    Seconded byCouncillor Tania Jobin

    That Report CS-2021- entitled “Call for 2021 Award Nominations” be received;

    And that nominations received for the Awards be considered at a Special Meeting of Council to be held on Tuesday, November 23, 2021, at 6:00 pm.

    Carried
  • Motion: RCM -277/21
    Moved byCouncillor Tania Jobin
    Seconded byCouncillor Rick Tonial

    That a Notice of Call for Applications be advertised for the:

    Town of Tecumseh Business Improvement Area

    Heritage Committee.

    And that applications be considered at a Special Meeting of Council on Tuesday, November 23, 2021, at 6:00 pm.

    Carried
  • Motion: RCM -278/21
    Moved byCouncillor Rick Tonial
    Seconded byCouncillor Bill Altenhof

    That CS-2021-25 entitled “Noise By-law Amendments” be received;

    And that the By-law No. 2002-07, as amended, respecting the emission of sounds be amended as recommended in CS-2021-25;

    And that By-law No. 2021-67, being a by-law to further amend By-law No. 2002-07 as included on the September 14, 2021 Regular Council Agenda, be adopted.

    Carried
  • Motion: RCM -279/21
    Moved byCouncillor Rick Tonial
    Seconded byCouncillor Brian Houston

    That the 2020 Year-End Budget Variance Report, dated September 14, 2021, showing a tax-supported surplus of $1,738,061 and a rate-supported surplus of $411,940 be received;

    And that tax-supported surplus transfers be made as follows:

    1. $516,000 operating fund surplus to Tax Rate Stabilization Reserve, including;
      1. $493,000 provision for 2021 financial pressures associated with COVID-19; and
      2. $23,000 carry-forward request specific to 2020 approved and unspent operating budget funds towards 20th anniversary of amalgamation and Town Hall artwork reframing;
    2. $255,000 operating fund surplus to Sick/Vacation Pay Reserve per actuarial update;
    3. $854,306 operating fund surplus to Infrastructure Reserve; and
    4. $112,755 capital fund surplus to Infrastructure Reserve.

    And further that rate-supported surplus (Water and Wastewater services) transfers be made as follows:

    1. $315,851 water operating fund surplus to the Water Rate Stabilization Reserve Fund; and
    2. $96,089 wastewater operating fund surplus to the Wastewater Rate Stabilization Reserve Fund.
    Carried
  • Motion: RCM -280/21
    Moved byCouncillor Tania Jobin
    Seconded byCouncillor Bill Altenhof

    That the 2020 Annual Report on Investment and Cash Management be received for information.

    Carried
  • Motion: RCM -281/21
    Moved byDeputy Mayor Joe Bachetti
    Seconded byCouncillor Bill Altenhof

    That By-laws 2021-68, 2021-69 and 2021-70, on the September 14, 2021 Regular Council Meeting Agenda, be adopted to authorize the Mayor and Clerk to sign a Transfer Payment Agreement for each of three projects submitted to the Municipal Modernization Program – Intake 2 between Her Majesty the Queen in right of Ontario, as represented by the Minister of Municipal Affairs and Housing (the “Province”) and The Corporation of the Town of Tecumseh (the “Recipient”), with financial content satisfactory to the Town’s Chief Financial Officer, for the grants to be received to fund three projects including:

    • investigating shared economic development opportunities and shared services with Lakeshore;
    • the creation of a Digital Strategy and Business Continuity Plan for adoption; and
    • business process optimization for the Town’s payroll process.
    Carried
  • Motion: RCM -282/21
    Moved byCouncillor Tania Jobin
    Seconded byCouncillor Rick Tonial

    That Report PRS-2021-13, respecting the Tecumseh Recreation Complex and Arena COVID-19 Screening Process, be received;

    And that Administration be directed to implement the COVID-19 screening process as outlined in Parks and Recreation Report No. PRS-2021-13, respecting the Tecumseh Recreation Complex and Arena COVID-19 Screening Process for the remainder of 2021;

    And further that the costs associated with staffing the COVID-19 Screening Process as outlined in Parks and Recreation Report No. PRS-2021-13, respecting the Tecumseh Recreation Complex and Arena COVID-19 Screening Process be funded out of the 2021 COVID-19 Recovery Funding for Municipalities Program funds allocated to the Town and / or the Town’s Tax Rate Stabilization Reserve if necessary.

    Carried
  • Motion: RCM -283/21
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Andrew Dowie

    That PBS-2021-41 Tecumseh Transit Service (TTS), January to June 2021 Status Report, be received.

    Carried
  • Motion: RCM -284/21
    Moved byDeputy Mayor Joe Bachetti
    Seconded byCouncillor Bill Altenhof

    That the Town’s participation in the Ontario Priorities Housing Initiatives (OPHI), 2021 Rental Housing Component of the Community Housing Renewal Strategy, be confirmed;

    And that the mandatory program requirements identified under the OPHI, requiring setting the property tax rate for multi-unit residential units receiving capital program funding at the effective rate equivalent to the Single Residential Rate for the Town, or by providing a grant-in-lieu to have the same effect, be provided.

    Carried
  • Motion: RCM -285/21
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Rick Tonial

    That Report PBS-2021-43 County Wide Active Transportation System (CWATS), Town of Tecumseh 2022 Proposed Projects: Municipal Partnership Program (MPP) – One-Week Bike Camp, Bike Rodeo, Bike Fun (Glow) Ride and Bike Valet for Town Events in 2022, be received;

    And that with respect to the Proposed 2022 Municipal Partnership Program (MPP) Projects - One-Week Bike Camp, Bike Rodeo, Bike Fun (Glow) Ride and Bike Valet for Town Events in 2022:

    1. The total estimated cost of $5,100 (excluding H.S.T.) for the:
      1. One-Week Bike Camp;
      2. Bike Rodeo, Bike Fun (Glow) Ride and Bike Valet associated with the Tecumseh 100th Anniversary Celebrations; and
      3. Bike Valet associated with the Tecumseh Labour Day Weekend Fireworks;

        with Tecumseh’s share being $2,550 (50%) and the County’s share being $2,550 (50%), in accordance with the MPP cost-sharing arrangement, be endorsed;

    2. An application “Form D – Municipal Partnership Program” be submitted to the CWATS Implementation Committee for its consideration; and
    3. Funding for this project from the Infrastructure Reserve, be approved for the purpose of the CWATS application and referred to the 2022 Budget process.
    Carried
  • Motion: RCM -286/21
    Moved byCouncillor Tania Jobin
    Seconded byCouncillor Bill Altenhof

    That the request for a three-year extension to Draft Plan of Subdivision Approval for the application submitted by 1061160 Ontario Inc. (County of Essex Application: 37-T-17003) for a subdivision comprising five business park lots, a block containing an existing woodlot/natural area and associated buffer and a block containing a proposed stormwater management facility on a 29.0 hectare (71.6 acre) parcel of land situated at the north-east corner of the 8th Concession Road/County Road 46 intersection, be supported;

    And further that the County of Essex be advised of Council’s support of the three-year extension.

    Carried
  • Motion: RCM -287/21
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Rick Tonial

    That a by-law be prepared to authorize the Mayor and Clerk to sign a Contribution Agreement between Her Majesty the Queen in Right of Canada, as represented by the Minister of Economic Development and Official Languages (“Canada”) and The Corporation of the Town of Tecumseh (“Town”), in a form satisfactory to the Town’s Solicitor, financial content satisfactory to the Town’s Chief Financial Officer and technical content satisfactory to the Town’s Engineer, for a grant under the Canada Community Revitalization Fund for the post-pandemic recovery project that includes the installation of a recreational multi-use trail on the south side of Riverside Drive from the Tecumseh-Windsor border to Manning Road (“Riverside Drive Trail Project”).

    Carried

Being a by-law to amend By-law No. 2019-10 being a by-law to appoint Directors to the Board of Management for the Business Improvement Area for the term of Tecumseh Council 2019-2022

Being a By-law to authorize the execution of an Agreement with Her Majesty the Queen in Right of Canada, as represented by the Minister of Infrastructure and Communities 

Being a by-law to authorize the execution of a Site Plan Control Amending Agreement between The Corporation of the Town of Tecumseh and The TDL Group Corp.

Being a by-law to amend By-law 85-18, the Town’s Comprehensive Zoning By-law for those lands in the former Township of Sandwich South - 5648 North Talbot Road

Being a by-law to amend By-law No. 2002-07 being a by-law to respecting the emission of sound 

Being a by-law to authorize the execution of an Agreement with Her Majesty the Queen in right of Ontario, as represented by the Minister of Municipal Affairs and Housing for funding under the Municipal Modernization Fund – Intake 2 Digital Strategy, Business Continuity, and Disaster Recovery Plan Review

Being a by-law to authorize the execution of an Agreement with Her Majesty the Queen in right of Ontario, as represented by the Minister of Municipal Affairs and Housing for funding under the Municipal Modernization Fund – Intake 2 Town of Tecumseh and Municipality of Lakeshore Economic Development Study 

Being a by-law to authorize the execution of an Agreement with Her Majesty the Queen in right of Ontario, as represented by the Minister of Municipal Affairs and Housing for funding under the Municipal Modernization Fund – Intake 2 Town of Tecumseh Payroll Systems Review 

A by-law to amend Schedule “F” (Boulevard Parking) of By-law No. 2001-36, as amended, being a by-law to regulate traffic and parking on highways and private roadways under the jurisdiction of the Municipality. 

Being a bylaw to provide for the Realignment of the South Talbot Drain

  • Motion: RCM -288/21
    Moved byCouncillor Brian Houston
    Seconded byCouncillor Rick Tonial

    That By-Law 2021-63 being a by-law to amend By-law No. 2019-10 being a by-law to appoint Directors to the Board of Management for the Business Improvement Area for the term of Tecumseh Council 2019-2022;

    That By-Law 2021-64 being a by-law to authorize the execution of an Agreement with her Majesty the Queen in right of Canada, as represented by the Minister of Infrastructure and Communities;

    That By-Law 2021-65 being a by-law to authorize the execution of a Site Plan Control Amending Agreement between The Corporation of the Town Tecumseh and The TDL Group Corp.;

    That By-Law 2021-66 being a by-law to amend By-law 85-18, the Town's Comprehensive Zoning By-law for those lands in the former Township of Sandwich South - 5648 North Talbot Road;

    That By-Law 2021-67 being a by-law to amend By-law No. 2002-08 being a by-law to respecting the emission of sound;

    That By-Law 2021-68 being a by-law to authorize the execution of an Agreement with Her Majesty the Queen in right of Ontario, as represented by the Minister of Municipal Affairs and Housing for funding under the Municipal Modernization Fund - Intake 2 Digital Strategy, Business Continuity, and Disaster Recovery Plan Review;

    That By-Law 2021-69 being a by-law to authorize the execution of an Agreement with Her Majesty the Queen in right of Ontario, as represented by the Minister of Municipal Affairs and Housing for funding under the Municipal Modernization Fund - Intake 2 Town of Tecumseh and Municipality of Lakeshore Economic Development Study;

    That By-Law 2021-70 being a by-law to authorize the execution of an Agreement with Her Majesty the Queen in right of Ontario, as represented by the Minister of Municipal Affairs and Housing for funding under the Municipal Modernization Fund - Intake 2 Town of Tecumseh Payroll Systems Review;

    That By-Law 2021-71 being a by-law to amend Schedule “F” (Boulevard Parking) of By-law No. 2001-36, as amended, being a by-law to regulate traffic and parking on highways and private roadways under the jurisdiction of the Municipality.

    Be given first and second reading.
    Carried
  • Motion: RCM -289/21
    Moved byDeputy Mayor Joe Bachetti
    Seconded byCouncillor Brian Houston

    That By-Law 2021-63 being a by-law to amend By-law No. 2019-10 being a by-law to appoint Directors to the Board of Management for the Business Improvement Area for the term of Tecumseh Council 2019-2022;

    That By-Law 2021-64 being a by-law to authorize the execution of an Agreement with her Majesty the Queen in right of Canada, as represented by the Minister of Infrastructure and Communities;

    That By-Law 2021-65 being a by-law to authorize the execution of a Site Plan Control Amending Agreement between The Corporation of the Town Tecumseh and The TDL Group Corp.;

    That By-Law 2021-66 being a by-law to amend By-law 85-18, the Town's Comprehensive Zoning By-law for those lands in the former Township of Sandwich South - 5648 North Talbot Road;

    That By-Law 2021-67 being a by-law to amend By-law No. 2002-08 being a by-law to respecting the emission of sound;

    That By-Law 2021-68 being a by-law to authorize the execution of an Agreement with Her Majesty the Queen in right of Ontario, as represented by the Minister of Municipal Affairs and Housing for funding under the Municipal Modernization Fund - Intake 2 Digital Strategy, Business Continuity, and Disaster Recovery Plan Review;

    That By-Law 2021-69 being a by-law to authorize the execution of an Agreement with Her Majesty the Queen in right of Ontario, as represented by the Minister of Municipal Affairs and Housing for funding under the Municipal Modernization Fund - Intake 2 Town of Tecumseh and Municipality of Lakeshore Economic Development Study;

    That By-Law 2021-70 being a by-law to authorize the execution of an Agreement with Her Majesty the Queen in right of Ontario, as represented by the Minister of Municipal Affairs and Housing for funding under the Municipal Modernization Fund - Intake 2 Town of Tecumseh Payroll Systems Review;

    That By-Law 2021-71 being a by-law to amend Schedule “F” (Boulevard Parking) of By-law No. 2001-36, as amended, being a by-law to regulate traffic and parking on highways and private roadways under the jurisdiction of the Municipality.

    That By-Law 2021-41 being a bylaw to provide for the reassessment of the CYR Drain &
    Extension;

    That By-Law 2021-42 being a by-law to provide for the Realignment of the South Talbot Drain;

    Be given third and final reading.

    Carried

​The Members receive the Unfinished Business listing for Tuesday, September 14, 2021.

There are no New Business items presented to Council.

  • Motion: RCM -290/21
    Moved byCouncillor Rick Tonial
    Seconded byCouncillor Brian Houston

    That By-Law 2021- 72 being a by-law to confirm the proceedings of the Tuesday, September 14, 2021, regular meeting of the Council of The Corporation of the Town of Tecumseh be given first, second, third and final reading.

    Carried

There are no notices of motion presented to Council.

Tuesday, September 28, 2021


6:15 pm Court of Revision - Cyr Drain


7:00 pm Regular Council Meeting

  • Motion: RCM -291/21
    Moved byCouncillor Rick Tonial
    Seconded byCouncillor Brian Houston

    That there being no further business, the Tuesday, September 14, 2021 meeting of the Regular Council be adjourned at 9:35 pm.

    Carried
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